Tuesday, March 12, 2024
9:30 AM
City of Oakland
Office of the City Clerk
Oakland City Hall,
1 Frank H. Ogawa Plaza, Room 201
Oakland, California 94612
City Council Chamber, 3rd Floor
*Finance & Management Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza,
Oakland, California 94612
City of Oakland Website: http://www.oaklandca.gov
Meeting Agenda - SUPPLEMENTAL
March 12, 2024*Finance & Management Committee Meeting Agenda -
SUPPLEMENTAL
The Public May Observe And/Or Participate In This Meeting Many Ways.
OBSERVE:
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https://us02web.zoom.us/j/81112262938 at the noticed meeting time. • To listen to the meeting by phone, please call the numbers below at the noticed meeting time: Dial (for higher quality, dial a number based on your current location):US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or 833 548 0282 (Toll Free) or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) or 833 548 0276 (Toll Free) Meeting ID: 811 1226 2938
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PUBLIC COMMENT WILL BE TAKEN ON EACH ACTION ITEM. ALL MEMBERS OF
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ON THE AGENDA WILL BE TAKEN DURING OPEN FORUM AT THE END OF THE MEETING.
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• To Comment In Person Members Of The Public Must Submit A Separate Speaker Card For Each Item On The Agenda To The City Clerk Before The Item Is Called.
March 12, 2024*Finance & Management Committee Meeting Agenda -
SUPPLEMENTAL
• To Submit An Electronic Speaker Card, Members Of The Public Must (1) Visit The City Of Oakland Meeting Calendar Website At:
https://oakland.legistar.com/Calendar.aspx (2) Click the hyperlink labeled ‘eComment’ in the far right column of the meeting you wish to participate, (You Will Be Redirected To The Specific Meeting Webpage); And (3) Register To ‘Sign In To Speak’ For Each Agenda Item(s) You Wish To Speak to. *To Be Recognized To Speak Via ZOOM, Speaker Cards Must Be Submitted and Received Before The City Clerk Reads the Item Into the Record. • Once You Have Submitted Your Speaker Card - Your Zoom Profile Name Will Be Acknowledged To Speak When Public Comment Is Taken.When your name is called please raise your hand in zoom (By Pressing “*9”) and Unmute Your Self By Pressing *6. You Will Be Permitted To Speak During Your Turn. Instructions On How To “Raise Your Hand” Is Available At:
Https://Support.Zoom.Us/Hc/En-Us/Articles/205566129 - Raise-Hand-In-Webinar.
If you have any questions, please email the Agenda Management Unit at [email protected]
- Office of the City Clerk
March 12, 2024*Finance & Management Committee Meeting Agenda -
SUPPLEMENTAL
DEFINITION OF TERMS:
• Action Item: shall mean any resolution, ordinance, public hearing, motion or recommendation requiring official vote and approval of the City Council to be effective.
• Informational Item: shall mean an agenda item consisting only of an informational report that does not require or permit Council action. • Consent Item shall mean, for the purposes of the City Council agenda: 1) approval of Council minutes, and 2) any action or informational item placed on a Council agenda for a Regular Meeting or Special Meeting (i) as a Consent Item by the Rules and Legislation Committee, (ii) pursuant to Rule 28, or (iii) that a Standing Committee has forwarded to the full Council with unanimous recommendation for approval by the members who are present: Consent Item shall not include: 1) any item having a high level of public interest or controversy as determined by the Standing Committee Chair, or the Rules and Legislation Committee, or pursuant to Rule 28; 2) any item that requires a public hearing or that otherwise is ineligible by law as a Consent Item.
• Non-Consent Item shall mean, for the purposes of a City Council agenda for a Regular Meeting or Special Meeting, any action or informational item that: 1) a Standing Committee has forwarded to the full Council without unanimous recommendation for approval; 2) has a high level of public interest or controversy as determined by a Standing Committee Chair, the Rules and Legislation Committee, or pursuant to Rule 28; or 3) requires a public hearing or is otherwise ineligible by law as a Consent Item.
COMMITTEE MEMBERSHIP:
Council President Nikki Fortunato Bas, District 2; Councilmember Rebecca Kaplan, At Large; Councilmember Janani Ramachandran, District 4; Chairperson: Councilmember Kevin Jenkins, District 6
Roll Call / Call To Order
Approval Of The Draft Minutes From The Committee Meeting Of February, 27, 20241 24-0145
View ReportAttachments:
March 12, 2024*Finance & Management Committee Meeting Agenda -
SUPPLEMENTAL
Determination Of Schedule Of Outstanding Committee Items2 24-0146
View Report
View Supplemental Report - 3/7/2024
Attachments:
Subject: Oakland Redevelopment Successor Agency (ORSA) Audit Report, FY 2022- 23 From: Finance Department
Recommendation: Receive The Oakland Redevelopment Successor Agency (ORSA) Audit Report For The Year Ended June 30, 2023
3 24-0058
Sponsors: Finance Department
View Report
View Attachment
Attachments:
Legislative History
1/25/24 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
2/8/24 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
Subject: Annual Comprehensive Financial Report And Management Letter From: Finance Department
Recommendation: Receive The Annual Comprehensive Financial Report (ACFR) And The Auditor’s Required Communication To City Council (Management Letter) For The Year Ended June 30, 2023
4 24-0071
Sponsors: Finance Department
View Report
View Attachment A
View Attachment B
Attachments:
Legislative History
2/1/24 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
2/8/24 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
March 12, 2024*Finance & Management Committee Meeting Agenda -
SUPPLEMENTAL
Subject: City Auditor’s Report Of Measure Q Performance Audit From: Office Of The City Auditor
Recommendation: Receive An Informational Report Of Measure Q Performance Audit:
Budget Transparency, Performance Management, And Stronger Oversight Needed To Ensure Oaklanders Benefit From The 2020 Parks And Recreation Preservation, Litter Reduction, And Homelessness Support Act
5 24-0138
Sponsors: Office Of The City Auditor
View Report
View Presentation
Attachments:
Legislative History
2/22/24 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
Subject: Semi-Annual Staffing Report December 2023
From: Human Resources Management Department
Recommendation: Receive A Semi-Annual Informational Report On City-Wide Staffing From The City Administrator Regarding (1) The Vacancy Rates Of All City Departments Through October 1, 2023, (2) The Budgeted Vacancy Rate For The Fiscal Year 2023/24, (3) The Vacancy Rates Of Regional Local Public Entities, (4) The Status Of Human Resources And Workforce Development Partnerships With Non-Profits To Recruit Oakland Residents For City Of Oakland Jobs, (5) The Analysis Of The City Workforce And Recruitment Conditions, And (6) A Summary Of Executive Search Recruitments
6 23-0955
Sponsors: Human Resources Management Department
View Report
View Attachment A
View Attachment B
View Attachment C
View Supplemental Report And Attachment A - 1/11/2024
View Supplemental Report - 3/1/2024
View Supplemental Attachment A - 3/1/2024
View Supplemental Attachment B - 3/1/2024
Attachments:
Legislative History
11/30/23 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
March 12, 2024*Finance & Management Committee Meeting Agenda -
SUPPLEMENTAL
12/12/23 *Finance & Management
Committee
Continued to the *Finance & Management
Committee
1 Speaker Spoke On This Item
The Committee Approved To Continue This Item To The January 23, 2024 Finance & Management Committee with request for a supplemental report to include the following:
- More Information On Outcomes with Vacancy Strike Force - Vacancy Comparables For Those In The Hiring Bliss
- Reducing The Number Of Steps And Speeding Up The Timeline Regarding Recruitment
- Any Information About Which Departments Conduct Virtual Civil Service Exams And Confirmatory In-Person Exams
12/14/23 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
1/23/24 *Finance & Management
Committee
Continued to the *Finance & Management
Committee
1 Speaker Spoke On This Item
The Committee Approved To Continue This Item To The February 27, 2024 Finance And Management Committee Agenda With Request For The Supplemental Report To Include More Information Regarding The Following:
The Department Hiring Priorities As Well Status Of Human Resources And Workforce Development Partnerships With Non-Profits, Analysis of City Workforce And Recruitment, & Summary Of Executive Search Recruitments. 1/25/24 *Rules & Legislation
Committee
Continued to the *Finance & Management
Committee
2/27/24 *Finance & Management
Committee
Continued to the *Finance & Management
Committee
The Committee Continued this item to March 12, 2024 Finance And Management Committee Agenda
There Were 2 Speakers On This Item
2/29/24 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
Subject: EMC Research, Inc. Professional Services Agreement From: Finance Department
Recommendation: Adopt A Resolution Waiving The City’s Competitive Request For Proposals/Qualifications (RFP/Q) Requirements And Awarding A Professional Services Agreement To EMC Research, Inc. In An Amount Not To Exceed Two Hundred Thousand Dollars For Polling Services
7 24-0162
Sponsors: Finance Department
View Report
View Legislation
Attachments:
Legislative History
2/29/24 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
March 12, 2024*Finance & Management Committee Meeting Agenda -
SUPPLEMENTAL
Subject: Abandoned Auto
From: Councilmembers Kaplan, Jenkins And Council President Fortunato Bas Recommendation: Adopt A Resolution Appropriating A Total Amount Not To Exceed Eight Hundred Forty Thousand Four Hundred Ninety Dollars ($840,490) From Measure BB Funds To Improve Abandoned Auto Towing And Clear The Public Right Of Way Of The Blight And Hazard Of Abandoned Vehicles And Authorizing The City Administrator Or Designee To: (1) Negotiate And Execute An Agreement With Autura For Systems To Improve The Removal Of Abandoned Vehicles And Increase The Efficiency And Tracking Of Vehicle Towing For The City Of Oakland Including The Purchase Of Tow Management Software And Associated Professional Services, With An Initial Two Year Term, At A Cost Not To Exceed Two Hundred Thousand Dollars ($200,000) Per Year; (2) Allocate An Amount Not To Exceed Two Hundred Fifty Thousand Dollars ($250,000) To Cover Extra Personnel Costs To Remove The Backlog Of Abandoned Vehicles; (3) Allocate An Amount Not To Exceed One Hundred Ninety Thousand Four Hundred Ninety Dollars ($190,490) To Unfreeze A Parking And Mobility Management Division Program Analyst For The 2024-2025 Year; (4) Negotiate And Enter Into Additional Contracts For Towing Services With No Net Cost To The City; And (5) Waive The Multi-Step Competitive Proposal Solicitation Process And Local/Small Local Business Enterprise (L/SLBE) Program Requirements
S8
24-0198
Sponsors: Kaplan, Jenkins and Fortunato Bas
View Report
View Legislation
Attachments:
This item was placed on the agenda by the March 7, 2024 Rules and Legislation Committee.
This item requires an Urgency Finding (2/3 majority vote) pursuant to Section 2.20.080 D (2) of the Sunshine Ordinance, prior to hearing the item.
Legislative History
3/7/24 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
Councilmember Fife made a motion seconded by Councilmember Kalb to approve the urgency finding on item 3.1 for the following reasons:
That there is a need to take immediate action which came to the attention of the local body after the agenda was posted, and that the need to take immediate action is required to avoid a substantial adverse impact that would occur if the action were deferred to a subsequent special or regular meeting; Motion passed by 3 Ayes: Fife, Kalb, Fortunato Bas
Open Forum
Adjournment
March 12, 2024*Finance & Management Committee Meeting Agenda -
SUPPLEMENTAL
* In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken.
Americans With Disabilities Act
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