Finance & Management Committee
July 23, 2024
AGENDA REPORT
TO: Jestin D. Johnson FROM: Monica Elise Davis
City Administrator Deputy City Administrator
SUBJECT: SUPPLEMENTAL – Report On Status
Of Implementing Policy Directives
DATE: July 17, 2024
City Administrator Approval Date:
RECOMMENDATION
Staff Recommends That City Council Receive An Informational Report From The City Administrator On The Status Of Implementing Policy Directives Passed By The City Council
REASON FOR SUPPLEMENTAL
During the June 11, 2024 Finance & Management Committee presentation related the status updates for the Policy Directives, there was a request for additional updates on several items.
This report provides relevant updates:
Attachment A: FY 2021-23 Policy Directives
# FY 2021-23
Policy Directive
Subject
6/11/24
FMC
Status
7/24 Status Detail
15 Crime
Prevention
Through
Environmental
Design (CPTED)
Completed The Neighborhood Services Division Staff continue to conduct CPTED studies at locations identified as priority and OakDOT is utilizing the Violence Prevention Traffic Fund to support CPTED Projects in priority NEST
locations including International Blvd, East 15th Street, and in Downtown's entertainment district after a series of shootings in 2022. CPTED analysis continues on a
regular basis and included traffic calming measures
occurred at E 15th St between 15th Ave and 23rd Ave
where human trafficking occurs. **See map below this
table.
19 Support Small
Businesses with
Re-opening –
façade and
tenant
improvement
Completed 107 businesses were awarded FTIP grants of $25K, staff are processing the first 20 grants and awaiting council approval of a grant to a third-party grants administrator to assist with processing grants for the remaining
awardees.
This item will be heard at City Council on
7/16.
Jestin Johnson (Jul 18, 2024 14:04 PDT)
Jul 18, 2024
Jestin D. Johnson, City Administrator
Subject: SUPPLEMENTAL – Report On Status Of Implementing Policy Directives Date: July 17, 2024 Page 2
Finance & Management Committee
July 23, 2024
# FY 2021-23
Policy Directive
Subject
6/11/24
FMC
Status
7/24 Status Detail
24* Lead Abatement
and Other
Programs to
Promote Healthy
Homes
In progress RFP closed at the end May for a menu of program recommendations focusing on breadth and depth;
anchoring in impact analysis lead paint analysis. The
consultant is expected to be determined in August 2024. 28 City Hall East Completed Heard by City Council on 12/6/22. Community outreach with partners in the area yielded a mild response to the idea. This project is administratively canceled due to
budgetary constraints.
*These item was updated since the last status provided to Council in June 2023.
**The red dots on this map reflect where CPTED Analysis was conducted from September 2023-July 2024.
This section is intentionally left blank.
Jestin D. Johnson, City Administrator
Subject: SUPPLEMENTAL – Report On Status Of Implementing Policy Directives Date: July 17, 2024 Page 3
Finance & Management Committee
July 23, 2024
Attachment B: FY 2022-23 Policy Directives
This section is intentionally left blank.
# FY 2022-23
Policy
Directive
Subject
6/11/24 FMC
Status
7/24 Status Detail
10 Housing for
Homeless
LGBTQ
Youth
(Kaplan)
Completed HCD in its 2022 Homekey Round 3 City RFP created a preference for TAY housing proposals, setting aside
25% of available funding for projects that serve TAY
homeless youth. The four top scoring proposals then
applied to the Homekey Round 3 NOFA. Three of the
proposals were awarded Homekey funding totaling 191
units. Of these 191 units, 26 (14%) are dedicated to
TAY.
Oakland HCD created the Rapid Response Homeless
Housing (R2H2) program in fall 2023, a local version of Homekey that allows for improved vetting of projects. In November 2023, HCD released the R2H2 and
Homekey Round 4 City RFP with applications due in
February 2024. Nineteen applications were received
and initial reviews have taken place. There are currently eight active pipeline projects totaling 435 units, of which 61 (14%) are dedicated to TAY. The remaining eleven
proposed projects remain in the City's pipeline and are continuing to be reviewed for future viability.
17* Independent
Audit of
Police
Department
In Progress The Office of the Inspector General (OIG) is focused on its Charter-mandated tasks and assumption of oversight
of Oakland Police Department (OPD) negotiated
settlement agreement (NSA) compliance as part of the
NSA sustainability process ordered by the Federal
Court.
Jestin D. Johnson, City Administrator
Subject: SUPPLEMENTAL – Report On Status Of Implementing Policy Directives Date: July 17, 2024 Page 4
Finance & Management Committee
July 23, 2024
Attachment C: FY 2023-25 Policy Directives
# FY 2023-25
Policy
Directive
Subject
6/11/24
FMC
Status
7/24 Status Detail
6* New civilian
investigative
classification
for a Police
Services
Technician
In Progress OPD is collaborating with the HRM team to establish the civilian investigator position. HRM is preparing to engage with OPD Subject Matter Experts to define the duties and responsibilities associated with this role. The position will be assigned to the Criminal Investigation Division and
Traffic Division. HRM is in process of providing an initial draft to OPD for their input.
9* Vacancy
Strikeforce
Update
Completed Director M. Hao provided following update at 3/12/24 FMC meeting, comparing the October 1, 2023 data with the
Position Control Report run as of 2.21.24:
o The Department of Housing and Community
Development’s vacancy rate dropped from 27.71% to
24.10%.
# FY 2022-23
Policy
Directive
Subject
6/11/24 FMC
Status
7/24 Status Detail
18* Police
Department
Calls for
Service
Diverted
Completed Transfer of vehicle enforcement functions from OPD to Oakland Department of Transportation (DOT) was
completed in February 2023. OPD and Oakland Fire
Department (OFD) working to increase call
volume/types appropriate for transfer to MACRO. OPD
reviewing other call types for possible alternative
response (e.g., to OPD civilians, to other departments, or to let the public know the City won't be responding to those matters). A resolution was approved in March
2024 to appropriate funds to improve abandoned auto
towing and clearing the public right of way of the blight and hazard of abandoned vehicles. An informational
report related to the abandoned auto program status
was provided at the
March 19, 2024 City Council
Meeting. A n informational report related to MACRO was
provided at the March 26, 2024 Public Safety
Committee.
23 Analyze
Options for
Internal
Affairs to
CPRA
Completed The Commission (via CPRA) has contracted with a consulting team to evaluate the measures and
resources needed to transition the investigative
responsibilities of IAD to CPRA, and to begin facilitating the transition to the extent practicable based on CPRA's budget. The consultants will be introducing themselves
at the June 25th Police Commission.
Jestin D. Johnson, City Administrator
Subject: SUPPLEMENTAL – Report On Status Of Implementing Policy Directives Date: July 17, 2024 Page 5
Finance & Management Committee
July 23, 2024
# FY 2023-25
Policy
Directive
Subject
6/11/24
FMC
Status
7/24 Status Detail
o The Planning & Building Department’s vacancy
rate dropped from 26.70% to 23.79%.
o The Public Works Department’s vacancy rate
dropped from 19.62% to 17.95%.
o The Department of Transportation’s vacancy rate
dropped from 28.54% to 22.70%.
o The Citywide vacancy rate dropped from 18.42% to
17.88%.
HRM continues to work with departments and their
community partners to market Oakland jobs. HRM is
completed its first "Career & Resource Expo" on 3/22/24.
However, there is a current administrative memo in place related to freezing new hiring to control expenditures. 10* Study of
Salaries and
Compensation
In Progress The RFP was published vendors responded. This project is administratively canceled due to budgetary constraints. 12* Revenue
generation,
including an
economic
development
strategy to
grow the tax
base
In Progress EWDD 5 year Economic Development Action Plan will be delivered by December 2024; an initial report to CED was scheduled for 3/12/24 but was rescheduled and will be
presented on 9/24/24.
Jestin D. Johnson, City Administrator
Subject: SUPPLEMENTAL – Report On Status Of Implementing Policy Directives Date: July 17, 2024 Page 6
Finance & Management Committee
July 23, 2024
ACTION REQUESTED OF THE CITY COUNCIL
Staff Recommends That The City Council Receive An Informational Report From The City Administrator On The Status Of Implementing Policy Directives Passed By The City Council.
For questions regarding this report, please contact Monica Elise Davis at [email protected].
Respectfully submitted,
JESTIN D. JOHNSON
City Administrator
Prepared by:
Monica Elise Davis
Deputy City Administrator
Jestin Johnson (Jul 18, 2024 14:04 PDT)