2646873v9 / Attorney Initials - updated 1/9/2022
1 APPROVED AS TO FORM AND LEGALITY
________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
INTRODUCED BY COUNCILMEMBER [IF APPLICABLE]
A RESOLUTION:
1. AUTHORIZING THE CITY ADMINISTRATOR TO ACCEPT AND
APPROPRIATE AN ESTIMATED $1,976,364 REIMBURSEMENT FOR FISCAL YEAR 2024 -2025 FROM THE STATE OF CALIFORNIA DEPARTMENT OF
AGING (CDA) FOR THE CRUCIAL MULTIPURPOSE SENIOR SERVICES PROGRAM (MSSP) STANDARD AGREEMENT NUMBER MS-2425-01;
2. AUTHORIZING THE CITY ADMINISTRATOR TO ACCEPT AND
APPROPRIATE ADDITIONAL REIMBURSEMENT FUNDS FROM CDA FOR SUBSEQUENT PROGRAM YEARS 2025 -2026, 2026-2027, 2027 -2028, 2028 -2029, ANTICIPATED STANDARD AGREEMENT NUMBERS MS-2526-01, MS-2627-01, MS-2728-01, MS-2829-01;
3. AUTHORIZING CONTRIBUTIONS FROM THE GENERAL
PURPOSE FUND IN AN ESTIMATED AMOUNT OF $472,971 PER YEAR THROUGH FISCAL YEAR 2028 -2029 FOR DEPARTMENTAL AND CENTRAL SERVICES OVERHEAD CHARGES AS DIRECT OFFSET;
4. AUTHORIZING THE CITY ADMINISTRATOR TO PROCURE
MSSP RELATED GOODS AND AWARD PROFESSIONAL SERVICES
AGREEMENTS TO BAY AREA VITAL LINK, LIFELINE SYSTEMS,
COMMUNITY CARE SERVICES AND HOME INSTEAD FOR FIVE -YEAR AGREEMENTS WITHIN THE LIMITS OF MSSP FUNDING; AND
5. AUTHORIZING THE CITY ADMINISTRATOR TO TAKE ALL
ACTIONS NECESSARY TO ACCEPT AND APPROPRIATE THE MSSP
AGREEMENTS AND AMENDMENTS FROM FISCAL YEARS 2024 -2025
THROUGH FISCAL YEAR 2028-2029.
WHEREAS, the Human Services Department (HSD) will receive the State of California, Department of Aging (CDA), Standard Agreement funds totaling $1,976,364 in the form of reimbursements for the continued implementation of the Multipurpose Senior Services Program
(MSSP) for Fiscal Year (FY) 2024-2025 and is anticipated to receive similar levels of funding for subsequent Fiscal Years (FY) 2025-2026, 2026-2027, 2027-2028, 2028-2029; and
WHEREAS, the agreement with the CDA will be funded by Title XIX Social Security Act Funds and the State of California General Fund, the City of Oakland General Fund; and
WHEREAS, the purpose of entering into the said agreement is to continue the City ’s MSSP that will help the frail elderly remain in their homes rather than be institutionalized; and
WHEREAS, MSSP is a long-standing and unwavering commitment of the City, with the City Council having approved the application for the original MSSP Standard Agreement funds via Resolution No. 57740 C.M.S., dated December 12, 1978; and
WHEREAS, CDA mandates MSSP to purchase specialized personal care items, appliances, and non -medical home equipment, as well as in -home support and related program services, for MSSP participants promptly, based on client choice, whereby the City’s expenditures for said goods and services for MSSP participants are reimbursed by the State; and
WHEREAS, the City Administrator has determined that the aforementioned services are of a professional and temporary nature and shall not result in the loss of employment or salary by any person having permanent status in the competitive civil service; and
WHEREAS, staff is requesting authority to enter into five -year agreements for procurement and professional services, as needed, so long as the cumulative amount of said awarded professional services agreements and purchase order procurements do not exceed the total MSSP funding accepted and appropriated by the City for FY 2024 -2025 and subject to future appropriation for FY 2025 -2026, 2026-2027, 2027-2028, 2028-2029, because the vendors have requested longer contract terms for administrative efficiency and to avoid delays in services; and
WHEREAS, HSD is requesting a contribution from the City ’s General Purpose Fund for Departmental and Central Services Overhead charges as a direct offset due to limited funding and administrative cost restrictions for said funding in an estimated amount of $472,971 for FY 2024- 2025 and future amounts for subsequent years; now, therefore, be it
RESOLVED: The City Council authorizes the City Administrator or his designee to accept and appropriate CDA Standard Agreement fund in the amount of $1,976,364 for FY 2024 -2025 and subsequent fiscal years through 2028-2029; and be it
FURTHER RESOLVED: That said funds are included in the FY 2024-2025 Proposed Midcycle Budget and designated for FY 2024 -2025 in the Department of Health and Human Services Fund (2128), Multipurpose Senior Services Program Organization (75231), Empowering Seniors & People with Disability Program (YS14), and MSSP FY24-25 Admin Project(1006726), MSSP FY24 -25 Case Management Project (1006727), and MSSP FY24 -25 Wai ved Services Project(1006728).; and be it
FURTHER RESOLVED : CDA Standard Agreements require the procurement of specialized personal care items, appliances, and non-medical home equipment, as well as in-home support and other services, for MSSP participants on a timely basis, based on information provided by the City Administrator, the City Council finds that the aforementioned services are of a
professional and temporary nature and shall not result in the loss of employment or salary by any person having permanent status in the competitive civil service; and be it
FURTHER RESOLVED: The City Council authorizes the City Administrator to award professional services agreements and subsequent amendments for services for MSSP participants and to issue contract purchase order procurements and related amendments for services for MSSP participants from Bay Area Vital Link, Lifeline Systems, Community Care Services and Home Instead for five-year contracts for FY 2024-2025, and subsequent fiscal years through 2028-2029 so long as the cumulative amount of said awarded professional services agreements and purchase order procurements do not exceed the total MSSP funding accepted and appropriated by the City for the MSSP; and be it
FURTHER RESOLVED : All Departmental and Central Services overhead charges associated with this CDA Standard Agreement for the FY 2024 -2025 MSSP program in an estimated amount of $472,971 and future amounts for subsequent years through Fiscal Year 2028- 2029 shall hereby be covered by a contribution from the City’s General Purpose Fund as a direct offset; and be it
FURTHER RESOLVED : The City Administrator is authorized to take all actions necessary to accept and appropriate the funds and amend the above -referenced Standard Agreements from Fiscal Years 2024-2025 through Fiscal Year 2028-2029 accordingly.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - FIFE, GALLO, JENKINS, KALB, KAPLAN, RAMACHANDRAN, REID, AND
PRESIDENT FORTUNATO BAS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California