APPROVED AS TO FORM AND LEGALITY
___________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. _______________ C.M.S.
RESOLUTION: (1) AUTHORIZING THE CITY ADMINISTRATOR TO
ENTER INTO A N AGREEMENT WITH ALLIA NCE LAUNDRY
SYSTEMS FOR COMMERCIAL GRADE WAS HING MACHINE AND
APPLIANCE SERVICES FOR THE FIRE DEPARTMENT, FROM JUNE 1, 2024 THROUGH JUNE 30 , 2028 , AT A COST OF FIVE H UNDRED THOUSAND DOLLARS ($5 00,000) WITH THE OPT ION TO EXTEND
THE AGREEM ENT FOR ONE ADDITIONAL Y EAR, WITHOUT
RETURNING TO COUNCIL , AT A COST OF ONE H UNDRED
THOUSAND DOLLARS ($1 00,000), FOR A TOTAL AMOUNT NOT TO EXCEED SIX HUNDRED T HOUSAND DOLLARS ($60 0,000); AND (2) WAIVING THE CITY’S C OMPETITIVE REQUEST F OR
PROPOSALS/QUALIFICATION (RFP /Q) PROCESS AND LOCAL AND
SMALL LOCAL BUSINESS (L /SLBE) ENTERPRISE PROGRAM
REQUIREMENTS FOR THE PROPOSED AGREEMENT
WHEREAS, research over the last decade or more has shown that occupational cancer continues to be a significant concern in the fire service: the composition of items found in residential and commercial structures that burn are highly toxic; and
WHEREAS, personal protective equipment are important items that allow Oakland firefighters to perform their job responsibilities during emergency situations, and the ability for firefighters to wash/clean their PPE after a fire or hazardous material response incident is imperative; and
WHEREAS, Fire Department members in the Operations Division respond to over 70,000 emergency calls for service each year, and routine cleaning of PPE provides a high level of protection from carcinogens that can lead to occupational cancer; and
WHEREAS, an International fire service best practice is that all PPE items are washed in a commercial extractor/washing machine immediately after a fire incident to reduce the likelihood of an OFD member being exposed unnecessarily to contaminants; and
WHEREAS, this Resolution will authorize the City Administrator to establish a contract with Alliance Laundry Systems for extractor purchasing, servicing, and yearly maintenance; and
2 WHEREAS, at its core, an extractor is a device that is used to remove harmful fumes and compounds from the gear used by firefighters, the Oakland Fire Department has been using this proven safety equipment for over 25 years; and
WHEREAS, adoption of this resolution is in alignment with the citywide goal of holistic community safety, as it directly benefits the health, safety and wellbeing of Oakland Firefighters; and
WHEREAS, the Local Business Enterprise/Small Local Business Enterprise ("LBE/SLBE") Program (Ordinance No. 13647 C.M.S.) requires a minimum 50-percent (50%) and participation for all professional service contracts valued at or over fifty thousand dollars ($50,000) when there are at least three certified businesses listed in the industry, trade, or profession that constitutes a major category of work; and if at least three L/SLBEs are not certified, then the requirement is either waived, or the 50% requirement may be set at a percentage from 50 % to 0%, but not less than 20% if at least one LBE/SLBE is certified and available; and WHEREAS, The Oakland Fire Department (OFD) Support Services Division is responsible for the procurement of PPE and appliances used to clean the gear after it has been contaminated, and the acquisition of appliances used to clean PPE items ensures the City and the Fire Department remain compliant with National Fire Protection Association (NFPA) 1851 (Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting) and Occupational Safety and Health Administration (OSHA) mandates; and
WHEREAS, Alliance Laundry Systems has demonstrated consistency and reliability with supplying needed fire equipment items to the Oakland Fire Department in the past; and WHEREAS, Oakland Municipal Code Section 2.04.051.B. permits the City Council to waive the request for proposal/qualifications (RFP/Q) requirements upon a finding that it is in the best interest of the City to do so; and
WHEREAS, the Fire Department is seeking to waive the RFP/Q requirements as well as the ("LBE/SLBE")requirements for the proposed agreement due to the fact that Alliance Laundry Systems is the only provider in Northern California who can supply extractors for department use and conduct repairs/maintenance in a timely manner yet is not a local business, and WHEREAS, the City Council already appropriated and allocated funding in the FY 2024-25 midcycle budget for the current year of the contract in General Purpose Fund (1010), Fire: Support Services Organization (20816), DP200 Administrative Project (1000009), Emergency Response Support Services (PS26); and
WHEREAS, funding for the future years of the contract are contingent on funding availability and approval in future budget cycles; now, be it 3 RESOLVED: That the City Administrator is authorized to enter into a four-year a
greement with Alliance Laundry Systems to purchase personal protective gear extractors (commercial grade washing machine) and appliance servicing from June 1, 2024 through June 30, 2028 for an amount not to exceed $500,000, with the option to extend for one additional y
ear, without returning to City Council, for an amount not to exceed $100,000 for a gr and total amount
not to exceed $600,000; and, be it
FURTHER RESOLVED: That for the reasons stated above and in the City Administrator’s report accompanying this item and pursuant to Oakland Municipal Code section
2.04.051.B, the City Council finds that it is in the best interests of the City to waive the advertising and the request for proposal/qualifications and the LBE/SLBE requirements for the proposed agreement with Allia nce Laundry Systems, and so waives such requirements; and be it FURTHER RESOLVED: That all agreements issued hereunder shall be review ed and approved by the office of the City Attorney for form and legality and copies shall be placed on file in the Office of the City Clerk.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - FIFE, GALLO, JENKINS, KALB, KAPLAN, RAMACHANDRAN, REID, AND
PRESIDENT FORTUNATO BAS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California
3383001/AS