October 08, 2024
Finance & Management Committee
CITY OF OAKLAND
O NE F R AN K H. OG A W A PL AZ A • 3R D F L OOR • O AKL A N D, C A L IF O R N IA 9461 2
Office of the City Administrator
Jestin D. Johnson
City Administrator
FAX:TTY/TDD:
(510) 238-3301
(510) 238-2223
(510) 238-2007
October 08, 2024
(Revised 9/26/2024)
CITY COUNCIL COMMITTEE ON FINANCE AND MANAGEMENT
Oakland, California
Chair and Members of the Committee:
Subject: Scheduling of Committee Meetings
In an effort to keep Committees informed of the schedule of committee assignments, staff will provide the Committee with a list at each meeting. Staff seeks direction in management of the committee’s assignments and will offer recommendations to ensure matters are managed efficiently.
Finance and Management Committee Schedule effective March 2023: 2nd & 4th Tuesdays at 9:30 am Chair: Kevin Jenkins; Committee Members: Rebecca Kaplan, Nikki Fortunato Bas, and Janani Ramachandran; Staff: Erin Roseman, Finance Director, Monica Davis and Tonya Gilmore, City Administrator Office, and Britney Davis, Assistant City Clerk, Office of the City Clerk.
October 08, 2024
No. Title Date Scheduled &
File ID
1 Annual Equal Access To Services Ordinance Compliance Report for FY 2023-24 From Human Resources Management
9/12/24 [25-0078]
2 Informational Report From The City Auditor On The Performance Audit Of The Development Services Fund
9/19/24 [25-0109]
3 Informational Report On The Oakland Police And Fire Retirement System’s (“PFRS”, Or “System”) Investment Portfolio As Of June 30, 2024 9/19/24 [25-00101]
4 Informational Report On Vacant Property Tax And The Statistics Of Assessed Properties By City Council District
9/12/24 [25-0058]
rescheduled at
Rules 9/19/24
5 Informational Report Regarding The Noticing Process To Collect Real Property Transfer Taxes
9/12/24 [25-0059]
rescheduled at
Rules 9/19/24
October 08, 2024
Finance & Management Committee
October 22, 2024
No. Title Date Scheduled & File ID
1 Informational Report Regarding Oakland Police Department (OPD) Overtime
Emailed 8/29/24 Rule 28 [25-
0028] con’t from 9/24/24 FMC
2 Informational Report On The Status Of Implementation Of The Slavery Era Disclosure Ordinance
9/26/24 [25-0129]
3 Informational Report From The City Auditor On The Performance Audit Of Grants From The City Of Oakland To Saba Grocers Initiative And Its Fiscal Sponsor
9/26/24 [25-0134]
Quarterly Reports
No. Title First
Scheduled
Last Report &
File ID
Next
Report
1 Revenue & Expenditure Report FMC 6/13/06 5/28/24 [24-0370] Nov-24 2 Informational Report Regarding The Status Of The State And Federal Budget Development And Its Potential
Impacts On The City Of Oakland
FMC 9/27/16
[16-0125]
Informational
Memo 6/06/22
Nov-22
3 Quarterly Report On Public Safety Overtime (OPD) [18-1013] 12/12/23 [23-0837] Apr-24 4 Quarterly Report From The Oakland Fire Department
(OFD) That Includes Additional Information On
Overtime Policies, Procedures, And Controls
[18-1432] 12/12/23 [23-0844] Apr-24
5 Cash Management Report FMC 5/11/04 05/28/24 [24-0367] Sep-24 6 Informational Report Regarding Police And Fire
Retirement System Investment (“PFRS”)
[15-0100] 6/11/24 [24-0440] Oct-24
Semi-Annual Reports
No. Title First
Scheduled
Last
Report
&File ID
Next
Report
1 Staffing Report (May and November) – At 3/28/23 FMC Committee agreed that this report will be updated to include the time frames for hiring City employees and steps taken and proposed to shorten the length of time to recruit and hire City employees and address other challenges with filling City staffing vacancies. This information was previously reported under File ID 22-0417
Rules 2/23/06 3/12/24
[23-0955]
Jun-24
2 Status Report On Citywide Efforts To Research And Correct Negative Fund Balances
FMC 9/15/09
[09-0535]
3/26/24
[24-0195]
Dec-24
3 Status Update on CAD/RMS Prime 2.0 (IT) Committee requested updates are provided twice a year on this project. Providing information on what is being spent and why it is being spent.
FMC 7/11/17
[16-1293]
Information
Memo
2/18/21
Aug-21
October 08, 2024
Finance & Management Committee
Annual Reports
No. Title First
Scheduled
Last Report
&File ID
Next
Report
1 Informational Report Providing A List Of Grants And
Donations Accepted And Appropriated By The City
Administrator On Behalf Of The City Council During The
Fiscal Year
Rules 6/19/08
[07-1482]
7/18/23
[23-0421]
Jun-24
2 Informational Report On City Attorney’s Annual Report, Including But Not Limited To Financial And Litigation Trends For The Past Five Years As Well As Advisory Work,
Affirmative Litigation And Special Initiatives By The Office Of The City Attorney
Rules
1/24/02 &
FMC
11/14/06
2/25/20
[18-2129]
2023
3 Informational Report From The Public Works Agency On
The City Fleet
FMC 6/08/10
[09-1472]
N/A June-21
4 Equal Access Ordinance [15-0104] 10/24/23
[23-0758]
Sept-24
5 Informational Report Regarding Worker’s Compensation FMC 11/14/06 3/28/23 [23-0154]
Mar-24
6 Informational Report From The City Auditor On The Status Of Required Audits
Rules 9/19/19 11/1/22
[22-0531]
TBD
7 Biannual Report On Aging And Outstanding Revenue –
Report Requested As Part Of The Motion By
Councilmember Guillen at FMC 3/8/16 2nd Quarter Revenue & Expenditure Report. Report converted from Semi-Annual to Annual Report at FMC on 3/28/23.
FMC 3/8/16 11/12/19
[18-2326]
TBD
8 Informational Report Listing All Purchases And Contracts Authorized By The City Administrator, Or The City
Administrator Designee, Within The City Administrator’s Contract Authority During Fiscal Year In Accordance With Oakland Municipal Code Section 2.04.020.D.2 – Report
converted from Semi-Annual to Annual Report at FMC on
3/28/23.
Rules 7/9/09
[09-0629]
4/25/23
[23-0167]
Apr-24
9 Informational Report on the City’s Compliance w/ the
Prompt Payment Ordinance (OMC Chapter 2.06) with
particular attention to City of Oakland purchase contracts and grant agreements to organizations that provide services in traditionally underserved communities and in a manner that prioritizes equity.
6/07/22
[22-0417]
7/09/24
[24-0581]
July-25
10 Informational Report From The City Administrator On The Status Of Implementing Policy Directives Passed By The
City Council
6/14/23
[23-0482]
6/14/23
[23-0482]
July-24
[24-0444]
October 08, 2024
Finance & Management Committee
Biennial Reports
No. Title Scheduled Last Report Next
Report
1 A Review And Possible Action On The Mayor’s
Salary (Odd-Numbered Years)
Charter Requirement
[14-1117]
7/11/23 [23-0574]
6/06/24 [24-0445]
Jan-25
Pending No Date Specific
No. Title Scheduled
1 Informational Report On The City’s Work In Improving Contracting Opportunities For Local, Small, Women And Minority- Owned Businesses Including The Minutes Of All Meetings Of The Supporting Contracting Opportunities Committee And The Ad Hoc Subcommittee For Reviewing Contracts, Including A List Of All Contracts That Have Been Sent To Them For Review And Feedback, The Timeline For Such Feedback, And The Outcome Of Their Review And The Authorizing Information For The Creation Of Such Bodies, Who Was Selected To Serve On Them, By Whom Such Selection Was Made, Who Decided Which Contracts Would Be Sent To Them For Review, And On The Basis Of What Criteria, And The Status Of Enforcement Of Oakland’s Prompt Payment Policy, And To Report On What Actions The Administration Is Taking, Through These “Committees” Or Otherwise, To Remedy The Mistreatment Of DBE Subcontractors By Prime Contractors With Whom
The City Contracts.
10/13/21
[21-0697]
2 Adopt A Resolution Amending Resolution No. 89376 C.M.S., Which Awarded Grants To Community Service Providers, To Add Friends Of The Oakland Branch, A California Nonprofit Corporation, As The Fiscal Sponsor For The Grantee “National Association For The Advancement Of Colored People (NAACP)” For An Amount Not To Exceed Ten Thousand Dollars ($10,000)
6/29/23
[23-0537]
7/6/23 moved to
pending No
Date Specific.
3 Staff Recommends That the City Council Approve A Report And Recommendation:
1.) To Review The Sperry Capital, Inc. Analysis Of The Kosmont Proposal To Establish An Enhanced Infrastructure Financing District (EIFD) Exclusively For East Oakland, Exclusively For West Oakland, And For East And West Oakland Combined As Outlined in Resolution 89480 C.M.S.; And
To Develop An Enhanced Infrastructure Financing District Policy 2/8/24
[24-0039]
2/27/24 FMC
moved to
pending No
Date Specific.
4 Staff Recommends That The City Council Adopt A Resolution (1) Authorizing The Public Bank East Bay (PBEB) To Apply For Regulatory Approval; (2) Authorizing The City Of Oakland To Become A Founding Member Of The PBEB; And (3) Authorizing The City Administrator To Make Investment Contributions To Capitalize The PBEB 6/6/24
[24-0532],
7/11/24 moved
to Pending No
Date Specific.
5 Informational Report Regarding Proposed Substantive Changes To The Consolidated Fiscal Policy
4/9/24
[24-0263] last
con’t from
9/24/24 FMC
October 08, 2024
Finance & Management Committee
Boards/Commission Reports (As Requested)
No. Title
1 Budget Advisory Commission
2 Business Tax Board Of Review
3 Civil Service Board
Respectfully submitted,
Judith Christian
Executive Assistant to Director (Finance)
For: Jestin D. Johnson
City Administrator
* Per Resolution No. 88266 C.M.S. Temporary Amendments to Council’s Rules Of Procedure, Informational Reports were provided by the City Administrator via publicly published memoranda. These Informational Memos may be scheduled at Rules at the request of the Chair. Informational Memos are available at the following website:
https://www.oaklandca.gov/resources/info-memo.