Tuesday, January 23, 2024
9:30 AM
City of Oakland
Office of the City Clerk
Oakland City Hall,
1 Frank H. Ogawa Plaza, Room 201
Oakland, California 94612
City Council Chamber, 3rd Floor
*Finance & Management Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza,
Oakland, California 94612
City of Oakland Website: http://www.oaklandca.gov
Meeting Agenda - FINAL
January 23, 2024*Finance & Management Committee Meeting Agenda - FINAL The Public May Observe And/Or Participate In This Meeting Many Ways.
OBSERVE:
• To observe, the public may view the televised video conference by viewing KTOP channel 10 on Xfinity (Comcast) or ATT Channel 99 and locating City of Oakland KTOP - Channel 10 • To observe the meeting online from the City’s Agenda Meeting Calendar, at the noticed meeting time, please click on https://oakland.legistar.com/calendar.aspx and click on the “In Progress” link under “Video” for the corresponding meeting. • To observe the meeting by video conference, please click on this link:
https://us02web.zoom.us/j/81112262938 at the noticed meeting time. • To listen to the meeting by phone, please call the numbers below at the noticed meeting time: Dial (for higher quality, dial a number based on your current location):US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or 833 548 0282 (Toll Free) or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) or 833 548 0276 (Toll Free) Meeting ID: 811 1226 2938
If asked for a participant ID or code, press #.
PUBLIC COMMENT WILL BE TAKEN ON EACH ACTION ITEM. ALL MEMBERS OF THE PUBLIC WISHING TO SPEAK MUST FILL OUT A SPEAKER CARD FOR EACH ITEM.
SPEAKERS' CARDS MUST BE RECEIVED BY THE CITY CLERK BEFORE THE ITEM IS READ INTO THE RECORD. COMMENTS ON ITEMS NOT ON THE AGENDA WILL BE TAKEN DURING OPEN FORUM AT THE END OF THE MEETING.
ELECTRONIC SPEAKER CARDS/PUBLIC COMMENTS:
• eComment. To send your comment directly to Council members go to https://oakland.legistar.com/calendar.aspx and click on the “eComment” link for the corresponding meeting. Please note that eComment submission closes twenty-four (24) hours before meeting start time.
• To Comment In Person Members Of The Public Must Submit A Separate Speaker Card For Each Item On The Agenda To The City Clerk Before The Item Is Called. • To Submit An Electronic Speaker Card, Members Of The Public Must (1) Visit The City Of Oakland Meeting Calendar Website At: https://oakland.legistar.com/Calendar.aspx (2) Click the hyperlink labeled ‘eComment’ in the far right column of the meeting you wish to participate, (You Will Be Redirected To The Specific Meeting Webpage); And (3) Register To ‘Sign In To Speak’ For Each Agenda Item(s) You Wish To Speak to.
*To Be Recognized To Speak Via ZOOM, Speaker Cards Must Be Submitted and Received Before The City Clerk Reads the Item Into the Record.
• Once You Have Submitted Your Speaker Card - Your Zoom Profile Name Will Be
January 23, 2024*Finance & Management Committee Meeting Agenda - FINAL Acknowledged To Speak When Public Comment Is Taken.When your name is called please raise your hand in zoom (By Pressing “*9”) and Unmute Your Self By Pressing *6. You Will Be Permitted To Speak During Your Turn. Instructions On How To “Raise Your Hand” Is Available At: Https://Support.Zoom.Us/Hc/En-Us/Articles/205566129 - Raise-Hand-In-Webinar.
If you have any questions, please email the Agenda Management Unit at [email protected]
- Office of the City Clerk
DEFINITION OF TERMS:
• Action Item: shall mean any resolution, ordinance, public hearing, motion or recommendation requiring official vote and approval of the City Council to be effective. • Informational Item: shall mean an agenda item consisting only of an informational report that does not require or permit Council action.
• Consent Item shall mean, for the purposes of the City Council agenda: 1) approval of Council minutes, and 2) any action or informational item placed on a Council agenda for a Regular Meeting or Special Meeting (i) as a Consent Item by the Rules and Legislation Committee, (ii) pursuant to Rule 28, or (iii) that a Standing Committee has forwarded to the full Council with unanimous recommendation for approval by the members who are present: Consent Item shall not include: 1) any item having a high level of public interest or controversy as determined by the Standing Committee Chair, or the Rules and Legislation Committee, or pursuant to Rule 28; 2) any item that requires a public hearing or that otherwise is ineligible by law as a Consent Item. • Non-Consent Item shall mean, for the purposes of a City Council agenda for a Regular Meeting or Special Meeting, any action or informational item that: 1) a Standing Committee has forwarded to the full Council without unanimous recommendation for approval; 2) has a high level of public interest or controversy as determined by a Standing Committee Chair, the Rules and Legislation Committee, or pursuant to Rule 28; or 3) requires a public hearing or is otherwise ineligible by law as a Consent Item.
Roll Call / Call To Order
COMMITTEE MEMBERSHIP:
Council President Nikki Fortunato Bas, District 2; Councilmember Rebecca Kaplan, At Large; Councilmember Janani Ramachandran, District 4; Chairperson: Councilmember Kevin Jenkins, District 6
January 23, 2024*Finance & Management Committee Meeting Agenda - FINAL Approval Of The Draft Minutes From The Committee Meeting Of December 12, 20231 23-0997
View ReportAttachments:
Determination Of Schedule Of Outstanding Committee Items2 23-1001
View Report
View Supplemental Report - 1/18/2024
Attachments:
Subject: Citywide Grant Management Software
From: Finance Department
Recommendation: Adopt A Resolution (1) Awarding A Professional Services Agreement To Streamlink Software Inc. To Provide Citywide Grant Management Software For A Term Of Four Years In An Amount Not To Exceed $800,000; And (2) Authorizing An Amendment To The Contract To Extend For Two Additional Years In An Amount Not To Exceed $120,000 For Each Year; And (3) Waiving The Competitive Multiple Step Proposal Solicitation Process, And The Local And Small Local Business Enterprise Program Requirements
3 24-0017
Sponsors: Finance Department
View Report
View Legislation
Attachments:
Legislative History
1/11/24 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
January 23, 2024*Finance & Management Committee Meeting Agenda - FINAL Subject: Status Of Measure KK Projects And Expenditures Update For The Quarter Ending June 30, 2023
From: Finance Department
Recommendation: Receive An Informational Report On Measure KK Projects And Expenditures Update For The Quarter That Ended On June 30, 2023 4 23-0817
View Report
View Attachment A
View Attachment B
View Attachment C
View Attachment D
View Attachment E
View Attachment F
View Supplemental Report - 1/11/2024
View Supplemental Attachment A - 1/11/2024
Attachments:
Legislative History
10/19/23 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
11/14/23 *Finance & Management
Committee
Continued to the *Finance & Management
Committee
1 Speaker Spoke On This Item
The Committee approved to continue this item to the January 9, 2024 Finance And Management Committee Meeting with request for the following to be included in the supplemental:
Clarification of Attachment D to identify which facilities still in the design phase, the amount of funding that they currently have versus what is needed.
Also, which projects may be stalled due to lack of funds. For example: Which of the projects have more than 75 % of the funding already identified through another source?
11/30/23 *Rules & Legislation
Committee
Continued to the *Finance & Management
Committee
1/11/24 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
January 23, 2024*Finance & Management Committee Meeting Agenda - FINAL Subject: Fiscal Year 2022-23 Fourth Quarter (Q4) And FY 2023-24 First Quarter (Q1) Revenue And Expenditures (R&E) Report
From: Finance Department
Recommendation: Receive An Informational Report On Fiscal Year (FY) 2022-23 Fourth Quarter Revenue And Expenditure (R&E) Results And Year-End Summaries For The General Purpose Fund (GPF, 1010) And Select Funds, And Fiscal Year (FY) 2023-24 First Quarter Revenue And Expenditure (R&E) Year-End Projections For The General Purpose Fund (GPF, 1010) And Select Funds
5 23-0919
Sponsors: Finance Department
View Report
View Attachment A
View Attachment B
VIew Attachment C
View Appendix AA
View Appendix BB
View Supplemental Report - 1/11/2024
Attachments:
Legislative History
11/9/23 *Rules & Legislation
Committee
Scheduled to the *Special Finance &
Management Committee
11/27/23 *Special Finance &
Management Committee
Continued to the *Finance & Management
Committee
1 Speaker Spoke On This Item
The Committee Approved To Continue This Item To The January 9, 2024 Finance And Management Committee Meeting With Direction And Request For The Following To Be Included In The Supplemental Report:
- Beyond Finance And Revenue, To The Administration, To The Workforce Team, To The City Economic Team, Looking At What We Are Doing, & What More Can We Do To Support Local Businesses In Oakland? Including The TOT Category; Hotels And Short-Term Rentals
- What Steps/How Can We Help Encourage People To Shop, Do Business, and Buy Property In Oakland?
- Look Into Small Remainder Parcels Of Real Estate That The City Owns Under 5,000 square feet, How To Make The Properties Available For People To Acquire? Including The Raiders Facility
- The Variety Of Possible Uses Of Non General Purpose Funds - Special Funds In Table 12, As well as Ways To Deal With The Balance
- Provide A Broader Update On Revenue Including A Broader Revenue Generation Plan
- Status Of State Or Federal Reimbursements
-False Alarm Reduction Program, And How We Can Potentially Contain That Cost
11/30/23 *Rules & Legislation
Committee
Continued to the *Finance & Management
Committee
January 23, 2024*Finance & Management Committee Meeting Agenda - FINAL 1/11/24 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
Subject: OPD Overtime Report
From: Oakland Police Department
Recommendation: Receive An Informational Report Regarding OPD Overtime 6 23-0837
Sponsors: Oakland Police Department
View Report
View Supplemental Report - 1/18/2024
Attachments:
Legislative History
10/19/23 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
12/12/23 *Finance & Management
Committee
Continued to the *Finance & Management
Committee
2 Speakers Spoke On This Item
The Committee Approved To Continue This Item To The January 23, 2024 Finance & Management COmmittee with request for a supplemental report to include the following:
- more clarity on overspending in areas 1 and 3, and correlating rates to violent crimes
- how overtime was authorized; more detailed breakdown of the categories that reflect more where overtime was used & how it leads to reduction in crime, or additional arrests ie results.
- the method of overtime assignments
- how much work is going into gun tracing and illegal gun dealing - breakdown of salary savings and reimbursement
- overtime on training, response to why the gap between training is so stark - FBI Support Levels
12/14/23 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
January 23, 2024*Finance & Management Committee Meeting Agenda - FINAL Subject: Semi-Annual Staffing Report December 2023
From: Human Resources Management Department
Recommendation: Receive A Semi-Annual Informational Report On City-Wide Staffing From The City Administrator Regarding (1) The Vacancy Rates Of All City Departments Through October 1, 2023, (2) The Budgeted Vacancy Rate For The Fiscal Year 2023/24, (3) The Vacancy Rates Of Regional Local Public Entities, (4) The Status Of Human Resources And Workforce Development Partnerships With Non-Profits To Recruit Oakland Residents For City Of Oakland Jobs, (5) The Analysis Of The City Workforce And Recruitment Conditions, And (6) A Summary Of Executive Search Recruitments 7 23-0955
Sponsors: Human Resources Management Department
View Report
View Attachment A
View Attachment B
View Attachment C
View Supplemental Report And Attachment A - 1/11/2024
Attachments:
Legislative History
11/30/23 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
12/12/23 *Finance & Management
Committee
Continued to the *Finance & Management
Committee
1 Speaker Spoke On This Item
The Committee Approved To Continue This Item To The January 23, 2024 Finance & Management Committee with request for a supplemental report to include the following:
- More Information On Outcomes with Vacancy Strike Force - Vacancy Comparables For Those In The Hiring Bliss
- Reducing The Number Of Steps And Speeding Up The Timeline Regarding Recruitment
- Any Information About Which Departments Conduct Virtual Civil Service Exams And Confirmatory In-Person Exams
12/14/23 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
Open Forum
Adjournment
* In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken.
January 23, 2024*Finance & Management Committee Meeting Agenda - FINAL Americans With Disabilities Act
If you need special assistance, including translation services to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 5 days prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings.
Office of the City Clerk - Agenda Management Unit
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Fax: (510) 238-6699
Recorded Agenda: (510) 238-2386
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MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL
AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM 8:30 A.M. TO 5:00 P.M.