February 13, 2024
Finance & Management Committee
CITY OF OAKLAND
O NE F R AN K H. OG A W A PL AZ A • 3R D F L OOR • O AKL A N D, C A L IF O R N IA 9461 2
Office of the City Administrator
Jestin D. Johnson
City Administrator
FAX:TTY/TDD:
(510) 238-3301
(510) 238-2223
(510) 238-2007
February 13, 2024
(Revised 1/25/2024)
CITY COUNCIL COMMITTEE ON FINANCE AND MANAGEMENT
Oakland, California
Chair and Members of the Committee:
Subject: Scheduling of Committee Meetings
In an effort to keep Committees informed of the schedule of committee assignments, staff will provide the Committee with a list at each meeting. Staff seeks direction in management of the committee’s assignments and will offer recommendations to ensure matters are managed efficiently.
Finance and Management Committee Schedule effective March 2023: 2nd & 4th Tuesdays at 9:30 am Chair: Kevin Jenkins; Committee Members: Rebecca Kaplan, Nikki Fortunato Bas, and Janani Ramachandran; Staff: Erin Roseman, Finance Director, Tonya Gilmore, City Administrator Office, and Britney Davis, Assistant City Clerk, Office of the City Clerk.
February 13, 2024
No. Title Date Scheduled &
File ID
1 Staff Recommends That The City Council Adopt A Resolution Authorizing The City Administrator To Enter Into A Lease Agreement With Xerox Corporation, In The Grand Total Not To Exceed Amount Of $938,093 ($893,422 Plus A Five Percent Contingency Of $44,671) For A Term Beginning April 1, 2024 And Ending March 31, 2029 To Upgrade, Refresh, And Consolidate Savings For The City’s Reprographics Shop Equipment, Located In The Information Technology Department, And To The Extent Necessary, Waiving The Local/Small Local Business Enterprise Program Requirements And The Competitive Multiple-Step Solicitation Process For Information Technology Agreements 01/18/23 [24-0026]
February 13, 2024
Finance & Management Committee
February 27, 2024
No. Title Date Scheduled &
File ID
1 Semi-Annual Staffing Report December 2023 From: Human Resources Management Department Recommendation: Receive A Semi-Annual Informational Report On City-Wide Staffing From The City Administrator Regarding (1) The Vacancy Rates Of All City Departments Through October 1, 2023, (2) The Budgeted Vacancy Rate For The Fiscal Year 2023/24, (3) The Vacancy Rates Of Regional Local Public Entities, (4) The Status Of Human Resources And Workforce Development Partnerships With Non-Profits To Recruit Oakland Residents For City Of Oakland Jobs, (5) The Analysis Of The City Workforce And Recruitment Conditions, And (6) A Summary Of Executive Search Recruitments 11/30/23 [23-0955]
Continued on
12/12/23 FMC &
1/23/24 FMC
2 Receive The Oakland Redevelopment Successor Agency (ORSA) Audit Report For The Year Ended June 30, 2023
1/25/24 [24-0058]
Quarterly Reports
No. Title First
Scheduled
Last Report &
File ID
Next
Report
1 Revenue & Expenditure Report FMC 6/13/06 11/27/23 [23-0919] May-24 2 Receive An Informational Report Regarding The Status
Of The State And Federal Budget Development And Its
Potential Impacts On The City Of Oakland
FMC 9/27/16
[16-0125]
Informational
Memo 6/06/22
Nov-22
3 Quarterly Report On Public Safety Overtime (OPD) [18-1013] 12/12/23 [23-0837] Apr-24 4 Receive A Quarterly Report From The Oakland Fire
Department (OFD) That Includes Additional Information
On Overtime Policies, Procedures, And Controls
[18-1432] 12/12/23 [23-0844] Apr-24
5 Cash Management Report FMC 5/11/04 11/14/23 [23-0864] Feb-24 6 Receive An Informational Report Regarding Police
And Fire Retirement System Investment (“PFRS”)
[15-0100] 12/12/23 [23-0922] Apr-24
February 13, 2024
Finance & Management Committee
Semi-Annual Reports
No. Title First
Scheduled
Last Report
&File ID
Next
Report
1 Staffing Report (May and November) – At FMC on 3/28/23, Committee agreed that this report will be updated to include the time frames for hiring City employees and steps taken and proposed to shorten the length of time to recruit and hire City employees and address other challenges with filling City staffing vacancies. This information was previously reported under File ID 22-0417
Rules 2/23/06 12/12/23
[23-0955]
Jun-24
2 Status Report On Citywide Efforts To Research And Correct Negative Fund Balances
FMC 9/15/09
[09-0535]
5/23/23
[23-0342]
May-24
3 Status Update on CAD/RMS Prime 2.0 (IT) Committee
requested updates are provided twice a year on this project.
Providing information on what is being spent and why it is being spent.
FMC 7/11/17
[16-1293]
Informational
Memo 2/18/21
Aug-21
Annual Reports
No. Title First Scheduled Last Report
&File ID
Next
Report
1 Informational Report Providing A List Of Grants And
Donations Accepted And Appropriated By The City
Administrator On Behalf Of The City Council During The
Fiscal Year
Rules 6/19/08
[07-1482]
7/18/23
[23-0421]
Jun-24
2 Receive Informational Report On City Attorney’s Annual Report, Including But Not Limited To Financial And Litigation Trends For The Past Five Years As Well As Advisory Work, Affirmative Litigation And Special Initiatives By The Office Of The City Attorney
Rules 1/24/02
& FMC
11/14/06
2/25/20
[18-2129]
2023
3 Informational Report From The Public Works Agency On
The City Fleet
FMC 6/08/10
[09-1472]
N/A June-21
4 Equal Access Ordinance [15-0104] 10/24/23
[23-0758]
Sept-24
5 An Informational Report Regarding Worker’s Compensation FMC 11/14/06 3/28/23 [23-0154]
Mar-24
6 An Informational Report From The City Auditor On The
Status Of Required Audits
Rules 9/19/19 11/1/22
[22-0531]
TBD
7 Biannual Report On Aging And Outstanding Revenue –
Report Requested As Part Of The Motion By
Councilmember Guillen at FMC 3/8/16 2nd Quarter Revenue & Expenditure Report. Report converted from Semi-Annual to Annual Report at FMC on 3/28/23.
FMC 3/8/16 11/12/19
[18-2326]
TBD
February 13, 2024
Finance & Management Committee
Annual Reports continued
8 Informational Report Listing All Purchases And Contracts Authorized By The City Administrator, Or The City
Administrator Designee, Within The City Administrator’s Contract Authority During Fiscal Year In Accordance With Oakland Municipal Code Section 2.04.020.D.2 – Report
converted from Semi-Annual to Annual Report at FMC on
3/28/23.
Rules 7/9/09
[09-0629]
4/25/23
[23-0167]
Apr-24
9 Receive An Informational Report on the City’s Compliance w/ the Prompt Payment Ordinance (OMC Chapter 2.06)
with particular attention to City of Oakland purchase
contracts and grant agreements to organizations that provide services in traditionally underserved communities and in a manner that prioritizes equity.
6/07/22
[22-0417]
10 Receive An Informational Report From The City
Administrator On The Status Of Implementing Policy
Directives Passed By The City Council
6/14/23
[23-0482]
6/14/23
[23-0482]
Jun-24
Biennial Reports
No. Title Scheduled Last Report Next
Report
1 A Review And Possible Action On The Mayor’s Salary
(Odd-Numbered Years)
Charter Requirement
[14-1117]
7/11/23
[23-0574]
Jan-25
February 13, 2024
Finance & Management Committee
Pending No Date Specific
No. Title Scheduled
1 Receive An Informational Report On The City’s Work In Improving Contracting Opportunities For Local, Small, Women And Minority- Owned Businesses Including The Minutes Of All Meetings Of The Supporting Contracting Opportunities Committee And The Ad Hoc Subcommittee For Reviewing Contracts, Including A List Of All Contracts That Have Been Sent To Them For Review And Feedback, The Timeline For Such Feedback, And The Outcome Of Their Review And The Authorizing Information For The Creation Of Such Bodies, Who Was Selected To Serve On Them, By Whom Such Selection Was Made, Who Decided Which Contracts Would Be Sent To Them For Review, And On The Basis Of What Criteria, And The Status Of Enforcement Of Oakland’s Prompt Payment Policy, And To Report On What Actions The Administration Is Taking, Through These “Committees” Or Otherwise, To Remedy The Mistreatment Of DBE Subcontractors By Prime Contractors With Whom
The City Contracts.
10/13/21
[21-0697]
2 Adopt A Resolution Amending Resolution No. 89376 C.M.S., Which Awarded Grants To Community Service Providers, To Add Friends Of The Oakland Branch, A California Nonprofit Corporation, As The Fiscal Sponsor For The Grantee “National Association For The Advancement Of Colored People (NAACP)” For An Amount Not To Exceed Ten Thousand Dollars ($10,000)
6/29/23
[23-0537]
7/6/23 moved
to pending No
Date Specific.
Boards/Commission Reports (As Requested)
No. Title
1 Budget Advisory Commission
2 Business Tax Board Of Review
3 Civil Service Board
Respectfully submitted,
Judith Christian
Executive Assistant to Director (Finance)
For: Jestin D. Johnson
City Administrator
* Per Resolution No. 88266 C.M.S. Temporary Amendments to Council’s Rules Of Procedure, Informational Reports were provided by the City Administrator via publicly published memoranda. These Informational Memos may be scheduled at Rules at the request of the Chair. Informational Memos are available at the following website:
https://www.oaklandca.gov/resources/info-memo.