ANIMAL SERVICES
DIRECTOR NARRATIVE
FY 2024-25 MASTER FEE SCHEDULE
ATTACHMENT A: A-1
TO: Jestin Johnson FROM: Ann Dunn Interim City AdministratorDirector, Department of Oakland Animal Services SUBJECT: FY 2024-25 Master Fee Schedule DATE:March 26, 2024 __________________________RECOMMENDATIONOakland Animal Services requests that no changes be made to the Master Fee Schedule (“MFS”) for Fiscal Year 2024-2025. EXECUTIVE SUMMARY On February 7, 2023, the City Council approved a cost-of-living adjustment (“COLA”) to increase OAS’s existing relevant fees by 5% to fully cover the cost of providing services. Because the overwhelming majority of OAS clients are low-income and Black, Indigenous and people of color, and a further fee increase would present a hardship for these clients, and an obstacle to families redeeming their lost animals, OAS requests that no changes be made to the Master Fee Schedule (“MFS”) for Fiscal Year 2024-2025. RACE AND EQUITY ANALYSIS Residents from zip codes identified in the 2018 Oakland Equity Indicators Report that are more than 60% BIPOC make up 89% of owner surrenders; 90% of requests for veterinary services for owned animals; 85% of people looking for their lost animals; and, 62% of adopters. Residents from zip codes 94603 and 94621, in deep East Oakland, make up 38% of owner surrenders; 37% of requests for veterinary services for owned animals; 28% of people redeeming their lost animals; and 6% of adopters. Because existing fees were increased by 5% to cover COLA on February 7, 2023, OAS requests that no additional increases occur so as not to create an unfair burden to our mostly low-income clients. ________________________________ Ann Dunn Director, Oakland Animal Services
CITY ATTORNEY
DIRECTOR NARRATIVE
FY 2024-25 MASTER FEE SCHEDULE
ATTACHMENT A: A-2
INTER OFFICE MEMORANDUM
TO: Jestin Johnson FROM: Barbara J. Parker
City Administrator City Attorney
SUBJECT: City Attorney Master Fee Schedule DATE: March 22, 2024 FY 2024-2025
________________
The Office of the City Attorney (“OCA”) is not revenue generating. OCA utilizes the rates in the master fee sche dule to calcu late the Office’s staff costs for various matters, including, 1) when the City prevails in a litigation as plaintiff or secures a judgment in the City ’s favor as a defendant, the City sometimes is entitled to reim bursement of attorneys’ fees and cos ts pursuant to a statute, court order or the terms of a contract , or 2) to calculate the OCA’s costs for bond issuances. For example, when OCA defends the City in lit igation regarding a project approval, Planning Code section 17.130.060 r equires that the applicant reimburse the City for attorneys ’ fees, including fees for in-house attorney time defending the City’s land use decisions.
To calculate t he proposed FY 2024-2025 fees we added the three percent ( 3%) Cost of Living Adjustment (“COLA”) authorized by the City Council. OCA is not requesting any additional fee revisions at this time.
Race & Equity Impact
The proposed fees have no discernable equity impact.
For questions, please contact Dara A. Wiseman, Legal Administrative Services Manager at (510) 238-3827.
BARBARA J. PARKER
City Attorney
Attachments (1)
Office of the City Attorney FY 2024-2025 MFS Ordinance Update
CITY CLERK
DIRECTOR NARRATIVE
FY 2024-25 MASTER FEE SCHEDULE
ATTACHMENT A: A-3
INTER OFFICE MEMORANDUM
TO: Jestin Johnson FROM: Britney Davis
City Administrator Acting City Clerk
SUBJECT: FY2024-25 Master Fee Schedule DATE: March 22, 2024
________________
The Office of the City Clerk is submitting the department’s Master Fee Schedule for FY2024-25 to adjust for the 3% COLA.
KTOP Stage Rental
This memo outlines the rationale behind the revised fee schedule for the City of Oakland's KTOP Stage Rental. Our analysis has benchmarked KTOP Stage against leading competitors, such as Goal Line (Pleasanton), Mama Dog (Oakland), and Stage One Creative Spaces (San Jose). This comparison focuses on pricing, facilities, services, and establishes KTOP as a top contender in the market. Despite our superior offerings, our pricing has remained unchanged since 2018, not reflecting the CPI increases or enhancements to our facilities and services over this period.
The proposed adjustment to our fee schedule, is grounded in two key considerations. Firstly, the Consumer Price Index (CPI) has risen significantly since 2018, indicating an increase in the general price level of goods and services. Secondly, KTOP is committed to achieving full cost recovery to maintain and enhance our facilities and services. This adjustment ensures our pricing reflects the actual value offered to our clients, aligning with our commitment to provide exceptional service while remaining financially responsible. We believe that even with this adjustment, KTOP remains the premier choice for production needs, offering unparalleled service and facilities at competitive prices.
Race and Equity Impact
There are no direct race or equity impacts with these fee increases.
Film Related Fees
The Film related fees currently showing under KTOP are not a fee under KTOP’s purview.
Discussions among the departments have concluded the following:
• Film Fees #1 and #2 belong to OPYRD.
• Film Fees #3 to #9 belong to EWD.
To: Jestin Johnson, City Administrator
Subject: FY 2024-25 Master Fee Schedule
Date: March 22, 2024 Page 2
We appreciate your understanding and continued support as we make these changes. Our team is available to discuss any concerns or questions regarding this adjustment.
/s/
Britney Davis
Acting City Clerk
Office of the City Clerk
For questions, please contact Evelyn Parodi, Management Assistant, at (510) 238-7979.
Attachments
Master Fee Schedule
FINANCE DEPARTMENT
DIRECTOR NARRATIVE
FY 2024-25 MASTER FEE SCHEDULE
ATTACHMENT A: A-4
TO:Jestin D. Johnson City AdministratorFROM:Erin RosemanDirector of FinanceSUBJECT:FY 2024-25 Master Fee ScheduleDATE:April 29, 2024 Proposed Updates: RECOMMENDATIONThe Finance Department recommends the City Council approve, the unchanged andproposed changes to the FY2024-25 Master Fee Schedule (“MFS”). This proposal includes, affirmation of existing fees, the addition of fees to help recover the reasonable cost ofproviding services, as well as the removal of fees that are obsolete.EXECUTIVE SUMMARYThe Finance Department has analyzed its fees and proposes to revise fees for the FY2024-25 MFS update. The Finance Department identified the need to increase fees due to cost increases associated with providing services consistent with cost-of-living adjustments (“COLA”) and the increased cost of employee benefits.ANALYSISThe Finance Department reviewed its fees to determine at what level the fees would be full cost recovery. The proposed fees or charges within the MFS for FY2024-25 are no more than necessary to cover the reasonable costs of the activity or service being provided. The changes in fees are intended to meet the requirements of Proposition 26.FINDINGSThe Finance Department identified the following fees to be included in the Master Fee Schedule to close the gap towards full cost recovery:Increased FeesCollection Fee for delinquent accounts– Accounts with balance of $315.00 or more – increase from $315.00 to $324.00.Business License Verification Fee–from $42.00 to $43.00.New Business Registration– from $99.00 to $100.00 per new established business.Duplicate Release of Lien– from $170.00 to $175.00 per lien.
FY 2024-25 Master Fee Schedule Proposed UpdatesDate: 4/29/2024Parking Promissory Note Maintenance Fee per Non-Indigent—from $100.00 per note to $103.00 per note. Administrative Service Charge, Release of Lien– from $170.00 to $175.00 per lien.Administrative Service Charge, Collection by Special Tax Roll – from $170.00 to $175.00 per lien.Notice of Violation Fee– Non-Procurement of Business Certificate– from $162.00 to $166.00 per issuance.Citywide Lien Administrative Fee– from $170.00 to $175.00 per lien.Demand Letter / Research & Processing Fee– from $170.00 to $175.00 per request.Administrative Fee for Promissory Notes– from $135.00 to $139.00 per note.Financial Reports (Retirement) Oakland Police & Fire Retirement System – from $5.51 to $5.67 per report Financial Reports (Retirement) Oakland Municipal Employees Retirement System – from $5.51 to $5.67 per report Standard Court Services (Other Courts, Bay Area Counties)—from $45.00 per job to $50.00 per job. New FeesCredit Card Convenience Fee– at costACH Check Fee– at costThe Finance Department identified the following fees as obsolete, to be removed from the MasterFee Schedule:Access Fee for Warrants in Private Storage – $5.00 eachAutomated Teller Machine (ATM) Encroachment Fee– $1,000.00 per yearFISCAL IMPACTThe fiscal impact of the proposed increase in revenue is expected to offset the cost of providing these services, therefore no fiscal impact is anticipated. RACE & EQUITY IMPACTRace and Equity impacts are unknown at this time. The proposed fee increases are intended to meet the requirements of Proposition 26. Respectfully submitted,Erin Roseman Director of Finance
POLICE DEPARTMENT (OPD)
DIRECTOR NARRATIVE
FY 2024-25 MASTER FEE SCHEDULE
ATTACHMENT A: A-5
FIRE DEPARTMENT (OFD)
DIRECTOR NARRATIVE
FY 2024-25 MASTER FEE SCHEDULE
ATTACHMENT A: A-6
INTER OFFICE MEMORANDUM
TO: Jestin Johnson FROM: Damon Covington
City Administrator Fire Chief
SUBJECT: FY 2024-25 Master Fee Schedule DATE: March 20, 2024 (MFS)
________________
SUMMARY
The Oakland Fire Department (OFD) proposed a 3% Cost of Living Adjustment (COLA) increase to all relevant fees as authorized by the City Council.
Under the Collections, OFD is proposing an increase to be consistent and aligned with the Finance Department collections fee.
Under the Fire Service Impact Fees, OFD is proposing to change the Records Management Fee and Technology Enhancement Fee to be aligned with the Planning & Building Department Records Management & Technology Enhancement Fee.
FISCAL IMPACT
The 3% increase on all relevant fees is to reflect the Cost of Living Adjustment for the respective union’s agreement for the fee to be cost recovered.
There will be an increase in revenue for some of the fees being adjusted.
RACE AND EQUITY IMPACT
There are no racial or equity impacts caused by the proposed changes.
Respectfully,
______________________________
Damon Covington
Fire Chief
For questions, please contact Jack Schmidt, Management Assistant, at 510-238-6820.
OAKLAND PUBLIC LIBRARY
DIRECTOR NARRATIVE
FY 2024-25 MASTER FEE SCHEDULE
ATTACHMENT A: A-7
INTER OFFICE MEMORANDUM
TO: Jestin Johnson FROM: Jamie Turbak
City Administrator Library Director
SUBJECT: OPL FY 2024-2025 MFS 3% COLA
exemption
DATE: March 22, 2024
PURPOSE
The Oakland Public Library seeks authorization to exclude the impact of the 3% increase on its fees due to COLA, and requests that no changes be made to OPL’s approved FY 2024-2025 Master Fee Schedule (MFS).
JUSTIFICATION
OPL’s fees consist of service and use fees related to printing, faxing, scanning, overdue fees for tools and laptops, and the use of images and audio from the African American Museum Library (AAMLO) for publications and advertisements. The replacement fees for books, tools and other materials are already set at actual cost.
The only fee that would be impacted by COLA is the rental of the AAMLO gallery, which includes an element of staff time. There has been no revenue generated from the AAMLO meeting room over the past three years, with a total of just $1,100 collec ted over the last five years.
EQUITY IMPACT
The American Library Association in its Library Bill of Rights cautions that libraries who charge fees for their meeting rooms “may abridge or deny access for some community members,” and given disproportionate impacts to library borrowers in zip c odes most impacted by factors in the Oakland Equity Indicators report. There is no negative equity impact as a result of leaving this fee unchanged.
___
___________________________
Jamie Turbak
Library Director
A
ttachments:
O
PL FY 2024-2025 Master Fee Schedule
PARKS AND RECREATION AND
YOUTH DEVELOPMENT
DIRECTOR NARRATIVE
FY 2024-25 MASTER FEE SCHEDULE
ATTACHMENT A: A-8
TO: Jestin D. Johnson FROM: Fred Kelley City Administrator OPRYD Director SUBJECT: FY 2024-2025 OPRYD DATE: May 3, 2024 Master Fee Schedule Proposal ________________ The Oakland Parks, Recreation & Youth Development (OPRYD) Department is advancing a proposal to revise the Master Fee Schedule. The aim is to enrich accessibility to recreational services for both Oakland residents and visitors and fortify revenue streams vital for supporting and maintaining city facilities. The proposed amendments, cataloged within Section J of the Master Fee Schedule, include Cost-of-Living Adjustment (COLA) for fees associated with increased labor cost for programs and services in OPRYD. The proposed amendments also provide greater flexibility in addressing costs for low-income residents at the East Oakland Sports Center (EOSC), Camps, and Classes/Programs/Special Events sections. In addition, OPRYD has introduced a new fee to offer rental equipment for the Malonga Casquelourd Center for the Arts (MCCA). Lastly, updated fees for Metropolitan Golf, Lake Chabot Golf and Montclair Golf are included for information only; golf fees are set and charged directly by service providers and not by the City of Oakland). The proposed fees for the MCCA will enable OPRYD to broaden the scope of services available to both individuals and organizations that reserve the theater to have the option to rent stage lighting on-site. Ion Xe Lighting Console (Digital) and Cycloroma (Specialty Backdrop for Video Projection & Lighting) would be offered at a fee that is affordable. Currently, these services are outsourced and paid for by event hosts through external vendors. OPRYD aims to internalize this service, streamlining the process and enhancing it as a fee-based offering. Likewise, the proposed updates for Camps, Classes, Programs, and Special Events will enable OPRYD to stay competitive with other recreational programs while ensuring flexibility to meet the community's financial needs through a varied fee structure. Fees may be reduced pursuant to OPRYD's Financial Assistant policy. The City will cover the costs of the services where it decides to reduce a fee, based on subsidy donations, grants and Perfect Mind donations received each fiscal year.
To: Jestin D. Johnson, City Administrator Subject: FY2024-25 Master Fee Schedule OPRYD Date: May 3, 2024Page 2
The EOSC is a premier recreational haven within William "Bill" Patterson Park, boasting 25,000 square feet of space. Tailored to suit individuals of all ages and fitness levels, the EOSC offers extensive year-round programs to foster health, wellness, and pure enjoyment. The state-of-the-art fitness center offers patrons access to a diverse range of exercise equipment, including treadmills, elliptical machines, weight machines, free weights, and more. This comprehensive setup supports a variety of workout routines and fitness aspirations. Moreover, the EOSC features an inviting indoor water park and pool, serving as a delightful aquatic retreat. Here, guests can partake in various activities, from festive parties to swim lessons, water aerobics, lazy river floats, and thrilling waterslide adventures. For dance and group fitness enthusiasts, the wood floor studio offers an energetic space to engage in various classes. From dance workouts to fitness sessions and cultural arts programs, this studio fosters creativity and physical well-being. In addition, the facility boasts two versatile multipurpose rooms, adaptable to host an array of events. From community gatherings to specialized workshops and birthday celebrations, these rooms cater to diverse needs and interests. The vision for the EOSC was born from the commitment of former Oakland City Councilmember Larry Reid, who aimed to establish a recreational hub accessible to all. Rooted in principles of affordability, accessibility, and availability, the EOSC embodies Reid's dedication to enhancing the community through accessible recreation. To ensure sustainability and competitiveness, the OPRYD department seeks to establish flexible fee ranges for EOSC. These ranges enable the center to compete effectively with other local fitness facilities and open avenues for partnerships with third-party funders, such as HMOs. By offering fitness membership benefits to authorized providers with fixed payment schedules, EOSC can tap into additional revenue streams, bolstering its financial viability and capacity to serve the community effectively. Cost of Living Adjustment As part of our ongoing commitment to providing high-quality programs and services to the Oakland community, we propose a 3% COLA increase for OPRYD programs and services. This adjustment recognizes the rising costs associated with staffing essential to effectively delivering our programs and services. In recent years, we have witnessed significant increases in the cost of staffing. These rising costs challenge our ability to maintain the same level of quality and accessibility in our offerings. To ensure we can continue delivering the best possible programs and services to the Oakland community, we must adjust our budget to account for these increased expenses. The proposed COLA increase will help offset the rising costs of delivering OPRYD programs and services. This COLA increase is essential to the continued success of OPRYD and our ability to serve the diverse needs of the Oakland community. We are committed to transparent and responsible To: Jestin D. Johnson, City Administrator Subject: FY2024-25 Master Fee Schedule OPRYD Date: May 3, 2024Page 3
financial management, and this adjustment is necessary to uphold our standards of excellence in delivering programs and services that enrich the lives of Oakland residents. Program/Services Policy Revision The OPRYD recognizes the importance of not turning away participants due to financial constraints. Therefore, based on budgeted allocations, we have established a policy to extend Financial Assistance to eligible residents. Financial Assistance is offered to youth participants based on residency and demonstrated need. The City is subsidizing the cost of the programs when it offers financial assistance, using community donations. With the OPRYD policy revision to include programs and classes, OPRYD aims to broaden the reach of Financial Assistance, enhancing accessibility for eligible participants. While promoting transparency and fairness, OPRYD will update the policy to clearly delineate eligibility requirements. This adjustment seeks to mitigate disparities in the application process, ensuring all eligible individuals have equal access to Financial Assistance. Furthermore, the OPRYD policy will enhance access to Oakland residents. This policy will facilitate more accurate demographic tracking, enabling us to effectively monitor and uphold equity standards. By proactively addressing financial barriers and promoting inclusivity, OPRYD is committed to fostering an environment where all community members can access and benefit from our programs and services. Race and Equity Impact The proposal to revise the Master Fee Schedule by the OPRYD Department aligns with our mission to provide best-in-class, relevant, and equitable programs, and services, particularly with an emphasis on Oakland's youth. By aiming to enrich accessibility to recreational services for both Oakland residents and visitors, the department reaffirms its commitment to meeting the specific needs of people and communities at both the neighborhood and regional levels throughout the City of Oakland. In implementing the proposed amendments, which span across various sections including COLA, MCCA, EOSC, Camps, and Classes/Programs/Special Events, it is imperative that our efforts are aligned with our mission of intentional engagement and removing barriers that prohibit equitable opportunities for all. Special attention must be given to low-income residents and marginalized groups, including Oakland residents and/or Oakland youth residing in areas prioritized as High or Highest Priority Neighborhoods by the Oakland Department of Transportation Geography Equity Toolbox. The proposed fees for the MCCA, aimed at broadening the scope of services available, should be implemented to foster equitable access to the enhanced offerings, which is in line with our mission. Similarly, adjustments proposed for the EOSC, Camps, and Classes/Programs/Special To: Jestin D. Johnson, City Administrator Subject: FY2024-25 Master Fee Schedule OPRYD Date: May 3, 2024Page 4
Events, intended to maintain competitiveness while accommodating the community's financial needs, should prioritize equitable access for all residents. As these changes are implemented, OPRYD remains committed to monitoring the impact on different demographic groups and taking proactive measures to address any possible disparities. By incorporating a race and equity lens into the implementation of the revised fee schedule, OPRYD reaffirms its dedication to fostering a more inclusive and accessible recreational environment for all residents of Oakland, which is consistent with our mission statement. FRED KELLEY Director of OPRYD For questions, please contact DENISE AARON, ACTING FISCAL MANAGER, at (510) 238-3504.
HUMAN SERVICES
DIRECTOR NARRATIVE
FY 2024-25 MASTER FEE SCHEDULE
ATTACHMENT A: A-9
INTER OFFICE MEMORANDUM
TO: Jestin Johnson FROM: Scott Means City Administrator Interim Director, Human Services
SUBJECT: FY 24-25 Master Fee Schedule (HSD) DATE: March 11, 2024 ________________________________________________________________________
The City of Oakland Human Services Department (HSD) does not propose an increase to the Master Fee Schedule (MFW.) The fees HSD charges are associated with services for seniors.
Rates were recently updated with the COLA increase in February 2023 and therefore an additional increase not needed at this time.
Race & Equity Impact
HSD Senior Centers are located within underserved neighborhoods of East, West, North Oakland. Senior Centers provided case management services, daily activities, and meals to over 3,200 Seniors during FY 23- 24. Most of the population served at the centers are BIPOC (over 90%) and fall well bel ow the median income level for Alameda County, reported as $113,339, according to the 2021 Census.
Respectfully submitted,
________________________
Scott Means
Interim Director, Human Services
________________________
Jestin Johnson
City Administrator
PUBLIC WORKS (OPW)
DIRECTOR NARRATIVE
FY 2024-25 MASTER FEE SCHEDULE
ATTACHMENT A: A-10
ECONOMIC WORKFORCE
DEVELOPMENT
DIRECTOR NARRATIVE
FY 2024-25 MASTER FEE SCHEDULE
ATTACHMENT A: A-11
HOUSING AND COMMUNITY
DEVELOPMENT
DIRECTOR NARRATIVE
FY 2024-25 MASTER FEE SCHEDULE
ATTACHMENT A: A-12
CityAdministratorApprovalDateInter Office MemorandumTO:Jestin D. Johnson,CityAdministratorCC:William Gilchrist, Director, Planning and BuildingFROM:Emily Weinstein, DirectorHousing and Community Development DepartmentDATE:March 21, 2024RE: Inflationary Adjustments to the Jobs Housing Impact Fee 2024-25EXECUTIVE SUMMARYOrdinance No. 12442 C.M.S, adopted on July 30, 2002, established the Jobs Housing Impact Fee and is codified in Section 15.68 of the Oakland Municipal Code (OMC). In accordance with Section 15.68, the Housing and Community Development Department (HCDD) has calculated the increase to the Jobs Housing Impact Fee for fiscal year (FY) 2024-25. Under the OMC, the City Administrator may adopt adjustments to the fee commencing July 1, 2024. In order for the fee increase to go into effect, the Cityauthorization is required. No Councilaction is needed and the changes will go into effect upon your approval. We request that be executed and returned by February 29, 2024.ANALYSISThe Jobs Housing Impact Fee must be adjusted with inflation each year. The inflation increase should be effective on July 1, 2024, as stated in the code section 15.68.050. This new fee shouldbe charged on applicable projects that have applied for their building permits on July 1, 2024 or later.MethodologyThe OMC stipulates that the Marshall and Swift (M&S) index should be used as the basis for the fee increase. These increases are summarized in the table below.
March 21, 2024
Inflationary Adjustments to Jobs Housing Impact Fees for FY 2024-25 Page 2 Table 1: M&S Index Analysis Year M&S Construction Cost Index (Jan.) for Wood Framed Buildings in Western District Inflation Increase for Year Jobs Housing Impact Fee per Square Foot 2024 4387.6 4387.6/4493.2 = 0.976 $7.87 2023 4493.2 4493.2/4037.9 = 1.113 $8.05 2022 4037.9 4037.9/3509.8 = 1.150 $7.24 2021 3509.8 3509.8/3332.9 = 1.053 $6.29 20201 3332.9 3332.9/3287.1 = 1.014 $5.98 2019 3287.1 $5.89 1. The FY 2020/21 Master Fee Schedule incorrectly listed the Jobs Housing Impact Fee as $5.90 per square foot, rather than the correct amount of $5.98 per square foot. The inflation increase for FY 2022/23 was applied to the corrected FY 20/21 baseline amount of $5.98. The Jobs Housing Impact Fee was not updated in the Master Fee Schedule in FY 2021/22 or FY2022/23 due to administrative oversight, despite having calculations completed and signed off in FY2022/23. RACE & EQUITY IMPACT Since the fee was initially enacted in 2002, with a set formula for increases, no analysis was performed with the proposed fee changes. Therefore, the Race & Equity Impact is unknown at this time. CONCLUSION Thank you for your consideration of analysis of the FY 2024/25 Jobs Housing Impact Fee. Please let us know if you require any explanation or further information. Sincerely, Emily Weinstein, Director Housing and Community Development Department
PLANNING AND BUILDING (PBD)
DIRECTOR NARRATIVE
FY 2024-25 MASTER FEE SCHEDULE
ATTACHMENT A: A-13
TO: Jestin Johnson, FROM: William Gilchrist City Administrator SUBJECT: PBD Master Fee Schedule FY24-25 DATE: 5/2/2024 ________________ Summary Planning & Building Department contracted MGT Consulting Group to conduct a user fee study using 2024 budgeted figures, staffing and operational information. The primary objective of the study was to provide the department with basic data needed to make informed pricing decisions. Based on this study, PBD is proposing adjustments/changes to the Master-Fee Schedule, which continue to support full cost recovery for service provision within the Development Service Fund (2415) and have no fiscal impact to the General Fund (1010). Included in the proposed adjustment, will be the 3% Cost of Living Adjustment (COLA) increase. Race & Equity As part of the fee study, the impact fees can have on racial inequities in the city. The study consisted of a review of fee-related processes and then a series of listening sessions with community partners to better understand their perspective how fees were impacting the city residents. The equity analysis also included a dive into the fee related processes and some recommendations to become more equitable as a department. William Gilchrist Director, Planning and Building Department For questions please contact Albert Merid, Acting Assistant Director, at 510-238-3588.
INFORMATION TECHNOLOGY (ITD)
DIRECTOR NARRATIVE
FY 2024-25 MASTER FEE SCHEDULE
ATTACHMENT A: A-14
INTER OFFICE MEMORANDUM
TO: Jestin D. Johnson, City Administrator FROM: Tony Batalla, CIO Rufina Macaraeg, ACCTIII
SUBJECT: ITD - FY 2024-25 Master Fee Schedule DATE: March 19, 2024
RECOMMENDATION
Staff recommends that the City Administrator amend the Information Technology fees in the Master Fee Schedule to:
Current Fee Proposed Fee
FY23-24 FY24-25
A. Radio Services (External to the City)
Monthly Radio Usage Fee 27.56 per radio 28.35 per radio Radio Programming, Installation, and Support 93.71 per hour 96.39 per hour
B. Consulting Services (External to the City)
1. IT Project Management Services 116.87 per hour 120.38 per hour
2. IT Administrative Services 94.82 Appraisal 97.53 Appraisal
3. IT Technical Services 77.18 per hour 79.39 per hour
EXECUTIVE SUMMARY
As part of the budget process, the Master Fee Schedule (MFS) is reviewed annually. Following our review, the Information Technology Department (ITD) is proposing to amend the current fees for Fiscal Year 2024-25. The amended fees represent an increase of 3.0% cost-of-living adjustment for Monthly Radio Usage Fee, Radio Programming, Installation and Support, IT Project Management Services, IT Administrative Services, and IT Technical Services. Note: these fees are only intended for external usage (e.g., an outside agency requesting services from the City) and are not used for internal charges or other budgeting purposes.
ANALYSIS
ITD has not charged or collected any fees from the MFS in recent history because the Department has not received any qualifying requests for these services. However, the Department recommends maintaining them in the FY 2024-2025 MFS in the event that such services are requested.
FISCAL IMPACT
The cost of the fee increase is an additional $0.79 on Monthly Radio Usage Fee, $2.68 on Radio Programming, Installation and Support, $3.51 on IT Project Management Services, $2.71 on IT Administrative Services, and $2.21 on IT Technical Services. As these fees are intended to only be externally applied outside of the City of Oakland, and ITD has not collected revenue on these fees in recent history, no impact to the ITD or general budget is anticipated.
To: Jestin D. Johnson
Subject: Master Fee Schedule: ITD Amendments
Date: March 19, 2024
RACE & EQUITY IMPACT
No formal analysis has been proposed on this proposed fee change. The Department has not charged these fees in recent history. While charging agencies external to the City of Oakland for these services would not have a direct impact on residents, the fees may impact external agency budgets, and if forward facing, could have an adverse impact on the services those departments are able to provide to their residents.
____________________________
Tony Batalla
CIO, ITD
CC: Michelle NewRingeisen, ITD
Attachments: FY 2024-25 Master Fee Schedule Template - ITD
DEPARTMENT OF TRANSPORTATION
(DOT)
DIRECTOR NARRATIVE
FY 2024-25 MASTER FEE SCHEDULE
ATTACHMENT A: A-15
TO:Jestin Johnson, City Administrator FROM: Josh Rowan, DirectorBetsy Lake, Assistant City Administrator Department of TransportationBradley Johnson, Budget AdministratorSUBJECT:FY 2024-25 MFS Amendments –Department of Transportation DATE: April 19, 2024 The City of Oakland Department of Transportation (OakDOT) proposes Master Fee Schedule (MFS) revisions for FY 2024 – 25, including modifications of the current assessed fees in compliance with the state’s voter-approved Proposition 26. Anticipated revenue from proposed fee changes will help offset costs of providing services for which the fees are charged, with no net gain to the City’s overall budget. In addition to the 3% cost-of-living adjustment to permit fees directly associated with OakDOT staff time, OakDOT proposes the following revisions: New Permit Fee Consistent with City Council direction from 2008 (CMS 12902) OakDOT proposes documenting the reduced “Film Short-Term Obstruction Permits” rate in the Master Fee Schedule. Racial Equity Impacts There are no new racial equity impacts as Council adopted reduced parking obstruction rates in 2008. Increased On-Street Parking Fee Rates The fee for “On-Street Parking Meter” is proposed to increase from $2.00 to $3.00 per hour. This increase is intended to keep pace with inflation consistent with market trends in on-street parking demand and prices, and increase revenues to the City by $7.5 million. The projected increase in revenue largely offsets a reduction in baseline revenues by $9.1 million made by the Budget Bureau to reflect recent trends, and ensure conservative revenue projections throughout the mid-cycle budget update. Oakland's parking meter fee rate has not been modified since 2009. This proposal would help the City avoid staff layoffs and/or cuts to city services. Given the choice to increase this rate or reduce staffing, this proposal is estimated to addback approximately $7.5 million in revenues to the GPF. Alternatively, reducing staffingwithin the parking enforcement team would result in further reduction of revenues and notclosing the deficit gap.
To: Jestin Johnson, City Administrator Subject: FY 2024-25 MFS Amended – Department of Transportation Date: April 19, 2024Page 2OakDOT's Parking and Mobility Division will closely monitor the impacts of the ratechange on parking demand, turnover and revenues, and may propose subsequent location-specific rate changes consistent with Oakland's adopted Parking Principles (84664 C.M.S.). Racial Equity Impacts This proposal would adjust City of Oakland on-street parking rates to be more aligned with the increase in costs of delivering City services since the rates had last increased in FY2009 (the Consumer Price Index has increased by 47% during the same time period). However, the impacts of this fee increase would be most felt by low-income Oaklanders, who are disproportionately BIPOC. Parking fees are regressive in that they are the same regardless of one’s income level; therefore, these fees disproportionately harm people who are low-income. However, by not increasing parking fees since FY2009, the City has subsidized driving, which provides ease and access to those who are affluent enough to afford cars, often at the expense of low-income and BIPOC communities that live near freeways and heavily trafficked streets, and are more likely to rely on public transit. Per the Oakland Parking Meter Inventory (https://www.oaklandca.gov/resources/parking-mobility-related-maps-and-data), Oakland’s parking meters are concentrated in commercial areas, primarily in downtown and uptown Oakland, Temescal, Rockridge, Grand Lake, Eastlake/Fruitvale, Montclair, and Laurel; with the exception of Eastlake/Fruitvale, these commercial areas are low-to-medium Equity Priority Communities based on the OakDOT Geographic Equity Toolbox. For questions related to this Memo, please contact Neil Valle, Administrative Services Manager II. He can be reached at [email protected] or 510-238-1222. Sincerely, Josh Rowan Director, Oakland Department of Transportation
PUBLIC ETHICS COMMISSION
DIRECTOR NARRATIVE
FY 2024-25 MASTER FEE SCHEDULE
ATTACHMENT A: A-16
WORKPLACE EMPLOYMENT
STANDARDS
DIRECTOR NARRATIVE
FY 2024-25 MASTER FEE SCHEDULE
ATTACHMENT A: A-17
To: MFS Team
Subject: Director’s Narrative for Changes to Master Fee Schedule 24-25 Date: March 6, 2024 Page 1
INTER OFFICE MEMORANDUM
TO: Jestin Johnson, City Administrator FROM: Emylene Aspilla, Director, Department of
Workplace and
Employment Standards
SUBJECT: Director’s Narrative for Changes to DATE: April 22, 2024 Master Fee Schedule FY 24-25
___________________________________________________________________________________
DWES proposes deleting (A) the monthly LCP Tracker Usage Fee and (C) the per transaction LCP Tracker Subscription fee and replacing them with:
A. LCP Tracker Usage Fee: $300 per project per year.
LCP Tracker charges annual subscription fees for the use of their software as a service product based on the total dollar value of the contracts open in a given year. We divided the annual rate for our current subscription tier, $61,113, by 200 projects, our current estimate of the number of projects we have. We then rounded down, to calculate a fee of $300 per project per year as the cost-recovery level.
If we exceed our tier allotment of “up to $2 billion in contracts,” we may incur higher costs and be below cost-recovery. The next tier is “up to $4 billion in contracts,” which would cost $87,173 per year and would require $435 per project per year to recover costs on the estimate of 200 projects. At this time, we do not project that our value of contracts will require moving up to the next tier.
Race and Equity Impact
In general, LCP Tracker is used to track the utilization of construction workers for compliance with local, state, and federal workforce requirements. Among other information on wages and job classifications, the software tracks the race and ethnicity of workers, and can provide reports on workforce utilization trends.
There is no obvious race and equity impact that results from the change to an annual fee per project and no longer charging for staff time.
_________________________________
Emylene Aspilla
Director, Department of Workplace and
Employment Standards
To: MFS Team
Subject: Director’s Narrative for Changes to Master Fee Schedule 24-25 Date: March 6, 2024 Page 2
For questions, please contact Juliet Huang, Assistant to the Director.
Attachments
--Attachment A: Proposition 26
--Ordinance Sheet