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APPROVED AS TO FORM AND LEGALITY
Cels�a 2024 rn:oo PST)
CITY ATTORNEY'S OFFICE
OAKLAND CITY COUNCIL
90106.\ RESOLUTION NO. ______ C.M.S.
RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO ENTER
INTO A LEASE AGREEMENT WITH XEROX CORPORATION, FOR A
GRAND TOTAL NOT TO EXCEED AMOUNT OF $938,093 ($893,422 PLUS A FIVE PERCENT CONTINGENCY OF $44,671) FOR A TERM BEGINNING APRIL 1, 2024 AND ENDING MARCH 31, 2029 TO UPGRADE, REFRESH,
AND CONSOLIDATE SAVINGS FOR THE CITY'S REPROGRAPIDCS
SHOP EQUIPMENT, LOCATED IN THE INFORMATION TECHNOLOGY
DEPARTMENT, AND TO THE EXTENT NECESSARY, WAIVING THE
LOCAL/SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
REQlliREMENTS AND THE COMPETITIVE MULTIPLE-STEP
SOLICITATION PROCESS FOR INFORMATION TECHNOLOGY
AGREEMENTS.
WHEREAS, the City's ability to communicate successfully across residents, departments and externally is a key service and requires professional and timely print materials generated by the City's Reprographics office; and
WHEREAS, the City's Reprographics Shops, operated by the Information Technology Department, and located at 250 Frank Ogawa Plaza and 7101 Edgewater Drive, comprehensively fulfill the City's routine and specialized printing needs using large-scale leased equipment; and WHEREAS, staff require the ability to ensure modem, high-tech and high-efficiency equipment is being utilized, have the ability to renew, refresh and re-negotiate lease provisions; and
WHEREAS, OMC Section 2.04.080 [Cooperate Agreement Purchasing] authorizes the use of agreements of " ... other governmental jurisdictions or public agencies that were awarded pursuant to an appropriate competitive process"; and
WHEREAS, the cooperative purchase is recommended to be made through Omnia Partners Public Sector University of California, CA Contract Number 2020002686; and WHEREAS, OMC section 2.04.042(D) provides that the City Council may waive the competitive process upon a recommendation of the City Administrator and finding and determination