Public Safety Committee
May 14, 2024
AGENDA REPORT
TO: Jestin D. Johnson FROM: Damon Covington
City Administrator Fire Chief
SUBJECT: Alameda County Fire Department
Emergency Response Agreement
DATE: April 15, 2024
City Administrator Approval Date:
RECOMMENDATION
Staff Recommends The City Council Adopt A Resolution Authorizing The City Administrator To Enter Into A Five-Year Contract With The Alameda County Fire Department For The Oakland Fire Department To Provide Fire Response Services Within The City Of Emeryville For The Time Period Of July 1, 2024 Through June 30, 2029, In The Amount Of Fifty-Seven Thousand One Hundred And Twenty-Eight Dollars ($57,128) For The First Year, And In A Projected Amount Of Sixty Four Thousand Two Hundred And Ninety-Eight Dollars ($64,298) By The Fifth Year, With Two One-Year Options To Extend The Agreement At The Service Cost.
EXECUTIVE SUMMARY
In 2023, the Alameda County Fire Department (ACFD) requested to continue to receive ongoing fire response and emergency services provided by Oakland Fire Department (OFD) to the City of Emeryville. By entering into a new agreement with ACFD, the OFD will augment the emergency response services to the City of Emeryville, thereby, improving public safety to its residents (near the City of Oakland), and additionally, providing revenues to the City of Oakland.
The City of Emeryville needs additional emergency response services. The Alameda County Fire Department (ACFD) oversees and governs emergency operations for the City of Emeryville. Although Emeryville is largely self-sufficient in responding to emergencies for incidents and/or for medical occurrences within its jurisdiction, operationally, ACFD sought out assistance for additional services from a neighboring city to assist with fire emergency response services in Emeryville.
BACKGROUND / LEGISLATIVE HISTORY
In 2011, the City of Emeryville conducted an operational review of its fire service operations and fire dispatch, focusing on the City of Oakland's ability to help provide fire protection, mitigation, and emergency response needs for the sistering city and its residents. Upon completion of the review, it was determined by the city and residents, that the City of Emeryville had an Jestin Johnson (May 2, 2024 06:39 PDT)
May 2, 2024
Jestin D. Johnson, City Administrator
Subject: Alameda County Fire Department Emergency Response Agreement Date: April 15, 2024 2
Public Safety Committee
May 14, 2024
insufficient quantity of on-duty firefighters and command staff to effectively deploy emergency services within the City and needed additional fire dispatch and support services.
As a result of this finding, through the Alameda County Fire Department, the City of Oakland responded to the Request for Proposal issued by the Alameda County Fire Department and subsequently, was awarded a fire response services contract through Resolution 83823 C.M.S, dated April 30, 2012, for said services.
The City of Oakland has continued to provide emergency response services to the City of Emeryville through ongoing agreements that benefited Emeryville and Oakland. The existing contract, authorized via Council Resolution 89298 C.M.S., will expire on June 30, 2024.
The Alameda County Fire Department is requesting that OFD continue with emergency response services through June 30, 2029, and, as in previous years, has proposed that OFD consider the option of extending services up to two (2) successive one-year terms, if agreed to by both parties.
ANALYSIS AND POLICY ALTERNATIVES
The City of Oakland has been under contractual obligation with the Alameda County Fire Department since 2012 to provide emergency response services to Emeryville. Under those services, the Oakland Fire Department is fully committed to emergency response services and assisted in facilitating and mitigating the effects of incidents and emergencies in the City of Emeryville. Adoption of this proposed resolution aligns with two of the citywide priorities:
holistic community safety and responsive, transparent government.
Alameda County Fire Department has requested to renew the contract with the City of Oakland to continue with said services on an as needed basis to sustain public safety to the city of Emeryville and its residents.
In this effort, should OFD continue to provide services to the City of Emeryville and its residents, OFD personnel will ensure they are equipped to provide Basic Life Support (BLS), Advanced Life Support (ALS), and otherwise ensure that members of the public receive the best emergency services to prolong and sustain well-being.
OFD intends to provide fire emergency response services within the City of Emeryville from July 1, 2024, through June 30, 2029.
Approval of this new contract will ensure that Oakland Fire Department can continue delivering fire response services for Alameda County Fire Department to ensure the City of Emeryville meets the public safety needs required for the city and the residents of Emeryville. Both parties have agreed to terms and stipulations to continue implementing the fire response services contract.
The City of Oakland currently provides emergency services to neighboring cities by deploying resources to confirmed structure fires and other emergencies requiring mutual aid under emergency situations. This is an opportunity for the City of Oakland to receive Jestin D. Johnson, City Administrator
Subject: Alameda County Fire Department Emergency Response Agreement Date: April 15, 2024 3
Public Safety Committee
May 14, 2024
reimbursement for current services. It should be noted that the City of Oakland’s public safety services will not be adversely impacted by the implementation of this contract.
In contrast, if the contract is not authorized, the City of Emeryville will be unable to provide fire emergency response services to protect the city, property, and residents.
FISCAL IMPACT
The agreement for emergency response services within the City of Emeryville provides for four (4) quarterly payments annually in Fiscal Years 2024-2029 for a five-year period estimated at One Million Two Hundred Thirteen Thousand Two Hundred Dollars ($1,213,200.00). The current MOU with Local 55 ends in 2026. The proposed estimated payments total for FY 24-25 and FY 25-26 in the chart below reflect increases in salaries and benefits over the term of the contract, in accordance with the existing Memorandum of Understanding with IAFF Local 55.
ACFD will pay the City of Oakland quarterly within 30 days of receipt of the quarterly invoice as follows:
Contract Costing for FY 2024-26
FIRE SERVICES FY 2024-25 FY 2025-26
Quarter Service Period Amount Amount
1 07/01 - 09/30 $57,128 $58,842
2 10/01 - 12/31 $57,128 $58,842
3 01/01 - 03/31 $57,128 $58,842
4 04/01 - 06/30 $57,128 $58,842
Annual Total $228,512 $235,368
FY 2024-26 Total $463,880
Jestin D. Johnson, City Administrator
Subject: Alameda County Fire Department Emergency Response Agreement Date: April 15, 2024 4
Public Safety Committee
May 14, 2024
The following chart reflects the estimated totals for FY 26-29:
FIRE SERVICES FY 2024-
25 FY 2025-
26 FY 2026-
27 FY 2027-
28 FY 2028-29
Quarte
r
Service
Period Amount Amount Amount Amount Amount
1 07/01 - 09/30 $57,128 $58,842 $60,607 $62,425 $64,298 2 10/01 - 12/31 $57,128 $58,842 $60,607 $62,425 $64,298 3 01/01 - 03/31 $57,128 $58,842 $60,607 $62,425 $64,298 4 04/01 - 06/30 $57,128 $58,842 $60,607 $62,425 $64,298
Annual
Total $228,512 $235,368 $242,428 $249,700 $257,192
FY 2024-29 Total $1,213,200
The contract revenues will be allocated to the General-Purpose Fund (1010), Emergency Suppression Org (20411), Miscellaneous Service Charges Account (45729), and Fire Suppression/Field Operations Program (PS17).
PUBLIC OUTREACH / INTEREST
No public outreach is required for the adoption of this proposed resolution.
The public benefits from strong partnerships across civic jurisdictions. Oakland and Alameda County Fire enjoy a mutually beneficial partnership reflected during incidents where mutual aid is required. The two agencies often participate jointly in Urban Search and Rescue efforts and California Office of Emergency Services deployments to support mitigating and suppressing wildfires across California and the western United States.
COORDINATION
The Oakland City Attorney’s Office and the City’s Budget Bureau participated in the preparation of the agreement, agenda report, and resolution.
SUSTAINABLE OPPORTUNITIES
Economic: The new revenue generated by the adoption of the proposed resolution is an economic benefit to the City.
Jestin D. Johnson, City Administrator
Subject: Alameda County Fire Department Emergency Response Agreement Date: April 15, 2024 5
Public Safety Committee
May 14, 2024
Environmental: The adoption of the proposed resolution presents no environmental impacts.
Race and Social Equity: There are no significant race and equity considerations related to the adoption of this proposed resolution.
ACTION REQUESTED OF THE CITY COUNCIL
Staff Recommends The City Council Adopt A Resolution Authorizing The City Administrator To Enter Into A Five-Year Contract With The Alameda County Fire Department For The Oakland Fire Department To Provide Fire Response Services Within The City Of Emeryville For The Time Period Of July 1, 2024 Through June 30, 2029, In The Amount Of Fifty-Seven Thousand One Hundred And Twenty-Eight Dollars ($57,128) For The First Year, And In A Projected Amount Of Sixty Four Thousand Two Hundred And Ninety-Eight Dollars ($64,298) By The Fifth Year, With Two One-Year Options To Extend The Agreement At The Service Cost.
For any questions, please reach out to Michael Hunt, Assistant to the Director, Oakland Fire at 510.238.6353
Respectfully submitted,
Damon Covington
Fire Chief
Prepared by:
Michael Hunt
Chief of Staff, Oakland Fire Department