City Council
February 20, 2024
AGENDA REPORT
TO: Jestin D. Johnson FROM: G. Harold Duffey
City Administrator Director, Oakland Public
Works
SUBJECT: SUPPLEMENTAL - Moeller Bros.
Body Shop, Contract for Collision
Repair Services
DATE: February 20, 2024
City Administrator Approval Date:
RECOMMENDATION
Staff Recommends That The City Council Adopt A Resolution Authorizing The City Administrator To Award A Contract To Moeller Bros. Body Shop, The Lowest Responsive And Responsible Bidder, A Non-L ocal Business Enterprise, In An Amount Not-T o-Exceed One Million Dollars ($1,000,000) Per Year To Provide Collision Repair And Body Shop Services For Heavy And Light Equipment Vehicle Fleet For An Initial Three (3) Year Term, From February 20, 2024 To February 19, 2027, With Two (2) Additional One (1) Year Options To Extend The Term Of The Agreement, For An Initial Contract Total Amount Of One Million Dollars ($1,000,000) Per Year, For A Grand Total Not-T o-Exceed Contract Amount Of Five Million Dollars ($5,000,000) For A Potential Total Contract Term Of Five (5) Years, Provided That The City Administrator Will Return To Council Prior To The Expiration Of The Initial Three Years Of The Contract And Before Exercising The First or Second Options to Extend The Contract, And Waiving The Local And Small Local Business Enterprise Program Requirements.
REASON FOR SUPPLEMENTAL
At its meeting on February 13, 2024, during discussion of staff's rec ommendation to award a
contract to Moeller Bros. Body shop for collision repair services, the Public Works and Transportation Committee (PWTC) directed staff to provide additional information regarding outreach performed by the City to potential applicants located in Oakland, as well as the names of the Oakland businesses that applied. The requested information is detailed in this supplemental report.
The Finance Department, Purchasing Division, created two Requests for Proposals (RFPs).
RFP #271233 was created for heavy equipment collision repairs and body shop services, and RFP #271237 was created for light equipment collision repairs and body shop services. Both RFPs were shared with all eligible vendors registered in the City's isupplier system (Table 1), or sent directly to vendors upon request.
Jestin Johnson (Feb 15, 2024 22:48 PST)
Feb 15, 2024
Jestin D. Johsnon, City Administrator
Subject: SUPPLEMENTAL – Moeller Bros. Body Shop, Contract for Collision Repair Services Date: February 20, 2024 Page 2
City Council
February 20, 2024
Additionally, the Oakland Public Works, Equipment Services Division contacted the following four (4) small local businesses to notify them of the upcoming opportunity to conduct business with the City - Uptown Body and Fender, Hustead’s Auto Body, Automotive Collision Repair, and Fast Collision Center Auto Repair. Out of these four (4) local businesses, three (3) registered with the City of Oakland as potential vendors, however none submitted a bid for RFP #271233 or RFP #271237.
Table 1
RFP #271233
Heavy Equipment Collision Repairs
Supplier Location
Alameda Auto Body Alameda
Albany Ford & Subaru Albany
American Auto Repair-Rebuilders Oakland
Automotive Collision Repair Oakland
Bay Colors Hayward
Caliber Screen Printing Inc El Centro, CA
Falcon Collision Repair Concord
Fast Collision Center Auto Repair Oakland
Husteads Auto Body Oakland
Iam Auto Repair & Detail Inc Oakland
Kelly's Truck Repair San Leandro
KJ's Auto Body and Repair Oakland
Moeller Bros. Body Shop San Leandro
Topline Auto Services Hayward
Uptown Ford of Oakland Oakland
RFP #271237
Light Equipment Collision Repairs
Supplier Location
Alameda Auto Body Alameda
Albany Ford & Subaru Albany
American Auto Repair-Rebuilders Oakland
Automotive Collision Repair Oakland
Bay Area Color Inc Oakland
Bay Collision Center Hayward
Bay Colors Hayward
Economy Trucking Services, Inc Union City
Jestin D. Johsnon, City Administrator
Subject: SUPPLEMENTAL – Moeller Bros. Body Shop, Contract for Collision Repair Services Date: February 20, 2024 Page 3
City Council
February 20, 2024
Falcon Collision Repair Concord
Fast Collision Center Auto Repair Oakland
Husteads Auto Body Oakland
Iam Auto Repair & Detail Inc Oakland
Jasper Engines and Transmissions Dubois, IN
Kelly's Truck Repair San Leandro
KJ's Auto Body and Repair Oakland
Moeller Bros. Body Shop San Leandro
Pacific Collision Oakland
Sid's Collision & Glass Repair Oakland
Topline Auto Services Hayward
Uptown Ford of Oakland Oakland
ACTION REQUESTED OF THE CITY COUNCIL
Staff Recommends That The City Council Adopt A Resolution Authoriz ing The City Administrator To Award A Contract To Moeller Bros. Body Shop, The Lowest Responsive And Responsible Bidder, A Non-L ocal Business Enterprise, In A n Amount Not-T o-Exceed One Million Dollars ($1,000,000) Per Year To Provide Collision R epair And Body Shop Services For Heavy And Light Equipment Vehicle Fleet For An Initial Three (3) Year Term, From February 20, 2024 To February 19, 2027, With Two (2) Additional One (1) Year Options To Extend The Term Of The Agreement, For An Initial Contract Total Amount Of One Million Dollars ($1,000,000) Per Year, For A Grand Total Not-T o-Exceed Contract Amount Of Five Million Dollars ($5,000,000) For A Potential Total Contract Term Of Five (5) Years, Provided That The City Administrator Will Return To Council Prior To The Expiration Of The Initial Three Years
Of The Contrac t And Before Exercising The First or
Second Options to Extend The Contract, And Waiving The Local And Small Local Business Enterprise Program Requirements.
For questions regarding this report, please contact Joseph Williams, Public Works, Equipment Services Manager, at 510-615-5489.
Respectfully submitted,
G. HAROLD DUFFEY
Director, Oakland Public Works
Jestin D. Johsnon, City Administrator
Subject: SUPPLEMENTAL – Moeller Bros. Body Shop, Contract for Collision Repair Services Date: February 20, 2024 Page 4
City Council
February 20, 2024
Reviewed by:
Richard Battersby, Assistant Director
Bureau of Maintenance and Internal Services
Prepared by:
Joseph Williams, Manager
Equipment Services Division