Approved As To Form And Legality
________________________
City Attorney’s Office
OAKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
RESOLUTION WAIVING THE COMPETITIVE MULTIPLE STEP
SOLICITATION PROCESS AND THE LOCAL/SMALL LOCAL
BUSINESS ENTERPRISE REQUIREMENTS AWARDING A
PROFESSIONAL SERVICES AGREEMENT TO CITY DATA SERVICES,
LLC IN AN AMOUNT NOT TO EXCEED $ 52,830 TO PROVIDE DATA MANAGEMENT SERVICES FROM JULY 1, 2022 THROUGH JUNE 30,
2027; AND AUTHORIZING THE CITY ADMINISTRATOR TO EXTEND
THE AGREEMENT FOR AN ADDITIONAL THREE YEARS IN AN
AMOUNT NOT TO EXCEED $ 10,140 EACH YEAR FOR A TOTAL
CONTRACT AMOUNT NOT TO EXCEED $83,250
WHEREAS, the City of Oakland passed the Sugar-Sweetened Beverage Tax (SSBT) in 2016 as part of its efforts to promote public health and providing crucial funding for essential community programs; and
WHEREAS, the SSB Community Grants are a direct result of these tax revenues, channeling resources to benefit the local community; and WHEREAS, the City recognizes the crucial role of data management in administering community programs and ensuring transparency in tax revenue allocation; and WHEREAS, City Data Services has been providing data management services since January 1, 2021 and has demonstrated expertise in managing the data system for the Sugar- Sweetened Beverage Community Grants Program, contributing to operational efficiency and regulatory compliance; and
WHEREAS, Oakland Municipal Code (“OMC”) Section 2.04.042 .B requires the City Administrator to conduct a multi -step proposal solicitation process before selecting a vendor or procuring Information Technology (“IT”) systems, software or hardware and OMC Section
2.04.042.D allows the City Council to waive the proposal solicitation requirements upon a finding by the Council that it is in the best interest of the City to do so; and
WHEREAS, the City Council may waive the City’s Local/Small Local Business Enterprise (“L/SLBE”) requirements pursuant to Part I of Oakland’s Local and Small Local Business Enterprise Program guidelines adopted by Ordinance No. 13647 C.M.S.; and
2 WHEREAS, the City Administrator recommends waiving the competitive multi-step solicitation process and the L/SLBE requirements and awarding a new three-year contract to City Data Services, LLC because it would enable the City to maintain the seamless continuation of essential services, sustaining momentum in existing programs and supporting key priorities such as housing, community safety, and economic opportunity; and WHEREAS, the City Administrator will ensure that any contracts awarded pursuant to this resolution are of a professional and temporary nature and shall not result in the loss of employment or salary by any person having permanent status in the competitive civil service; now therefore be it
RESOLVED: That the City Council hereby awards a Professional Services IT Agreement to City Data Services , LLC in an amount not to exceed $ 52,830 to provide data management services from July 1, 2022 through June 30, 2027; and be it
FURTHER RESOLVED : That the City Administrator is authorized to amend the agreement with City Data Services, LLC to extend the agreement for an additional three years in an amount not to exceed $10,140 each year for a total contract amount not to exceed $83,250 over the eight-year term; and be it
FURTHER RESOLVED: That pur suant to OMC section 2.04.042 and for the reasons stated herein and in the accompanying agenda report, the City Council finds that it is in the best interest of the City to waive the competitive multi -step selection requirements for this agreement and so waives the requirements; and be it
FURTHER RESOLVED : That pursuant to Oakland’s L/SLBE Program guidelines adopted pursuant to Ordinance No. 13647 C.M.S., the City Council hereby waives the L/SLBE Program participation requirements as necessary for the agreement described herein.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - FIFE, GALLO, JENKINS, KALB, KAPLAN, RAMACHANDRAN, REID, AND
PRESIDENT FORTUNATO BAS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California
3341408v5/ARM