1 APPROVED AS TO FORM AND
LEGALITY
Farrah Hussein
Farrah Hussein (Mar 12, 2024 11:58 PDT)
OAKLAND CITY COUNCIL
RESOLUTION NO. C.M.S.
RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO AWARD A CONTRACT TO FLEETWORKS INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, A LOCAL
BUSINESS ENTERPRISE, IN AN AMOUNT NOT -TO-EXCEED SIX HUNDRED THOUSAND DOLLARS ($600,000) PER YEAR TO PROVIDE HEAVY EQUIPMENT MAINTENANCE SERVICE AND REPAIRS FOR A THREE (3) YEAR TERM, APRIL 1, 2024 TO MARCH 31, 2027, AND AUTHORIZING TWO (2) ADDITIONAL ONE (1) YEAR AGREEMENT EXTENSIONS IN AN AMOUNT OF SIX HUNDRED THOUSAND DOLLARS ($600,000) PER YEAR FOR A TOTAL NOT-TO-EXCEED CONTRACT AMOUNT OF THREE MILLION DOLLARS ($3,000,000) FOR A TERM OF FIVE (5) YEARS .
WHEREAS, the City of Oakland (City) is responsible for maintaining its fleet of heavy equipment and Oakland Public Works, Bureau of Maintenance and Internal Services, Equipment Services Division occasionally requires the services of a third -party vendor to complete maintenance and repairs on vehicles and equipment in a timely manner; and WHEREAS, on October 11, 2023, the City issued Specification No. 24-928-00/Request for Qualifications (RFQ) 271245 to provide the Oakland Public Works, Equipment Services Division with Heavy Equipment Service and Repairs; and
WHEREAS, on November 13, 2023, the City received two bids – one (1) from a non-local business and one (1) from a local business, and based on the information provided in response to RFQ 271245, staff deemed Fleetworks Inc. to be the lowest responsible bidder; and
WHEREAS, Fleetworks Inc. is located in Oakland, and meets the requirements of Ordinance No. 13640 C.M.S. and No. 13647 C.M.S., which require a minimum 50-percent (50%) Local Business Enterprise/Small Local Business Enterprise (LSLBE) participation for all purchases of commodities, goods, and associated services for contr acts valued at or over fifty thousand dollars ($50,000); and
WHEREAS, failure to award this contract would create a repair backlog of equipment that is out of service and could possibly leave first responders and other crucial personnel without tools to complete essential City services; and
2 WHEREAS, all proposed contract expenditure allocations shall be expensed to the Oakland Public Works, Bureau of Maintenance and Internal Services, Equipment Services Fund (4100) Project (1000010) Equipment Services Administration Organization (30541), and
WHEREAS, the City lacks the specialized personnel to perform all necessary work , and the performance of this contract is in the public interest because of the economy or better performance, and this contract is of a professional, scientific or technical nature; and
WHEREAS, the City Council finds and determines that the performance of this contract shall not result in the loss of employment or salary by any person having permanent status in the competitive service; now, therefore, be it
RESOLVED: The City Administrator is hereby authorized to award a contract to Fleetworks Inc., the lowest responsive and responsible bidder, a local business enterprise, in an amount not-to-exceed six hundred thousand dollars ($600,000) per contract year for a three (3) year term; and be it
FURTHER RESOLVED: The City Administrator may elect to extend administratively all or part of this contract for an additional two, one-year periods, with terms and conditions remaining the same in an amount not-to-exceed six hundred thousand dollars, ($600,000) per year for a total not-to-exceed contract amount of three million dollars ($3,000,000) for a term of five (5) years; and be it
FURTHER RESOLVED: There is no minimum commitment to this contract and funds will not be committed beforehand unless funding is identified; the contractor will have the right to accept or reject any proposed contract extension; and be it
FURTHER RESOLVED: That the Council finds that the project is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) (No significant effect on the environment) and 15268 (ministerial projects);
3 FURTHER RESOLVED: That the City Council hereby rejects all other bids submitted in response to Specification No. 24-928-00/RFQ for Heavy Equipment Service and Repairs; and be it
FURTHER RESOLVED: That the contract shall be reviewed and approved by the City Attorney for form and legality prior to execution and placed on file in the Office of the City Clerk.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - FIFE, GALLO, JENKINS, KALB, KAPLAN, RAMACHANDRAN, REID,
AND PRESIDENT FORTUNATO BAS
NOES
ABSENT
ABSTENTION
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California