INTER OFFICE MEMORANDUM
TO: Ivy To, FROM: Vivian Inman,
Project Manager, Department of Transportation Sr. Contract Compliance Officer PRE
PARED BY: Paula Peav,
Contract Compliance Officer
SUBJECT: REVISED Compliance Analysis- DATE: July 17, 2024 Citywide Sidewalk Shaving REBID
Project No. 1006640
The assigned Contract Compliance Officer conducted a compliance analysis of three (3) bids submitted to the City in response to the above referenced project. Below are the results of the compliance evaluations for the most recent L/SLBE Program for, (a) the minimum 50% Local and Small Local Business Enterprise (L/SLBE) participation requirement; and (b) preliminary review for compliance with the Equal Benefits Ordinance (EBO).
Responsive with
L/SLBE and/or EBO
Policies
PROPOSED
PARTICIPATION
EARNED CREDITS AND
DISCOUNTS
Company
Name
Original
Bid
Amount
Total
L/SLBE
LPG/LBE
SLBE
*VSLBE
L/SLBE/
VSLBE
Trucking
Total
Credited
Earned Bid
Discounts
Adjusted
Bid
Amount
EBO
Compliant
? Y/N
Precision
Emprise LLC
$937,500 100% 87.2% 0.00% 12.8%
*25.6%
0.00% 112.8% 2% $918,750 Y
Cooper
Construction
$5,235,143 100% 0.00% 0.00% 100% 0.00% 100% 10% $4,711,628.70 Y * Double counted value is 25.6% for Very Small Local Business Enterprise (VSLBE) Co
mments: Both firms met the 50% L/SLBE participation requirement and earned bid discount points. Both firms are EBO compliant.
Non-Responsive with
L/SLBE and/or EBO
Policies
PROPOSED
PARTICIPATION
EARNED CREDITS AND
DISCOUNTS
Company
Name
Original
Bid
Amount
Total
L/SLBE
LBE
SLBE
*VSLBE
L/SLBE/V
SLBE
Trucking
Total
Credited
Earned Bid
Discounts
Adjusted
Bid
Amount
EBO
Compliant
? Y/N
Trip Stop
Sidewalk
Repair Inc
$1,512,000 0.00% 0.00% 0.00% 0.00% NA 0.00% 0.00% NA N
Comments: As noted above, the firm failed to meet the minimum 50% L/SLBE participation requirement. Therefore, they are non-responsive to L/SLBE participation requirement. The firm is not EBO compliant.
For questions or comments, please contact Paula Peav, Contract Compliance Officer at [email protected] or (510) 238-3190.
Project Name:
Project No.: 1006640
Discipline Prime & Subs Location Cert. LBE/LPG SLBE *VSLBE Total VSLBE L/SLBE Total TOTAL Status (2x Value) LBE/SLBE Trucking Trucking Trucking Dollars Ethn. MBE WBE PRIME
Precision Emprise LLC
DBA Precision Concrete
Cutting Oakland CB 817,500 817,500 817,500C
Site Setup/clean up RF Contractors Oakland CB 120,000 120,000 120,000 AA 120,000 Project Totals $817,500 $0 $120,000 $937,500 $0 $0 $0 $937,500 120,000 0
87.20% 0.00% 12.80% 100.00% 0.00% 0.00% 0.00% 100% 12.80% 0.00% Requirements: The 50% requirement can be satisfied by a Ethnicity combination of 25% LBE and 25% SLBE. A VSLBE's AA = African American participation is double counted towards meeting the A = Asian requirement. AI = Asian Indian
AP = Asian Pacific
Legend LBE/LPG = Local Business Enterprise/Local Produced Goods NPSLBE = NonProfit Small Local Business Enterprise C = Caucasian SLBE = Small Local Business Enterprise UB = Uncertified Business H = Hispanic VSLBE = Very Small Local Business Enterprise CB = Certified Business NL = Not Listed Total LBE/SLBE = All Certified Local and Small Local Businesses MBE = Minority Business Enterprise NA= Native American NPLBE = NonProfit Local Business Enterprise WBE = Women Business Enterprise O= Other LBE/SLBE Participation
Bidder1
Citywide Sidewalk Shaving REBID
Engineer's Estimate $939,000.00 Under/Over Engineers Estimate: -$1,500.00 TOTAL
DOLLARS
LBE/LPG
25% SLBE 25% TOTAL
LBE/SLBEVSLBE VSLBE
Trucking
L/SLBE TRUCKING
Project No. 1006640
RE:
CONTRACTOR:
Engineer's Estimate: Contractors' Bid Amount
Discounted Bid Amount: Amt. of Bid Discount Discount Percentage:
$918,750.00 $18,750.00 2.00%
1. Did the 50% local/small local requirement apply: YES
2. Did the contractor meet the 50% requirement YES
87.20%
0.00%
12.80%
NA
0.00%
0.00%
4. Did the contractor receive bid discount percentage? YES
(If yes, list the percentage received) 2%
5. Additional Comments.
Reviewing
Officer: Paula Peav Date: 7/17/2024
Approved By: Vivian Inman Date: 7/17/2024
b) % of SLBE participation
Department of Workplace & Employment Standards
DWES
PROJECT COMPLIANCE EVALUATION FOR :
Citywide Sidewalk Shaving REBID
Precision Emprise LLC DBA Precision Concrete Cutting
Over/Under Engineer's Estimate
$939,000.00 $937,500.00 ($1,500.00)
a) % of LBE/LPG
6. Date evaluation completed and returned to Contract Admin./Initiating Dept. 7/17/2024
Date
c) % of VSLBE participation (Double Counted Value
is 25.6%)
3. Did the contractor meet the L/SLBE trucking requirement? a) Total L/SLBE trucking participation
a) Total VSLBE trucking participation
Proposed VSLBE participation is 12.8%, however per the L/SLBE program a VSLBE participation is double counted towards meeting the requirement. Therefore, the double counted percentage is 25.6%
Project Name:
Project No.: 1006640
Discipline Prime & Subs Location Cert. LBE/LPG SLBE *VSLBE Total VSLBE L/SLBE Total TOTAL Status (2x Value) LBE/SLBE Trucking Trucking Trucking Dollars Ethn. MBE WBE PRIME
Trip Stop Sidewalk Repair
Inc San Carlos UB 1,512,000NL
Project Totals $0 $0 $0 $0 $0 $0 $0 $1,512,000 0 0
0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 100% 0.00% 0.00% Requirements: The 50% requirement can be satisfied by a Ethnicity combination of 25% LBE and 25% SLBE. A VSLBE's AA = African American participation is double counted towards meeting the A = Asian requirement. AI = Asian Indian
AP = Asian Pacific
Legend LBE/LPG = Local Business Enterprise/Local Produced Goods NPSLBE = NonProfit Small Local Business Enterprise C = Caucasian SLBE = Small Local Business Enterprise UB = Uncertified Business H = Hispanic VSLBE = Very Small Local Business Enterprise CB = Certified Business NL = Not Listed Total LBE/SLBE = All Certified Local and Small Local Businesses MBE = Minority Business Enterprise NA= Native American NPLBE = NonProfit Local Business Enterprise WBE = Women Business Enterprise O= Other LBE/SLBE Participation
Bidder2
Citywide Sidewalk Shaving REBID
Engineer's Estimate $939,000.00 Under/Over Engineers Estimate: $573,000.00 TOTAL
DOLLARS
LBE/LPG
25% SLBE 25% TOTAL
LBE/SLBEVSLBE VSLBE
Trucking
L/SLBE TRUCKING
Project No. 1006640
RE:
CONTRACTOR:
Engineer's Estimate: Contractors' Bid Amount
Discounted Bid Amount: Amt. of Bid Discount Discount Percentage:
NA NA NA
1. Did the 50% local/small local requirement apply: YES
2. Did the contractor meet the 50% requirement NO
0.00%
0.00%
*0.00%
NA
0.00%
0.00%
4. Did the contractor receive bid discount percentage? NO
(If yes, list the percentage received) 0%
5. Additional Comments.
Reviewing
Officer: Paula Peav Date: 7/15/2024
Approved By: Vivian Inman Date: 7/15/2024
b) % of SLBE participation
Department of Workplace & Employment Standards
DWES
PROJECT COMPLIANCE EVALUATION FOR :
Citywide Sidewalk Shaving REBID
Trip Stop Sidewalk Repair Inc
Over/Under Engineer's Estimate
$939,000.00 $1,512,000.00 $573,000.00
a) % of LBE/LPG
6. Date evaluation completed and returned to Contract Admin./Initiating Dept. 7/15/2024
Date
c) % of VSLBE participation (Double Counted Value
is 0.00%)
3. Did the contractor meet the L/SLBE trucking requirement? a) Total L/SLBE trucking participation
a) Total VSLBE trucking participation
Firm failed to meet the minimum 50% L/SLBE participation requirement. Therefore, they are non-responsive to L/SLBE program.
Project Name:
Project No.: 1006640
Discipline Prime & Subs Location Cert. LBE/LPG SLBE *VSLBE Total VSLBE L/SLBE Total TOTAL Status (2x Value) LBE/SLBE Trucking Trucking Trucking Dollars Ethn. MBE WBE PRIME
Cooper Construction &
Engineering Oakland CB 5,235,143 5,235,143 5,235,143AA 5,235,143 Project Totals $0 $0 $5,235,143 $5,235,143 $0 $0 $0 $5,235,143 5,235,143 0
0.00% 0.00% 100.00% 100.00% 0.00% 0.00% 0.00% 100% 100.00% 0.00% Requirements: The 50% requirement can be satisfied by a Ethnicity combination of 25% LBE and 25% SLBE. A VSLBE's AA = African American participation is double counted towards meeting the A = Asian requirement. AI = Asian Indian
AP = Asian Pacific
Legend LBE/LPG = Local Business Enterprise/Local Produced Goods NPSLBE = NonProfit Small Local Business Enterprise C = Caucasian SLBE = Small Local Business Enterprise UB = Uncertified Business H = Hispanic VSLBE = Very Small Local Business Enterprise CB = Certified Business NL = Not Listed Total LBE/SLBE = All Certified Local and Small Local Businesses MBE = Minority Business Enterprise NA= Native American NPLBE = NonProfit Local Business Enterprise WBE = Women Business Enterprise O= Other LBE/SLBE Participation
Bidder3
Citywide Sidewalk Shaving REBID
Engineer's Estimate $939,000.00 Under/Over Engineers Estimate:$4,296,143.00 TOTAL
DOLLARS
LBE/LPG
25% SLBE 25% TOTAL
LBE/SLBEVSLBE VSLBE
Trucking
L/SLBE TRUCKING
Project No. 1006640
RE:
CONTRACTOR:
Engineer's Estimate: Contractors' Bid Amount
Discounted Bid Amount: Amt. of Bid Discount Discount Percentage:
$4,711,628.70 $523,514.30 10.00%
1. Did the 50% local/small local requirement apply: YES
2. Did the contractor meet the 50% requirement YES
0.00%
0.00%
100.00%
NA
0.00%
0.00%
4. Did the contractor receive bid discount percentage? YES
(If yes, list the percentage received) 10%
5. Additional Comments.
Reviewing
Officer: Paula Peav Date: 7/17/2024
Approved By: Vivian Inman Date: 7/17/2024
c) % of VSLBE participation
7/17/2024
Date
3. Did the contractor meet the L/SLBE trucking requirement? a) Total L/SLBE trucking participation
a) Total VSLBE trucking participation
6. Date evaluation completed and returned to Contract Admin./Initiating Dept. (Double Counted Value
is 0.00%)
Over/Under Engineer's Estimate
$939,000.00 $4,296,143.00
a) % of LBE/LPG
b) % of SLBE participation
$5,235,143.00
PROJECT COMPLIANCE EVALUATION FOR :
Citywide Curb Ramps Construction 2024-25 (RE-BID)
Cooper Construction & Engineering
Department of Workplace & Employment Standards
DWES