APPROVED AS TO FORM AND LEGALITY
________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
RESOLUTION
1. AWARDING AND/OR AMENDING GRANT AGREEMENTS AND
PROFESSIONAL SERVICES AGREEMENTS TO THE HOMELESS
SERVICE PROVIDERS AND FOR THE TERMS IDENTIFIED IN
TABLES 1, 2, AND 3 USING UP TO $ 20,397,380 OF STATE
HOMELESS, HOUSING, ASSISTANCE, AND PREVENTION (HHAP)
FUNDS, $1,086,139 IN FEDERAL FUNDS, AND $2,300,000 IN LOCAL MEASURE AND GPF FUNDS;
2. WAIVING THE LOCAL/SMALL LOCAL BUSINESS ENTERPRISE
(L/SLBE) REQUIREMENT FOR PROVIDERS IDENTIFIED IN
TABLES 1 AND 2 FOR THE PROVISION OF HYGIENE SERVICES AT HOMELESS ENCAMPMENTS AND HOMELESS SYSTEM SUPPORT;
3. AUTHORIZING THE CITY ADMINISTRATOR TO RENEW
CONTRACTS FOR ONE ADDITIONAL 12-MONTH TERM
DEPENDENT ON REVIEW OF QUANTITATIVE AND QUALITATIVE
DATA; AND
4. MAKING CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
FINDINGS
WHEREAS, on June 6, 2023, the City Council passed Resolution No. 89777 C.M.S., which, among other things, appropriated up to $26,044,615 of Homeless, Housing, Assistance and Prevention (HHAP) Round 4 funds (HHAP-4) and awarded grant agreements and professional services agreements to homeless service providers for a term through June 30, 2024 using Homeless, Housing, Assistance and Prevention (HHAP) funds, general purpose funds and Measure Q funds; and
WHEREAS, on September 19, 2023, the City Council passed Ordinance No. 13759 C.M.S. (Shelter Crisis Ordinance), which appropriated up to $65,000,000 of HHAP funding through fiscal year (FY) 2025/26; and
2 WHEREAS, the State of California has notified the City of their HHAP Round 5 (HHAP- 5) allocation in the amount of $ 28,446,565.83 and is awaiting approval of application and final contract execution by the State; and
WHEREAS, HHAP funds are integral to the City of Oakland ’s homeless intervention system to maintain existing emergency homeless interventions; and
WHEREAS, to continue homeless programming at the current service level including the provision of hygiene services, waivers to the local/small local business enterprise (L/SLBE) requirement are needed for operators providing critical health services including shower and porta potty hygiene services; and
WHEREAS, staff now seeks authorization to enter into agreements for homeless services with service providers as indicated in Table 1 below; and
WHEREAS, in order to increase the service quality and safety of the City ’s shelter interventions, staff also seeks authorization to increase the amounts of certain contracts as specified in Table l up to $250,000 per contract, should additional funding from private sources, additional HHAP funds, competitive grants, or other sources, subject to Council appropriation if applicable and funding requirements; and
WHEREAS, the State of California, Interagency Council on Homelessness (Cal ICH) is strongly encouraging the use of HHAP and other funds for capacity building and professional development for service providers, including removing b arriers to contracting with culturally specific service providers and building capacity of providers to administer culturally specific services; and
WHEREAS, the City Administrator has determined that the agreements are professional, scientific or technical and temporary in nature, and the performance of the agreements shall not result in the loss of employment or salary by any person having permanent status in the competitive service; and
WHEREAS, staff may need to shift HHAP funds between the agreements in Tables 1 and 2 or between fiscal years to ensure that all funds are timely expended and align with regulatory requirements; and
WHEREAS, the City has an existing lease agreement with Game Changer (Marine), LLC for the Wood Street Community C abin Program and Wood Street Safe RV Program located at 2201 and 2601 Wood Street, for an annual rent of $80,000 through December 31, 2025; and
WHEREAS, funding for the HHAP programs in Table 1 and 2 are appropriated in the State of California Fund (2159), Community Housing Services Org (78411), HHAP FY2021 thru FY2023 Project (1005248), HHAP Round 2 Project (1006126), HHAP Round 3 Project (1006326), HHAP Round 4 Project (1006961), HHAP Round 5 Project (1007402), Homeless Services & Support Program (NB41); and
3 FURTHER RESOLVED: That the City Council awards the following grants , professional services agreements , lease payments, and/or rental contracts for homeless intervention services in an amount not to exceed the specified amount for terms identified in Tables 1 and 2 below using the “actual amount” of HHAP funds identified below, or the “up to amount” should additional funds become available during the term , subject to any applicable funding regulations and requirements:
Table 1 – HHAP Funded Contracts
Provider Grant/Profession
al Services
Agreement (PSA)
Up to
Amount
Actual
Amount
Term L/SLBE
Waiver
Building
Opportunities
for Self-
Sufficiency
Wood Street RV
Safe Parking PSA
$1,200,000 $950,000 Jul 1, 2024 – Sep
30, 2025
Yes
Game Changer
(Marine), LLC
Wood Street Lease
Payments
$160,000 $80,000
annually
Jan 1, 2024 – Dec
31, 2025
N/A
Society of St.
Vincent de
Paul Alameda
County
Emergency
Congregate
Shelter PSA
$1,470,000 $1,220,000 Jul 1, 2024 – Sep
30, 2025
N/A
Urban
Compassion
Project
Hygiene Oversight
and Outreach
Grant
$150,000 $100,000 Jan 1, 2025 – Dec
31, 2025
Yes
Housing
Consortium of
the East Bay
(HCEB)
71st RV Safe
Parking PSA
$1,150,000 $900,000 Jul 1, 2024 – Dec
31, 2024
N/A
Youth Spirit
Artworks
(YSA)
TAY Transitional
Housing
$1,600,000 $1,350,000 Jul 1, 2024 – Sep
30, 2027
N/A
Social Impact
Wheel, LLC
Grant writer,
research
consultant
$280,000 $139,950 Mar 1, 2024 – Dec
31, 2025
Yes
TBS Site
Services
Porta Potties and
Handwashing
Stations
$1,000,000 $750,000 Jul 1, 2024 – Sep
30, 2025
Yes
HERC Rentals
Inc.
Electrical services
to outdoor
interventions
$2,500,000 $2,500,000 Feb 1, 2023 – Dec
31, 2025
Yes
Housing
Consortium of
the East Bay
(HCEB)
3rd & Peralta
Navigation Center
Site Improvement
Grant
$500,000 - Jul 1, 2024 – Dec
31, 2025
No
Operation
Dignity, Inc.
West Oakland
Complex PSA Site
Improvement
Grant
$1,500,000 - Jul 1, 2024 – Dec
31, 2025
No
TOTAL: $11,510,000 $7,989,950
4 Table 2 – HHAP Funded Contract Amendments
Provider Grant/Professional
Services
Agreement (PSA)
Amount Total Contract
Amount
Term L/SLBE
Housing
Consortium of
the East Bay
(HCEB)
3rd & Peralta
Navigation Center
PSA amendment
$1,100,000 $2,250,000 Jul 1, 2023
– Sep 30,
2025
N/A
Operation
Dignity, Inc.
West Oakland
Complex PSA
(Mandela and
Northgate Cabins)
amendment
$3,000,000 $5,700,000 Jul 1, 2023
– Sep 30,
2025
N/A
Urban Alchemy 66th Avenue RV
Safe Parking PSA
amendment
$2,200,000 $5,576,375 Jan 1, 2023
– Sep 30,
2025
Yes
Roots
Community
Health Center
Miller Community
Cabins PSA
Amendment
$500,000 $1,575,000 Jul 1, 2023
– Dec 31,
2024
N/A
WEHOPE –
DBA Project
We Hope
Mobile Showers
PSA Amendment
$250,000 $1,005,000 Jul 1, 2023
– Dec 30,
2025
Yes
Aspire
Consulting -
Kathie Barkow
Family Services
Consultant PSA
Amendment
$60,000 $120,000 Jul 1, 2023
– Dec 31,
2026
Yes
TOTAL ADDED $7,110,000 $16,226,375
And be it
FURTHER RESOLVED: That the City Council awards the following grants and/or professional services agreements for homeless intervention services in an amount not to exceed the specified amount for terms identified in Table 3 below using the funding sources identified below, subject to any applicable funding regulations and requirements:
Table 3 – HHAP – Combined Funding Contracts
Provider Grant/
Professional
Services
Agreement
(PSA)
Amount Funding Sources Term Total
Contract
Amount
Abode
Services
Navigate to
Housing PSA
$550,000 State of California
Fund (2159),
Community Housing
Services Org (78411),
HHAP Round 4 Project
(1006961), Homeless
Services & Support
Program (NB41)
Jan 1, 2024
– Dec 31,
2026
$1,880,019
5 $1,030,019 HUD-
ESG/SHP/HOPWA
Fund (2103),
Community Housing
Services Org (78411),
CoC Navigate to
Housing Project
(1007453), Homeless
Services & Support
Program (NB41)
$300,000 Measure Q Fund
(2244), Community
Housing Services Org
(78411), City-County
Re-entry Job Project
(1001142), Homeless
Services & Support
Program (NB41)
Operation
Dignity
HMOP PSA $450,000 State of California
Fund (2159),
Community Housing
Services Org (78411),
HHAP Round 4 Project
(1006961), Homeless
Services & Support
Program (NB41)
Jul 1, 2024
– Sep 30,
2025
$1,200,000
$750,000 Measure Q Fund
(2244), Homelessness
Org (02141), Measure
Q Homelessness
Project (1005349),
Homeless Services &
Support Program
(NB41)
Covenant
House
California
TH Expansion
Project
$433,500 State of California
Fund (2159),
Community Housing
Services Org (78411),
HHAP Round 4 Project
(1006961), Homeless
Services & Support
Program (NB41)
Jul 1, 20124
– Dec 31,
2026
$1,633,500
$1,200,000 Low Moderate Income
Housing Asset Fund
(2830), Housing and
Community
Development Org
(89929), Low Moderate
Income Housing Asset
Fund Project
(1007497), Low
6 Income Housing
Program (SC14)
Jewel’d
Legacy
Group, LLC
Capacity
Building and
Event
Administration
PSA Amendment
$143,880 State of California
Fund (2159),
Community Housing
Services Org (78411),
HHAP Round 3 Project
(1006326), Homeless
Services & Support
Program (NB41)
Jul 1, 2023
– Dec 31,
2026
$250,000
$50,000 General Purpose Fund
(1010), Community
Housing Services Org
(78411), Hunger
Program FY2023
Project (1005635),
Homeless Services &
Support Program
(NB41)
$56,120 HUD-CDBG Fund
(2108), Community
Housing Services Org
(78411), CDBG CHS
Delivery Project
(1006660), Homeless
Services & Support
Program (NB41)
TOTALS
$4,963,519 $4,963,519
And be it
FURTHER RESOLVED: That the City Council finds that it is in the best interest of the City to waive the L/SLBE requirements and award professional services agreement provider s identified in Table 1, for the reasons set forth in the accompanying staff report, and hereby waives this requirement; and be it
FURTHER RESOLVED: That based on information provided by the City Administrator, the City Council finds that these professional services agreements are of a professional and temporary nature and shall not result in the loss of employment or salary by any person having permanent status in the competitive civil service; and be it
FURTHER RESOLVED: That the use of City -owned or City-leased land for less than fair market rental value by the above-listed providers for homeless programs is in the best interest of the City; and be it
FURTHER RESOLVED: That the City Council finds and determines, after independent review and consideration, that this action complies with the California Environmental Quality Act (CEQA) because these agreements are categorically exempt from CEQA pursuant to Sections 15301 (existing facilities); and be it
7 FURTHER RESOLVED: That the City Administrator is authorized to make such amendments to the approved grants and/or professional services agreements as may be necessary to achieve the purposes of this Resolution or to ensure timely spend down of time -limited funds, including moving HHAP funds between the agreements in Table s 1, 2, and 3 or between fiscal years, subject to any applicable funding regulations and requirements; and be it
FURTHER RESOLVED: That the City Administrator is authorized to amend and renew contracts listed in Tables 1, 2 and 3 for up to twelve additional months without returning to City Council, contingent on review of qualitative and quantitative programmatic data; and be it
FURTHER RESOLVED: That prior to execution, all agreements and amendments shall be reviewed and approved as to form and legality by the City Attorney and executed copies shall be filed with the City Clerk.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - FIFE, GALLO, JENKINS, KALB, KAPLAN, RAMACHANDRAN, REID, AND
PRESIDENT FORTUNATO BAS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California