APPROVED AS TO FORM AND LEGALITY
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. C.M.S.
RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO
ENTER INTO A COOPERATIVE PURCHASING AGREEMENT WITH
CUBIC ITS, INC./TRAFFICWARE GROUP, INC. FOR THE
ACQUISITION OF ELECTRICAL EQUIPMENT, SUPPLIES, AND
TRAFFIC SIGNAL EQUIPMENT IN AN AMOUNT NOT TO EXCEED
FIVE HUNDRED THOUSAND DOLLARS AND ZERO CENTS
($500,000.00) FOR THE PERIOD OF JANUARY 26, 2024 TO DECEMBER 23, 2026 IN ACCORD WITH OAKLAND MUNICIPAL CODE (OMC)
2.04.080 AND THE GENERAL CONDITIONS THEREFOR ON FILE IN
THE PURCHASING SECTION
WHEREAS, the City of Oakland’s (City) Department of Transportation (DOT) requires Electrical Equipment, Supplies, and Traffic Signal Equipment for its regular operations and maintenance City-wide; and
WHEREAS, the City uses the Advanced Transportation Management System (ATMS.now) and the traffic signal equipment that work with the system, which are provided by Cubic ITS, Inc./Trafficware Group, Inc. This equipment includes the Synchro signal timing software, traffic controllers, and cabinets. The ATMS.now system allows the City to monitor and manage the traffic signal control devices that contribute to safe and efficient traffic operations.
These software and hardware are necessary for DOT to maintain and operate the City’s ATMS.now traffic signal system.
WHEREAS, Oakland Municipal Code (OMC) § 2.04.080 provides that “Where advantageous for the City, the City Administrator may purchase supplies or services as defined in Section 2.04.010, through legal contracts of other governmental jurisdictions or public agencies that were awarded pursuant to an appropriate competitive process (i.e. advertised and bid for products and non- professional services; advertised and awarded through an RFP/Q process for professional ser vices) without further contracting, solicitation, or formal bidding. Cooperative agreements are subject to City of Oakland purchasing and other applicable policies and requirements set forth in the City’s standard contracts and insurance requirements”; and
WHEREAS, the use of cooperative agreements allows the City to ensure services are uninterrupted, provides the City with access to commodities and services at lower prices, which results in significant cost savings for the City, and use of another jurisdictions competitive procurement process in lieu of relying on a City-initiated advertising and bidding process significantly shortens the contract cycle process because the competitive solicitation process has been completed by another governmental jurisdiction or public agency saving staff time and resources; and
WHEREAS, the existing legal contract between City of Carlsbad and Cubic ITS, Inc./Trafficware Group, Inc. presents an opportunity for the City to piggyback to purchase supplies and equipment; and
WHEREAS, the acquisition of traffic signal, and electrical equipment is essential to the City of Oakland DOT Safe Street Division’s ability to maintain a 90-day stock inventory to replace or upgrade existing equipment and to expediate projects; and
WHEREAS, staff seeks City Council approval pursuant to OMC § 2.04.030 of this cooperative purchase agreement that exceeds $250,000 in value; and
WHEREAS, there is no minimum commitment to this agreement, and funds will not be committed beforehand unless funding is identified; and
WHEREAS, staff seeks City Council approval pursuant to OMC § 2.04.030 to award a contract, via the cooperative purchase agreement process, to Cubic ITS, Inc/Trafficware Group, Inc.; now, therefore, be it
WHEREAS, contract purchase orders shall be fulfilled by the annual operating budget of the Oakland Department of Transportation Safe Streets Division, through the Supplies: Electrical and Plumbing Account (52511) as needed, up to the capacity of the contract, therefore be it; RESOLVED: That pursuant to Oakland Municipal Code Section 2.04.80, the City Council authorizes the City Administrator to enter into a contract by the co operative purchase agreement process with Cubic ITS, Inc./Trafficware Group, Inc. to provide electrical equipment, supplies, and traffic signal equipment in the amount not to exceed five hundred thousand dollars and zero cents ($500,000.00) for the period of January 26, 2024 to December 23, 2026; and be it
FURTHER RESOLVED: That the contract and amendments authorized hereunder shall be reviewed and approved by the City Attorney for form and legality and shall be placed on file in the office of the City Clerk.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES –
NOES –
ABSENT –
ABSTENTION –
3370360v1 / FH - updated 9/5/2024
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California