Office of the City Clerk
Oakland City Hall,
1 Frank H. Ogawa Plaza,
Room 201
Oakland, California 94612
City of Oakland
Meeting Minutes - FINAL
*Finance & Management Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza,
Oakland, California 94612
City of Oakland Website: http://www.oaklandca.gov
9:30 AM City Council Chamber, 3rd FloorTuesday, December 12, 2023 The Oakland City Council Finance And Management Committee convened at 9:38 a.m, with Councilmember Jenkins presiding as Chairperson.
Roll Call / Call To Order
Nikki Fortunato Bas, Rebecca Kaplan, Kevin Jenkins, and Janani RamachandranPresent 4 - COMMITTEE MEMBERSHIP:
1 Approval Of The Draft Minutes From The Committee Meetings Of November 14, 2023 And November 27, 2023
23-0941
View November 14, 2023 Finance And Management Draft Minutes VIew November 27, 2023 Finance And Management Draft Minutes Attachments:
A motion was made by Nikki Fortunato Bas, seconded by Rebecca Kaplan, that this matter be Accepted. The motion carried by the following vote:
Aye Fortunato Bas Kaplan Jenkins, Ramachandran4 -
NO VOTE 0
2 Determination Of Schedule Of Outstanding Committee Items 23-0947
View ReportAttachments:
1 Speaker Spoke On This Item
A motion was made by Nikki Fortunato Bas, seconded by Janani Ramachandran, that this matter be Accepted. The motion carried by the following vote:
Aye Fortunato Bas Kaplan Jenkins, Ramachandran4 -
NO VOTE 0
December 12, 2023*Finance & Management Committee Meeting Minutes - FINAL 3 Subject: OPD Overtime Report
From: Oakland Police Department
Recommendation: Receive An Informational Report Regarding OPD Overtime 23-0837
View Report
View Supplemental Report - 1/18/2024
Attachments:
2 Speakers Spoke On This Item
The Committee Approved To Continue This Item To The January 23, 2024 Finance & Management COmmittee with request for a supplemental report to include the following:
- more clarity on overspending in areas 1 and 3, and correlating rates to violent crimes
- how overtime was authorized; more detailed breakdown of the categories that reflect more where overtime was used & how it leads to reduction in crime, or additional arrests ie results.
- the method of overtime assignments
- how much work is going into gun tracing and illegal gun dealing - breakdown of salary savings and reimbursement
- overtime on training, response to why the gap between training is so stark - FBI Support Levels
A motion was made by Janani Ramachandran, seconded by Nikki Fortunato Bas, that this matter be Continued to go before the *Finance & Management Committee, to be heard 1/23/2024. The motion carried by the following vote:
Aye Fortunato Bas Kaplan Jenkins, Ramachandran4 -
NO VOTE 0
4 Subject: FY 22-2023 Quarterly Overtime Report From The Oakland Fire Department From: Oakland Fire Department
Recommendation: Receive An Informational Report From The Oakland Fire Department On The Use Of Overtime During The Third Quarter Of Fiscal Year 2023 (FY 2023), That Includes Additional Information On Overtime Policy, Use, And Accountability 23-0844
View ReportAttachments:
1 Speaker Spoke On This Item
A motion was made by Janani Ramachandran, seconded by Rebecca Kaplan, that this matter be Received and Filed. The motion carried by the following vote:
Aye Fortunato Bas Kaplan Jenkins, Ramachandran4 -
NO VOTE 0
December 12, 2023*Finance & Management Committee Meeting Minutes - FINAL 5 Subject: City Administrator Emergency Contract Report, FY 2022-23 From: Finance Department
Recommendation: Receive An Informational Report On All Emergency Purchases And Contracts Authorized By The City Administrator, During Fiscal Year 2022-23, In Accordance With The Oakland Municipal Code Section 2.04.020 23-0888
View Report
View Attachment A
View Supplemental Report
Attachments:
2 Speakers Spoke On This Item
The Committee Approved To Receive And Forward This Item To The December 19, 2023 City Council Agenda On Consent
A motion was made by Nikki Fortunato Bas, seconded by Rebecca Kaplan, that this matter be Received and Forwarded to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 12/19/2023. The motion carried by the following vote:
Aye Fortunato Bas Kaplan Jenkins, Ramachandran4 -
NO VOTE 0
6 Subject: Oakland PFRS Investment Portfolio For The Quarter Ended September 30, 2023
From: Finance Department
Recommendation: Receive An Informational Report On The Oakland Police And Fire Retirement System’s (“PFRS”, Or “System”) Investment Portfolio For The Quarter Ended September 30, 2023
23-0922
View Report
VIew Attachment A
Attachments:
0 Speakers Spoke On This Item
The Committee Approved To Receive And Forward This Item To The December 19, 2023 City Council Agenda On Consent
A motion was made by Nikki Fortunato Bas, seconded by Rebecca Kaplan, that this matter be Received and Forwarded to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 12/19/2023. The motion carried by the following vote:
Aye Fortunato Bas Kaplan Jenkins, Ramachandran4 -
NO VOTE 0
December 12, 2023*Finance & Management Committee Meeting Minutes - FINAL 7 Subject: Informational Report On The Background Of The Oakland PFRS From: Finance Department
Recommendation: Receive An Informational Report On The Background Of The Oakland Police And Fire Retirement System’s (“PFRS”, Or “System”) As Of June 30, 2023 23-0923
View ReportAttachments:
0 Speakers Spoke On This Item
A motion was made by Janani Ramachandran, seconded by Nikki Fortunato Bas, that this matter be Received and Filed. The motion carried by the following vote:
Aye Fortunato Bas Kaplan Jenkins, Ramachandran4 -
NO VOTE 0
8 Subject: OpenGov Software Contract
From: Finance Department
Recommendation: Adopt A Resolution To (1) Award A Contract To Opengov, Inc. In An Amount Not to Exceed $2,100,000 For A Four-Year Term From January 1, 2024 To December 31, 2027 To Continue Providing Clouds Software Services For Online Budget Book And Add Forms & Workflows Module; And (2)Waive The Competitive Multiple-Step Solicitation Process Required For The Acquisition Of Information Technology Systems And Waive The Local And Small Local Business Enterprise Program Requirements 23-0924
View Report
View Legislation
90047 C.M.S.
Attachments:
0 Speakers Spoke On This Item
The Committee Approved The Recommendations Of Staff And To Forward This Item To The December 19, 2023 City Council Agenda On Consent A motion was made by Rebecca Kaplan, seconded by Nikki Fortunato Bas, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 12/19/2023. The motion carried by the following vote:
Aye Fortunato Bas Kaplan Jenkins, Ramachandran4 -
NO VOTE 0
December 12, 2023*Finance & Management Committee Meeting Minutes - FINAL 9 Subject: Semi-Annual Staffing Report December 2023
From: Human Resources Management Department
Recommendation: Receive A Semi-Annual Informational Report On City-Wide Staffing From The City Administrator Regarding (1) The Vacancy Rates Of All City Departments Through October 1, 2023, (2) The Budgeted Vacancy Rate For The Fiscal Year 2023/24, (3) The Vacancy Rates Of Regional Local Public Entities, (4) The Status Of Human Resources And Workforce Development Partnerships With Non-Profits To Recruit Oakland Residents For City Of Oakland Jobs, (5) The Analysis Of The City Workforce And Recruitment Conditions, And (6) A Summary Of Executive Search Recruitments 23-0955
View Report
View Attachment A
View Attachment B
View Attachment C
View Supplemental Report And Attachment A - 1/11/2024
Attachments:
1 Speaker Spoke On This Item
The Committee Approved To Continue This Item To The January 23, 2024 Finance & Management Committee with request for a supplemental report to include the following:
- More Information On Outcomes with Vacancy Strike Force - Vacancy Comparables For Those In The Hiring Bliss
- Reducing The Number Of Steps And Speeding Up The Timeline Regarding Recruitment
- Any Information About Which Departments Conduct Virtual Civil Service Exams And Confirmatory In-Person Exams
A motion was made by Janani Ramachandran, seconded by Nikki Fortunato Bas, that this matter be Continued to go before the *Finance & Management Committee, to be heard 1/23/2024. The motion carried by the following vote:
Aye Fortunato Bas Kaplan Jenkins, Ramachandran4 -
NO VOTE 0
Open Forum
2 Speakers Spoke During Open Forum
Adjournment
There being no further business, the Oakland City Council Finance & Management Committee adjourned the meeting at 11:21 a.m.
December 12, 2023*Finance & Management Committee Meeting Minutes - FINAL * In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken.
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