Public Safety Committee
June 25, 2024
AGENDA REPORT
TO: Jestin D. Johnson FROM: Damon Covington
City Administrator Fire Chief
SUBJECT: PSA For Cancer And Health
Screenings
DATE: May 29, 2024
City Administrator Approval Date:
RECOMMENDATION
Staff Recommends That The City Council Adopt A Resolution Authorizing The City Administrator To Enter Into A Professional Services Contract With Prenuvo Of Golden State In The Amount Of Three Hundred Ninety-Six Thousand Two Hundred Dollars ($396,200.00) For Members Of The Oakland Fire Department To Receive Specialized Testing For Potential Lifesaving Cancer And Wellness Screenings
EXECUTIVE SUMMARY
Adoption of this proposed resolution will allow the Fire Department to enter into a professional services contract with Prenuvo of Golden State to provide specialized cancer and health screenings to members of the Oakland Fire Department.
BACKGROUND / LEGISLATIVE HISTORY
Since 2001, FEMA’s AFG program has helped firefighters and other first responders obtain critically needed equipment, protective gear, emergency vehicles, training, and other resources necessary for protecting the public and emergency personnel from fire and related hazards.
On February 6, 2023, the City Council adopted Resolution No. 89581 C.M.S which authorized the City Administrator to: 1) Enter Into An Agreement With The U.S. Department Of Homeland Security’s Federal Emergency Management Agency (FEMA) To Accept The Fiscal Year 2021 Assistance To Firefighters Grant (AFG) Funds In The Amount Of Three Hundred Sixty Thousand One Hundred And Eighty-One Dollars And Eighty-One Cents ($360,181.81); And 2) Appropriate And Administer Said Funds For The Fire Department Personnel To Receive Specialized Testing For Potentially Lifesaving Cancer And Wellness Screenings; And 3) Expend Assistance To Firefighter Funds In Accordance With The City Of Oakland’s Purchasing Requirements And Programs/Policies; And 4) Allocating Matching Funds In The Amount Of Thirty-Six Thousand Eighteen Dollars And Nineteen Cents ($36,018.19).
Since then, the Fire Department initiated a competitive Request For Proposal process to select a qualified vendor.
Jestin Johnson (Jun 14, 2024 12:06 PDT)
Jun 14, 2024
Jestin D. Johnson, City Administrator
Subject: PSA For Cancer And Health Screenings
Date: May 29, 2024 Page 2
Public Safety Committee
June 25, 2024
ANALYSIS AND POLICY ALTERNATIVES
The specialized testing funded by this grant and executed by Prenuvo of Golden State will allow Oakland Fire personnel to receive potentially lifesaving cancer and wellness screenings. These federal grant dollars will be directed towards early detection, a process that’s been proven to be accurate and effective.
Ensuring that the Fire Department has the tools necessary to conduct these specialized tests, is in strategic alignment with the Citywide priority to advance holistic community safety and promote and preserve health and wellness among our dedicated first responders.
Prenuvo of Golden State is a well-regarded vendor in the field and was the only vendor to apply during the RFP process. The RFP window was open for approximately two weeks. The criteria set forth by the department focused on soliciting a vendor that can provide whole-body screens rather than simple ultrasounds, rapid results to meet the goals of early detection, and a personalized consultation with the practitioner following the screening
Prenuvo of Golden State works closely with top MRI manufacturers to configure their machines for diagnostic-quality, whole body imaging, rather than just focusing on a few areas of the body They use optimized software that can deliver results from a scan in under an hour while providing reports from those screens in personalized language that is accessible to a layperson.
Prenuvo’ s proposal also and through subsequent conversations with the applicant also demonstrated a committed to being a leader in this field with a focus on serving first responders and making the process to access these screens as easy as possible.
Until the funds are exhausted, OFD members will have the option to receive an optional health screening that will inform the individual of their current health status, often before symptoms show up, and allow them to make the decisions based on those screening results.
According to the National Institute of Occupational Safety and Health, Cancer is a leading cause of death among firefighters, and research suggests firefighters are at higher risk of certain types of cancers when compared to the general population. Ensuring the OFD members have access to testing and early detection will go a long way toward their ability to get the care they need in a timely manner.
Failure to adopt this proposed resolution would mean that the Fire Department would not have time to select a new vendor during the short performance period. Oakland Fire has made a request to FEMA to extend the performance period to August 2025 but, to date, has not received a response. The first extension request was made in November 2023 and the second was made in April 2024.The current performance period expires at the end of August 2024.
FISCAL IMPACT
As a condition of this grant, the City of Oakland is required to contribute non-Federal funds equal to or greater than 10.00 percent (10%) of the federal funds awarded, or $36,018.19, for a Jestin D. Johnson, City Administrator
Subject: PSA For Cancer And Health Screenings
Date: May 29, 2024 Page 3
Public Safety Committee
June 25, 2024
total approved budget of $396,200.00. Matching funds shall be drawn from the Department’s current General Funds (Fund 1010).
SOURCES OF FUNDING:
• U.S. Department of Homeland Security’s Federal Emergency Management Agency’s Firefighters Grant - $360,181.81
• City of Oakland 10% match: $36,018.19
Fund: 2124 - Federal Emergency Management Agency (FEMA) Org: 20816 - Fire: Support Services
Project: 1006562 - AFG 2021
Program: PS26 - EMERGENCY RESPONSE SUPPORT SERVICES
Award No: 24249
PERFORMANCE PERIOD: August 17, 2022, to August 16, 2024, or as extended up to 12 months as approved by FEMA.
The are no personnel costs associated with this grant.
PUBLIC OUTREACH / INTEREST
No outreach was deemed necessary for the proposed policy action beyond the standard City Council agenda noticing procedures.
COORDINATION
The Office of the City Attorney and the Budget Bureau were consulted in the preparation of this report.
SUSTAINABLE OPPORTUNITIES
Economic: Adoption of this resolution and use of this federal grant will support specialized testing and provide relief to the City’s general fund.
Environmental: There are no environmental opportunities or direct impacts associated with this report.
Race and Equity: Adoption of this agreement supports Oakland firefighters and is an excellent step forward in promoting and supporting the health and welfare of the diverse members in the OFD.
Jestin D. Johnson, City Administrator
Subject: PSA For Cancer And Health Screenings
Date: May 29, 2024 Page 4
Public Safety Committee
June 25, 2024
ACTION REQUESTED OF THE CITY COUNCIL
Staff Recommends That The City Council Adopt A Resolution Authorizing The City Administrator To Enter Into A Professional Services Contract With Prenuvo Of Golden State In The Amount Of Three Hundred Ninety-Six Thousand Two Hundred Dollars ($396,200.00) For Members Of The Oakland Fire Department To Receive Specialized Testing For Potential Lifesaving Cancer And Wellness Screenings
For questions regarding this report, please contact Michael Hunt, Assistant to the Director, Oakland Fire, 510.238.6353
Respectfully submitted,
______________________________
DAMON COVINGTON
Fire Chief
Oakland Fire Department