APPROVED AS TO FORM AND LEGALITY
________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO
ENTER INTO A COOPERATIVE PURCHASE AGREEMENT WITH THE
FORD STORE FOR THE ACQUISITION OF SIXTY -EIGHT (68)
OAKLAND POLICE DEPARTMENT VEHICLES IN AN AMOUNT NOT
TO EXCEED FOUR MILLION AND FIVE HUNDRED THOUSAND
DOLLARS ($4,500,000), AND MAKING CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) EXEMPTION FINDINGS
WHEREAS, the Oakland Public Works Department’s (OPW’s) Bureau of Maintenance and Internal Services (BMIS) is responsible for the procurement of the City of Oakland’s (City) fleet and equipment; and
WHEREAS, the Fiscal Year (FY) 202 4-25 Adopted Budget appropriated and allocated funds in the General Fund for the replacement of Oakland Police Department Public Safety equipment that are beyond its economic service life; and
WHEREAS, City Resolution No. 87782 C.M.S, whereas the vehicle subrogation fund shall be used to support City Fleet; and
WHEREAS, Oakland Municipal Code (OMC) § 2.04.080 provides that “Where advantageous for the City, the City Administrator may purchase supplies or services as defined in Section 2.04.010, through leg al contracts of other governmental jurisdictions or public agencies that were awarded pursuant to an appropriate competitive process (i.e. advertised and bid for products and non -professional services; advertised and awarded through an RFP/Q process for pr ofessional services) without further contracting, solicitation, or formal bidding. Cooperative agreements are subject to City of Oakland purchasing and other applicable policies and requirements set forth in the City’s standard contracts and insurance requirements”; and
WHEREAS, the use of cooperative agreements allows the City to ensure services are uninterrupted, provides the City with access to commodities and services at lower prices, which results in significant cost savings for the City, and use of another jurisdictions competitive procurement process in lieu of relying on a City-initiated advertising and bidding process significantly shortens the contract cycle process because the competitive solicitation process has been completed by another governmental jurisdiction or public agency saving staff time and resources; and
2 WHEREAS, staff seeks City Council approval pursuant to OMC § 2.04.030 of this cooperative purchase agreement that exceed $250,000 in value; and
WHEREAS, the Oakland Police Department is operating with vehicles that ha ve exceeded their life cycle; and
WHEREAS, the replacement of police interceptors is essential to ensure the uninterrupted provision of City emergency and non-emergency services; and
WHEREAS, staff seeks City Council approval pursuant to OMC § 2.04.030 to award contracts, via the cooperative purchase agreement process, to The Ford Store; and
WHEREAS, the proposed purchase of police interceptor vehicles is recommended to be made by using Master Contract No.901979 County of Alameda, Public Works Agency; and
WHEREAS, the funds for these contracts are budgeted and available in the FY 2024 - 2025 General Fund (1010), Org 90591 - City-wide Activities, Project 1000008 – DP1000 Administrative Project , Equipment Fund (4100), Org 30541 - Equipment Services:
Administration, Project 1003866 – Insurance Recovery Fund - OPD, and Project 1006950- Vehicle Acquisitions - City now, therefore, be it
RESOLVED: That pursuant to Oakland Municipal Code Section 2.04.80 , the City Council authorizes the City Administrator to enter into a contract by the cooperative purchase agreement process, with The Ford Store in an amount not to exceed four million and five hundred thou sand dollars ( $4,500,000) to purchase sixty-eight (68) police interceptor vehicles; and be it
FURTHER RESOLVED: That the City Administrator or their designee is authorized to complete all required negotiations, execute the agreements, and take any other action consistent with this Resolution and its basic purpose; and be it
FURTHER RESOLVED: That the agreements and the action being undertaken to implement them are exempt from the California Environmental Quality Act (CEQA) under the following CEQA Guideline Sections: Section 15060(c)(2) (no direct or reasonably foreseeable indirect physical change in the environment); Section 15061(b)(3) (no significant effect on the environment); Section 15301 (existing facilities); Section 15307 (protection of natural resources); Section 15308 (protection of the environment); and Section 15309 (inspections), each of which provides a separate and independent basis for CEQA clearance and when viewed collectively provide an overall basis for CEQA clearance; and be it
FURTHER RESOLVED: That for the action proposed by this Resolution, the City Administrator shall file a Notice of Exemption with the Clerk of the County of Alameda; and
3 FURTHER RESOLVED: That the contract and amendments authorized he reunder shall be reviewed and approved by the City Attorney for form and legality and shall be placed on file in the office of the City Clerk; and be it
FURTHER RESOLVED: That the City Administrator is authorized on behalf of the City to execute and submit all documents, payment requests, and related actions consistent with the authorizations set forth in this Resolution.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - FIFE, GALLO, JENKINS, KALB, KAPLAN, RAMACHANDRAN, REID, AND
PRESIDENT FORTUNATO BAS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California
3367456/AS
2646873v9 / Attorney Initials - updated 1/9/2022
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