APPROVED AS TO FORM AND LEGALITY
________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
RESOLUTIONAWARDING A CONTRACT TO MUNICIPAL
MAINTENANCE EQUIPTMENT INC., A VAC-ON LOCAL AUTHORIZED
DEALER, IN THE AMOUNT NOT TO EXCEED SEVEN HUNDRED
SEVENTY FIVE THOUSAND DOLLARS ($775,000.00) FOR THE PURCHASE OF ONE (1) JET TRUCK VACUUM CLEANER MODEL VPD3611HE/1300 IN
ACCORDINANCE WITH COOPERATIVE AGREEMENT SOURCEWELL
CONTRACT NO. 101221-VAC, OAKLNAD MUNICIPAL CODE SECTION
2.04.080, AND CITY COUNCIL BUDGET APPROPROATIONS AND
ALLOCATION IN THE ENTERPRISE SEWER FUND 3100 AS ADOPTED BY THE FISCAL YEAR 2023-25 BUDGET
WHEREAS, the Oakland Public Works Department’s (OPW’s) Bureau of Maintenance and Internal Services (BMIS) is responsible for the procurement of the City of Oakland’s (City) fleet and equipment; and WHEREAS, the Fiscal Year (FY) 2023-25 Adopted Budget appropriated and allocated funds in the enterprise Sewer fund for the replacement of equipment (Jet Truck Storm Drain Vacuum) that is beyond its economic service life; and
WHEREAS, Oakland Municipal Code (OMC) § 2.04.080 provides that “Where advantageous for the City, the City Administrator may purchase supplies or services as defined in Section 2.04.010, through legal contracts of other governmental jurisdictions or public agencies that were awarded pursuant to an appropriate competitive process (i.e. advertised and bid for products and non- professional services; advertised and awarded through an RFP/Q process for professional services) without further contracting, solicitation, or formal bidding. Cooperative agreements are subject to City of Oakland purchasing and other applicable policies and requirements set forth in the City’s standard contracts and insurance requirements”; and
WHEREAS, the use of cooperative agreements allows the City to ensure services are uninterrupted, provides the City with access to commodities and services at lower prices, which results in significant cost savings for the City, and the waiver of the request for proposal/qualification (RFP/Q) requirement significantly shortens the contract cycle process because the competitive solicitation process has been completed by another governmental jurisdiction or public agency saving staff time and resources; and
WHEREAS, staff seeks City Council approval pursuant to OMC § 2.04.030 of this cooperative agreement exceeding $250,000 in value; and
WHEREAS, Oakland Public Work, Bureau Maintenance Internal Services, Sewer and Drainage Division is operating with one jet truck vacuum that has exceeded its life cycle; and -1-
WHEREAS, the replacement of the jet truck vacuum is essential to ensure uninterrupted City’s services; and
WHEREAS, staff seeks City Council approval pursuant to OMC § 2.04.030 to award a contract to Municipal Maintenance Equipment Inc; and
WHEREAS, the funds for this contract are budgeted and available in the FY 2023-2024 Sewer Service Fund (3100); now, therefore, be it
RESOLVED: That the Council pursuant to Oakland Municipal Code Section 2.04.80 hereby awards a contract to Municipal Maintenance Equipment for $775,000.00 to purchase the Jet Truck Vacuum Cleaner Model VPD3611HE/1300 IN and be it
FURTHER RESOLVED: That the City Administrator or their designee is authorized to complete all required negotiations, execute the agreements, and take any other action consistent with this Resolution and its basic purpose; and be it
FURTHER RESOLVED: That the agreements and the action being undertaken to implement them are exempt from the California Environmental Quality Act (CEQA) under the following CEQA Guideline Sections: Section 15060(c)(2) (no direct or reasonably foreseeable indirect physical change in the environment); Section 15061(b)(3) (no significant effect on the environment); Section 15301 (existing facilities); Section 15307 (protection of natural resources); Section 15308 (protection of the environment); and Section 15309 (inspections), each of which provides a separate and independent basis for CEQA clearance and when viewed collectively provide an overall basis for CEQA clearance; and be it
FURTHER RESOLVED: That the contract and amendments authorized hereunder shall be reviewed and approved by the City Attorney for form and legality and shall be placed on file in the office of the City Clerk; and be it
FURTHER RESOLVED: That the City Administrator is authorized on behalf of the City to execute and submit all documents, payment requests, and related actions consistent with the authorizations set forth in this Resolution.
IN COUNCIL, OAKLAND, CALIFORNIA, PASSED BY THE FOLLOWING VOTE: AYES - FIFE, GALLO, JENKINS, KALB, KAPLAN, RAMACHANDRAN, REID, AND PRESIDENT FORTUNATO BAS NOES –
ABSENT –
ABSTENTION –
ATTEST: ASHA REED City Clerk and Clerk of the Council of the City of Oakland, California -2-