APPROVED AS TO FORM AND LEGALITY
________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OR
DESIGNEE TO AWARD A CONTRACT TO J A MOMANEY SERVICES,
INC. DBA JAM SERVICES, INC., A NON-LOCAL BUSINESS
ENTERPRISE, THE LOWEST RESPONSIVE AND RESPONSIBLE
BIDDER TO FURNISH ELECTRICAL EQUIPMENT, SUPPLIES,
STREETLIGHT, AND TRAFFIC SIGNAL EQUIPMENT IN THE ANNUAL
AMOUNT NOT TO EXCEED SIX MILLION SIX HUNDRED TEN
THOUSAND ONE HUNDRED NINETY-SIX DOLLARS DOLLARS AND
THIRTY-EIGHT CENTS ($6,610,196.38) FOR THE PERIOD OF
NOVEMBER 20, 2024 TO NOVEMBER 20, 2027 IN ACCORD WITH
REQUEST FOR QUOTATION NO. 271290-2, SPECIFICATION NO 23-285- 00, AND THE GENERAL CONDITIONS THEREFOR ON FILE IN THE
PURCHASING SECTION, AND WITH CONTRACTOR’S BID
WHEREAS, the Department of Transportation (DOT), Safe Streets Division maintains a 90-day stock of electrical equipment and are commonly referred to as electrical materials sufficient to expedite projects. Additional materials are ordered as necessary to replenish the stock for unanticipated projects. This contract will ensure that the Oakland Department of Transportation Safe Streets Division retains the ability to continue to acquire electrical equipment, supplies, streetlight and traffic signal equipment without interruption for the coming year that require replacement or upgrade and or any new traffic maintenance projects, or any unforeseen or emergency requirements.
WHEREAS, JAM Services, Inc is the vendor for many manufacturers, including a wide range of traffic control devices such as RRFB, Speed Feedback signs, poles, signal heads, street lights, etc. However, JAM Services does not provide ATMS.now computerized traffic signal system or Synchro signal timing software. JAM Services provides traffic controllers and cabinets, but not all their controllers work with our ATMS.now system. Staff recommends the City Administrator to award a contract to JAM Services Inc. to perform our daily maintenance of the City’s traffic control devices.
2 WHEREAS, on December 18, 2023, in accordance with the Oakland Municipal Code (OMC) 2.04.050 the City issued and advertised Specification No. 23-285-00/RFQ 271290-2 to provide electrical equipment, supplies, streetlight, and traffic signal equipment; and WHEREAS, by January 4, 2024, the City Clerk received and opened four bids in response to Specification No. 23-285-00/RFQ 271290-2; and WHEREAS, ordinance number 13640 C.M.S. and 13647 C.M.S. requires a minimum 50- percent (50%) Local Business Enterprise/Small Local Business Enterprise (“LBE/SLBE”) participation for all purchase of commodities, goods, and associated services for contracts valued at or over fifty thousand dollars ($50,000) when there are at least three certified business listed in the industry, trade, or profession that constitutes a major category of work. However, the Council may waive the City’s LBE/SLBE requirements due to a lack or limited availability of LSBEs or LBEs and because it is in the best interests of the City to do so; and WHEREAS, Staff has not been able to identify any of the certified LBEs/SLBEs that can provide the goods to the City that are required under this contract the City wishes to prevent any delay or lapse of vital services on City streets and roadways. Thus, staff requests that the Council waives the LBE/SLBE utilization requirements for this proposed contract award on this basis and because it is in the best interests of the City to do so because of the reasons discussed in this report; and
WHEREAS, the bid submitted by J A Momaney Services, Inc. dba JAM Services, Inc., a non-local business enterprise, was evaluated and deemed the lowest responsive and responsible bidder and meets all the requirements contained in Specification No. 23-285-00/RFQ 271290-2 to provide electrical equipment, supplies, streetlight, and traffic signal equipment; and WHEREAS, contract purchase orders shall be fulfilled by the annual operating budget of the Oakland Department of Transportation Safe Streets Division as needed, up to the capacity of the contract, therefore be it;
RESOLVED: that the preceding Whereas recitals and the findings and determinations are hereby incorporated in this Resolution by reference; and be it FURTHER RESOLVED: that the Council hereby awards a contract to J A Momaney Services, Inc. dba JAM Services, Inc., a non-local business enterprise, the lowest responsive and responsible bidder, in an amount not to exceed six million six hundred and ten thousand one hundred ninety-six dollars and thirty-eight cents ($6,610,196.38) for the period of November 20, 2024 to November 20, 2027 to provide electrical equipment, supplies, streetlight, and traffic signal equipment; and be it
3 FURTHER RESOLVED: that the contract shall be approved as to form and legality by the City Attorney and copies shall be on file in the City Clerk's Office.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES – FIFE, GALLO, JENKINS, KALB, KAPLAN, RAMACHANDRAN, REID, AND
PRESIDENT FORTUNATO BAS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California
3 3370155v1 / FH - updated 9/4/2024