Finance and Management Committee May 28, 2024
AGENDA REPORTTO: Jestin D. Johnson FROM: Erin Roseman City Administrator Director of Finance SUBJECT:Amending The FY 2023-24 Master Fee Schedule (MFS) DATE:May 11, 2023City Administrator Approval Date: RECOMMENDATION Staff Recommends That The City Council Conduct A Public Hearing And Upon Conclusion Adopt An Ordinance Amending Ordinance No. 13747 C.M.S. (Which Adopted The Fiscal Year 2023-24 Master Fee Schedule), As Amended, To Establish, Modify And Delete Fees And Penalties Assessed By The City Of Oakland For Fiscal Year 2024-2025. EXECUTIVE SUMMARY The proposed Fiscal Year (FY) 2024-25 Master Fee Schedule (MFS) documents the fees and charges imposed by the City of Oakland. The fees proposed in this document are assumed in the revenue estimates contained in the FY 2024-25 Proposed Midcycle Budget. During the budget development process, all fee programs were reviewed to ensure that the amounts being assessed would remain comparable in the market where appropriate, maintain current levels of cost recovery, and would not be cost prohibitive. A detailed explanation of department fees is found in the Department Narratives and presented in Attachment A, attached hereto. BACKGROUND / LEGISLATIVE HISTORY The proposed Ordinance shows proposed changes to the FY 2023-24 MFS for the departments listed in Table 1.
Jestin Johnson (May 16, 2024 21:02 PDT)
May 16, 2024
Jestin D. Johnson, City AdministratorSubject: Amending The FY 2023-24 Master Fee Schedule (MFS) Date: May 11, 2023Page 2 Finance and Management Committee May 28, 2024
Table 1City Departments City AttorneyCity Clerk Finance DepartmentPolice Department (OPD)Fire Department (OFD)Parks, Recreation & Youth DevelopmentPublic Works (OPW)Economic & Workforce DevelopmentHousing & Community DevelopmentPlanning & Building (PBD)Information Technology (ITD)Transportation (OakDOT) Special EventsWorkplace Employment StandardsANALYSIS AND POLICY ALTERNATIVES The proposed Ordinance amends the Revised FY 2023-24 MFS, and includes: 1) A 3% increase to most fees that are based on City staff time and tied to civilian MOU’s 2) New fees and deleted fees 3) Fee increases The fee amendments proposed by the departments are detailed in Exhibit A of the Ordinance. Additions to the departments’ MFS Ordinance sheets are indicated by underscoring (fees), and deletions are indicated with a strike through (fees). FISCAL IMPACT The revenues anticipated from fees are assumed in the FY 2024-25 Proposed Midcycle Budget, and any modifications to the fee proposal may impact budget balancing. Anticipated revenues will help offset costs to provide services for which the fees are assessed, with no net gain to the City’s overall budget. PUBLIC OUTREACH / INTEREST This item requires a Public Hearing, with newspaper notification of said hearing, allowing for public comment at that time.
Jestin D. Johnson, City AdministratorSubject: Amending The FY 2023-24 Master Fee Schedule (MFS) Date: May 11, 2023Page 3 Finance and Management Committee May 28, 2024
COORDINATION This report was prepared in coordination with the Budget Bureau of the Finance Department, the City Administrator’s Office, The City Attorney’s Office, and other City departments. SUSTAINABLE OPPORTUNITIESEconomic: Revenues generated from the fees listed in the MFS are essential to fund City services. Environmental: There are no direct environmental impacts associated with the City Council action requested in this report. Race and Equity: Generally, the update to the Master Fee Schedule (MFS) is a reflection of increased costs to reflect cost recovery exclusive of an adjustment to address racial equity impacts. By design of cost recovery, an equity adjustment would be excluded from the calculation. However, to the extent staff resources allow, it would be ideal to perform an equity impact analysis of the entire fee schedule to better understand the impacts of these fees in equity areas of the city and the communities that live there. The Finance Department is charged with the general maintenance of the Master Fee Schedule. This includes reviewing requests to modify the document and reflecting the cost of services in preparation of transmittals to the Council for recommended changes to fees. While there is currently no overarching equity analysis, staff are encouraged to include race and equity justifications in departmental fee change requests. With an equity impact analysis of the entire fee schedule, there may be fees that departmental staff will recommend not increasing, based in part on equity considerations.
Jestin D. Johnson, City AdministratorSubject: Amending The FY 2023-24 Master Fee Schedule (MFS) Date: May 11, 2023Page 4 Finance and Management Committee May 28, 2024
ACTION REQUESTED OF THE CITY COUNCIL Staff Recommends That The City Council Conduct A Public Hearing And Upon Conclusion Adopt An Ordinance Amending Ordinance No. 13747 C.M.S. (Which Adopted The Fiscal Year 2023-24 Master Fee Schedule), As Amended, To Establish, Modify And Delete Fees And Penalties Assessed By The City Of Oakland For Fiscal Year 2024-2025. For questions regarding this report, please contact Finance Department Revenue Management Bureau, Jose Segura, Principal Budget and Management Analyst, at [email protected] (510) 238-2972. Respectfully submitted, ERIN ROSEMAN Director of Finance, Finance Department Reviewed by: Sherry M. Jackson, Revenue & Tax Administrator Prepared by: Jose Segura, Principal Budget and Management Analyst Chuck Maurer, Principal Revenue Analyst Jonathan Lau, Business Analyst Revenue Management Bureau Jestin D. Johnson, City AdministratorSubject: Amending The FY 2023-24 Master Fee Schedule (MFS) Date: May 11, 2023Page 5 Finance and Management Committee May 28, 2024
Attachments (1): Department Director Memos A-1: Animal Services A-2: City Attorney A-3: City Clerk A-4: Finance Department A-5: Police Department (OPD) A-6: Fire Department (OFD) A-7: Oakland Public Library A-8: Parks and Recreation and Youth Development (OPYRD) A-9: Human Services A-10: Public Works (OPW) A-11: Economic Workforce Development A-12: Housing and Community Development (HCD) A-13: Planning and Building (PBD) A-14: Information Technology (ITD) A-15: Department of Transportation (DOT) A-16: Public Ethics A-17: Workplace Employment Standards