Revised at 2/21/23 Council Meeting
Approved as to Form and Legality
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2023 FEB 27 PM 5= 23 City Attorney’s Office
FILEDOFFICE OF THE CITY CLERK
OAKLAND OAKLAND CITY COUNCIL
8960 4
RESOLUTION NO. C.M.S.
RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO: (1) INCREASE THE CONTRACT WITH ABC SECURITY SERVICES INC. IN AN AMOUNT NOT TO EXCEED FIVE HUNDRED THOUSAND DOLLARS PER MONTH ($500,000) ON A MONTH-TO-MONTH BASIS, FOR UP TO EIGHT (8) MONTHS IN A TOTAL AMOUNT NOT TO EXCEED FOUR MILLION, (4,000,000) UNTIL REQUEST FOR PROPOSAL NUMBER 269336 IS AWARDED; AND (2) WAIVE THE COMPETITIVE REQUEST FOR PROPOSAL/QUALIFICATION SELECTION REQUIREMENT.
WHEREAS, on July 24, 2018, the City of Oakland (City) entered into a security services contract with ABC Security Services, Inc. (Resolution No. 87321 C.M.S.) for a term of three years with an option to extend the contract in increments of one year for up to two additional years in an amount not-to-exceed two million five hundred thousand dollars ($2,500,000) for each year of the contract, for a grand total of twelve million five hundred thousand dollars ($12,500,000); and WHEREAS, on October 18, 2022, per Resolution No. 89440 C.M.S., the City Administrator was authorized to amend and increase the contract by one million six hundred thousand dollars ($ 1,600,000) for four (4) months in a total amount not to exceed $ 1,600,000.00 until Request for Proposal #269336 was completed and awarded; and WHEREAS, the current contract does not expire until October 23,2023, but does not have adequate spending authority left to extend the contract; and WHEREAS, unforeseen circumstances through the pandemic have exhausted the funds quicker than anticipated; and
WHEREAS, the Oakland Public Works Department (OPW), Bureau of Maintenance and Internal Services (BMIS), Facilities Services Division is responsible for the security of all City facilities; and
WHEREAS, the City issued a Request for Proposal #269336 for a new security services contract, which process is not complete.
WHEREAS, staff recommends the City Council approve a resolution to amend ABC Security Inc. contract by increasing its contract amount by five hundred thousand dollars ($500,000) per month for up to eight months in a total not to exceed contract amount of $4,000,000.00 until Request for Proposal #269336 is awarded; and 2646873v1
Attachment C
WHEREAS, Oakland Municipal Code section 2.04.05l.A requires the City Administrator to conduct a request for proposals/qualifications (RFP/Q) process for professional services contracts in excess of $25,000 and Oakland Municipal Code section 2.04.051.B allows Council to waive the RFP/Q requirement upon a finding by the Council that it is in the best interests of the City to do so; and
WHEREAS, it is in the best interests of the City for the Council to waive the RFP/Q requirement for this contract because the City wishes to prevent any delay and interruption of vitally needed security services to City Hall and municipal buildings; and WHEREAS, the City Council finds that the professional services in this proposed contract are of a professional and temporary in nature and shall not result in the loss of employment or salary by any person having permanent status in the competitive civil service; and WHEREAS, funding to cover the current contract is available in the Facilities Services Fund (4400), Project (1005170) now, therefore, be it
RESOLVED: That the City Council hereby authorizes the City Administrator to amend ABC Security Inc. contract by increasing its contract amount by five hundred thousand dollars ($500,000) per month for up to eight (8) months until Request for Proposal #269336 is awarded; and be it
FURTHER RESOLVED: That pursuant to OMC 2.04.051.B the City Council hereby finds that it is in the best interests of the City to waive the RFP/Q requirement for this contract in order to prevent any delay and interruption of vitally needed security services to municipal buildings and properties and thus so waives this requirement; and be it FURTHER RESOLVED: That ABC Security Service, Inc. shall comply with all City contracting and compliance program requirements that apply to this contract, including Local Business Enterprise and Small Local Business Enterprise (LBE/SLBE) participation and which compliance shall be verified by the Department of Workplace and Employment Standards; and be it -2-
FURTHER RESOLVED: That the contract and amendments authorized here under shall be reviewed and approved by the City Attorney for form and legality and shall be placed on file in the office of the City Clerk.
IN COUNCIL, OAKLAND, CALIFORNIA,
FEB 2 1 2023
PASSED BY THE FOLLOWING VOTE:
AYES - FORTUNATO BAS, FIFE, RAMACHANDRAN, JENKINS, GALLO, KALB, REID AND PRESIDENT KAPLAN 8
5 X
NOES-
ABSENT
ABSTENTION
ATTEST:
/ J Asha\Jfeed
City Clerk and Clerk of the Council of
the City of Oakland, California
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