Public Safety Committee
October 22, 2024
AGENDA REPORT
TO: Jestin D. Johnson FROM: Damon Covington
City Administrator Fire Chief
SUBJECT: Federal FY 2023-24 Port Security
Grant Program (PSGP) Grant
DATE: September 18, 2024
City Administrator Approval Date:
RECOMMENDATION
Staff Recommends The City Council Adopt A Resolution: (1) Authorizing The City Administrator To: (A) Enter Into An Agreement With The U.S. Department Of Homeland Security For Fiscal Year 2023/2024 Port Security Grant Program (PSPG) Funds In An Amount Up To Three Hundred Ninety Thousand Dollars ($390,000) For The Period Starting September 1, 2023 Through August 31, 2026; (B) Accept, Appropriate, And Administer Said Funds; (C) Approve The Preliminary Spending Plan; And (D) Expend Funds In Accordance With The Preliminary Spending Plan Including Purchases Of Equipment And Services In Excess Of The City Administrator's Purchasing Authority In Accordance With The City’s Purchasing Requirements And Programs/Policies; (2) Authorizing The Use Of Existing (Budgeted) Funding In The Amount Of One Hundred Thirty Thousand Dollars ($130,000) From Fire Department And Police Department Funds, To Satisfy The In-Kind Matching Fund Requirement; And (3) Making Appropriate California Environmental Quality Act (CEQA) Findings.
EXECUTIVE SUMMARY
The FY 2023/24 grant performance period is from September 1, 2023, through August 31, 2026.
The proposed projects within the PSGP program will be completed either before or no later than allowable time for purchases, which is August 30, 2026.
Acceptance of the FY 2023/24 PSGP grant funds will allow the City of Oakland Fire Department (OFD) and Oakland Police Department (OPD) to construct a new floating dock for the Fire Department Port Security Marine Emergency Response Vessel (Fireboat), rehabilitate one floating dock for the Fire Department Safe boat, replace floating docks for three (3) Police Department Marine Response Vessels and rehabilitate the permanent dock where floating docks are anchored. This investment will allow OFD and Police Department vessels to rapidly respond in coordinated efforts to incidents /disasters affecting the port, bay, and surrounding waterways.
Jestin Johnson (Oct 11, 2024 05:36 PDT)
Oct 11, 2024
Jestin D. Johnson, City Administrator
Subject: Federal FY 2023-24 Port Security Grant Program (PSGP) Grant Date: September 18, 2024
Public Safety Committee
October 22, 2024
The acceptance of the proposed FY 2023-24 PSGP grant will provide resources and deliver capabilities to the City of Oakland and the region necessary to prevent, protect against, mitigate, respond to, and recover from acts of terrorism and other hazards that may impact the Bay Area.
The grant will accomplish this by providing much needed repair, construction, and modernization to the floating docks used by OFD and OPD. Marine Response vessels.
BACKGROUND / LEGISLATIVE HISTORY
The U.S. Department of Homeland Security's (DHS) PSGP announced grant funding opportunities to Port areas for the protection of critical Port infrastructure and operations. The PSGP funding provided to the City of Oakland is primarily intended to assist its first responders in their efforts to create a safer Port and City by enhancing risk management capabilities and the ability to maintain readiness for response. This will be accomplished by rebuild and rehabilitation of floating docks for first responder marine resources.
The FY 2023 Port Security Grant Program (PSGP) is one (1) of four (4) grant programs that constitute the DHS/Federal Emergency Management Agency’s (FEMA) focus on transportation infrastructure security activities. These grant programs are part of a comprehensive set of measures authorized by Congress and implemented by DHS to help strengthen the nation’s critical infrastructure against potential terrorist attacks. The PSGP provides funds to state, local, territorial, and private sector partners to support increased port-wide risk management and protect critical surface transportation infrastructure from acts of terrorism.
The last PSGP grant awarded to the City of Oakland was approved by the City Council on November 16, 2021, under Resolution No. 88902 C.M.S.
ANALYSIS AND POLICY ALTERNATIVES
The FY 2023/24 PSGP grant proposal was approved by the U.S. Department of Homeland Security (DHS), and the City of Oakland has been awarded a grant allocation of Three Hundred Ninety Thousand Dollars ($390,000) for FY 2023/24 as part of an investment in the region. As a condition of this grant, the City of Oakland is required to contribute One Hundred Thirty Thousand Dollars ($130,000) of existing budgeted funding from the Fire Department and Police Department Funds as in-kind matching.
Adoption of this resolution is in alignment with the citywide goals of holistic community safety, as it provides a use to the Police and Fire departments, as well as vibrant sustainable infrastructure, as the docks play a key role in securing and ensuring the safety of the vessels.
The Port Security Grant Program (PSGP) assists Ports in enhancing risk management capabilities by providing funding to purchase the necessary equipment to support the strategic goals associated with the development and implementation of Port and Citywide risk management efforts, as well as continuity of operations for Oakland's designated Tier 1 Port, meaning it is considered a port of national significance.
Jestin D. Johnson, City Administrator
Subject: Federal FY 2023-24 Port Security Grant Program (PSGP) Grant Date: September 18, 2024
Public Safety Committee
October 22, 2024
The following program/project initiatives have been authorized and approved by the United States Department of Homeland Security and the Federal Emergency Management Agency.
• Construct a new floating dock for the Fire Department Port Security Marine Emergency Response Vessel (Fireboat).
• Rehabilitate one floating dock for the Fire Department Safe boat.
• Replace floating docks for three (3) Police Department Marine Response Vessels.
• Rehabilitate the permanent dock where floating docks are anchored.
FISCAL IMPACT
Approval of the proposed resolution will authorize the acceptance and appropriation of FY 2023/24 PSGP grant funds.
FY 2023/24 PSGP grant funds will be deposited into the FEMA Fund (2124), Fire Boat (20813), Project (TBD), and Special Operations (PS18).
AMOUNT OF RECOMMENDATION/COST OF PROJECT:
Grant Amount: $520,000.00
Performance Period: September 1, 2023, through August 31, 2026.
Table 1: Cost Elements of Agreement/Contract:
Project Title Amount
• Construction of a new floating dock
• Rehabilitation of one floating dock
• Replace floating docks for three vessels
• Rehabilitation of the permanent dock
$390,000
Matching funds from the City of Oakland – Fire Department Fund 1010.20813. Project To Be Determined (TBD) and 1010.107410. Project To Be Determined (TBD) to satisfy the in-kind/cash match requirement; and, the Police Department Fund 1.1010.101110.53719.1000008.PS01
$130,000
Total $520,000
This report authorizes the use of the general-purpose fund to cover the cost of central service overhead charges affiliated with said grant.
Jestin D. Johnson, City Administrator
Subject: Federal FY 2023-24 Port Security Grant Program (PSGP) Grant Date: September 18, 2024
Public Safety Committee
October 22, 2024
PUBLIC OUTREACH / INTEREST
No public outreach was required in the development of this report and resolution.
COORDINATION
The FY 2023/24 PSGP grant application processes involved numerous meetings with representatives from the City of Oakland Police Department, the Fire Department, and the Emergency Management Services Division.
The Controller's Bureau, the Information Technology Department, and the Office of the City Attorneys were consulted in the preparation of this report.
SUSTAINABLE OPPORTUNITIES
Economic: In keeping with the mission areas of the National Preparedness Goal: protect, prevent, mitigate, respond, and recover; continued efforts in keeping the City of Oakland safe and secure supports the Bay Area as a desirable place to live, work and play; and encouraging and attracting visitors from around the globe, who spend $16.6 million dollars daily throughout the region.
Environmental: Emergency management programs proactively approach the rising risks and threats that are a result of climate change. With preemptive research and planning, the effects that disasters can have on the general health of the ecosystem – which may be affected by decisions and prioritization of actions taken in the pursuit of long-term recovery, can be mitigated. Through collaboration, these systems and the organizations and communities that surround them can thrive in the aftermath of disaster to become more environmentally sustainable and physically survivable.
Race and Social Equity: Collaboration and coordination across all levels of government, the private sector, special districts, non-governmental organizations, and everyday people presents the opportunity for overcoming challenges that affect marginalized populations, not limited to the non-English speaking, persons with access and functional needs, and the economically disadvantaged.
Jestin D. Johnson, City Administrator
Subject: Federal FY 2023-24 Port Security Grant Program (PSGP) Grant Date: September 18, 2024
Public Safety Committee
October 22, 2024
ACTION REQUESTED OF THE CITY COUNCIL
Staff Recommends The City Council Adopt A Resolution: (1) Authorizing The City Administrator To: (A) Enter Into An Agreement With The U.S. Department Of Homeland Security For Fiscal Year 2023/2024 Port Security Grant Program (PSPG) Funds In An Amount Up To Three Hundred Ninety Thousand Dollars ($390,000) For The Period Starting September 1, 2023 Through August 31, 2026; (B) Accept, Appropriate, And Administer Said Funds; (C) Approve The Preliminary Spending Plan; And (D) Expend Funds In Accordance With The Preliminary Spending Plan Including Purchases Of Equipment And Services In Excess Of The City Administrator's Purchasing Authority In Accordance With The City’s Purchasing Requirements and Programs/Policies; (2) Authorizing The Use Of Existing (Budgeted) Funding In The Amount Of One Hundred Thirty Thousand Dollars ($130,000) From Fire Department and Police Department Funds, To Satisfy The In-Kind Matching Fund Requirement; And (3) Making Appropriate California Environmental Quality Act (CEQA) Findings.
For questions regarding this report, please contact Tracey Chin, Assistant Chief of Technical Services, at (510) 238-4765.
Respectfully submitted,
______________________________
DAMON COVINGTON
Fire Chief
Oakland Fire Department
Attachment (1): Award From the Port Security Grant Program and the City of Oakland for the Distribution of FY 2023/24 Grant Funds