APPROVED AS TO FORM AND LEGALITY
________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
RESOLUTION APPROVING, IN ACCORDANCE WITH CITY
COUNCIL BUDGET APPROPRIATIONS AND ALLOCATIONS
AS ADOPTED BY THE FIS CAL YEAR 2023-25 BUDGET,
ONGOING COOPERATIVE PU RCHASE AGREEMENTS
EXCEEDING $250,000 FOR CITYWI DE COMMODITIES AND
SERVICES CONTRACTS AS SET FORTH IN TABLE 1 IN AN
AMOUNT NOT TO EX CEED SIX MILLIO N FIVE HUNDRED
THOUSAND DOLLARS ($6,500,000.00).
WHEREAS, the Finance Department’s Purchasing Unit is responsible for the procurement of City of Oakland commodity goods and services and seeks approval of ongoing cooperative agreements as set forth below and in Table 1; and
WHEREAS, Oakland Municipal Code (OMC ) § 2.04.080 provides that “[w]here advantageous for the City, the City Administrator may purchase supplies or services as defined in Section 2.04.010, through legal contracts of other governmental jurisdictions or public agencies that were awarded pursuant to an appropriate competitive process [...] without further contracting, solicitation, or formal bidding. Cooperative agreements are subject to City of Oakland purchasing and other applicable policies a nd requirements set forth in the City’s standard contracts and insurance requirements”; and
WHEREAS, the City Council adopted the Fiscal Year 2023-25 Budget on June 26, 2023, which included appropriations for the operations of City departments in excess of the total contract amounts for vendors listed in Table 1; and
WHEREAS, the Purchasing Unit has entered into th ree (3) cooperative agreements over $250,000 in recent years, with a total current value of One Million Dollars ($1,000,000), which the Purchasing Unit now seeks to increase the cont ract values by Five Million Five Hundred Thousand Dollars ($5,500,000) for a total not to exceed contract value of Six Million Five Hundred Thousand Dollars ($6,500,000) (as set forth in Table 1 ) to acquire supplies, parts and other commodities needed to ensure the continual operations of City departments; and
WHEREAS, the use of cooperative agreements allo ws the City to ensure services are uninterrupted, provides the City with access to co mmodities and services at lower prices, which
2 results in significant cost savings for the City, and significantly shortens the contract cycle because the competitive solicitation pro cess has been completed by anothe r governmental jurisdiction or public agency thereby saving staff time and resources; and
WHEREAS, staff seeks City Council approval pursuant to OMC § 2.04.030 of the cooperative agreements set forth in Table 1, which exceed $250,000 in value as listed in Table 1, and are ongoing; and
WHEREAS, the City Council finds that to the extent that these agreements are for services of a professional, scientific or technical nature, the services unde r the contracts are temporary in duration and shall not result in the loss of employment or salary by any person having permanent status in the competitive services; now, therefore, be it
RESOLVED: That the City Council approves and to the extent necessary awards the ongoing cooperative purchase agreements excee ding $250,000 for commodities and services set forth in Table 1, for an amount not to exceed those amounts listed in Table 1, pursuant to OMC §
2.04.030(a); and be it
FURTHER RESOLVED: That the City Administrator or their designee is authorized to increase the value of the ongoing coopera tive purchase agreements exceeding $250,000 for commodities and services as set forth in Table 1, for an amount not to exceed those amounts listed in Table 1, pursuant to OMC § 2.04.030(a); and be it
FURTHER RESOLVED: That the City Administrator or their designee is authorized to complete all required negotiations, execute the ag reements, and take any other action consistent with this Resolution and its basic purpose; and be it
FURTHER RESOLVED: That the City Administrator or their designee is authorized to approve any subsequent amendments to or extens ions of said agreement with the exception of those related to an increase in the total dollar amount of the agreement, except as otherwise specifically authorized herein.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - FIFE, GALLO, JENKINS, KALB, KAPLAN, RAMACHANDRAN, REID, AND
PRESIDENT FORTUNATO BAS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California
3340579v2/SW
3 TABLE 1: CITYWIDE ONGOING COOPERATIVE PURCHASE AGREEMENTS
VENDOR/SUPPLIER PRIOR
COUNCIL
APPROVAL
DESCRIPTION ORIGINAL
CONTRACT
AMOUNT
INCREASE
SOUGHT
TOTAL
PROPOSED
CONTRACT
VALUE
1) Blaisdell Business
Products 51090
N/A COOPP; PWA; FISCAL;
CITYWIDE:PER OMNIA
CONTRACT# R190301-
OFFICE AND SCHOOL
SUPPLIES, OFFICE
FURNITURE AND
INSTALLATION SERVICES
$250,000
$2,500,000
$2,750,000
2) 4IMPRINT INC
65071
N/A COOPP: PWA; CITYWIDE-
AWARDS, PRESENTATIONS
AND PROMOTIONAL
MATERIALS,TROPHIES-
PER GSA# GS07F-9626S
$500,000
$500,000
$1,000,000
3) Staples Business
Advantage 39468
N/A COOPP: CITYWIDE 615.00
OFFICE SUPPLIES
SOURCEWELL (FORMERLY
NJPA) CONTRACT NO.
012320-SCC
$250,000
$2,500,000
$2,750,000
TOTAL CONTRACT VALUE = $6,500,000