May 6,, 2025
AGENDA REPORT
TO: The Office of the Mayor and the
Oakland City Council
FROM:
Councilmember Rebecca
Kaplan, District 2
Councilmember Zachary
Unger, District 1
SUBJECT: Resolution Regarding the Equipment
Services Fund
DATE: May 6, 2025
RECOMMENDATION
ADOPT A RESOLUTION:
(1) AFFIRMING THE AUTHORIZATION PREVIOUSLY PROVIDED PURSUANT TO RESOLUTION NO. 90471 C.M.S. TO IDENTIFY FUNDING AND PURCHASE NEW
POLICE VEHICLES AND AUTHORIZING PAYING FOR SUCH VEHICLES FROM
THE EQUIPMENT SERVICES FUND OR OTHER FUND AS THE CITY
ADMINISTRATOR MAY DESIGNATE; AND
(2) AUTHORIZING, TO THE EXTENT NECESSARY, A CONTRACT WITH GOLDEN STATE FIRE APPARATUS, INC. IN AN AMOUNT NOT TO EXCEED $3,442,648.08
FOR THE PURCHASE OF FIRE TRUCKS CURRENTLY ON ORDER
EXECUTIVE SUMMARY
Oakland Public Works’ Bureau of Maintenance & Internal Services (BMIS), Equipment Services Division, has traditionally had primary responsibility for acquiring, maintaining, and repair of all City of Oakland vehicles, trucks, and other light and heavy-duty equipment.
Many of the over 1800 vehicles within the City’s fleet have outlived their economic usefulness and require regular scheduled replacement to ensure the City’s First Responders and other drivers of City vehicles can execute their critical missions safely and effectively.
If adopted, the City Council affirms the authorization previously provided pursuant to Resolution No. 90471 C.M.S. to purchase new police vehicles and authorizes making payment for such
Subject: Resolution Regarding the Equipment Services Fund Date: May 6, 2025 Page 2
vehicles from the Equipment Services Fund or such other funding source as the City Administrator may designate.
We have learned, and have independently confirmed, that there are currently thirty-seven (37) vehicles that are intended for the Oakland Police Department, which are currently at the Ford Store San Leandro, and are ready, and require Oakland to confirm payment for such vehicles.
Additionally, to the extent necessary, the City Council authorizes and awards a contract to Golden State Fire Apparatus, Inc. for the purchase of the fire trucks currently on order, in an amount not to exceed $3,442,648.08.
BACKGROUND / LEGISLATIVE HISTORY
In the fall of 2024, the City Council authorized the City Administrator to enter into a cooperative purchase agreement with the Ford Store to acquire Oakland Police Department vehicles. Now, 37 vehicles are ready and need to be paid for. Meanwhile, our depart ment lacks adequate vehicles, and many are past their useful life.
OPW Equipment Services has been responsible for the centralized replacement of the fleet for decades. However, beginning in 2022, the Finance Department began assuming greater control over equipment purchases. In October 2022, two fire department vehicles were ordered and were prepaid, apparently using $3,442,648.08 in Equipment Services funding. They have not yet been received and are being constructed. No records can be found of the Council's approval for this $3.4M acquisition. We wish to acquire these vehicles when they are completed, to provide for the safety needs of our community.
The proposed activities will:
1. Complete the acquisition of thirty-seven (37) Oakland Police Department vehicles utilizing Equipment Fund Balance in the amount of slightly over $2,000,000.
2. Retroactively authorize the October 2022 pre-paid acquisition of two (2) Fire Apparatuses in the amount of $3,442,648.08. (No current expenditure required)
ANALYSIS AND POLICY ALTERNATIVES
The use of these funds to replace vehicles beyond their serviceable lifecycle will advance the citywide priorities of vibrant, sustainable infrastructure and improving the quality of life by ensuring aged City vehicles are regularly replaced.
Subject: Resolution Regarding the Equipment Services Fund Date: May 6, 2025 Page 3
These funds also support and align with the citywide priority of a safe and clean city by ensuring City First Responders and frontline staff have the vehicles and equipment to patrol and clean our City streets and respond to fire emergencies.
These actions support the Citywide priority of a responsive, trustworthy government by ensuring the City is making strategic fiscal expenditures, providing transparency by formally approving all pending equipment acquisition transactions, and ensuring decision -makers are informed of the City’s fiscal health.
The City will fulfill its obligations by appropriating and authorizing the use of these funds in the manner specified.
FISCAL IMPACT
The proposed actions would result in expenditures of slightly over $2,000,000 from the Equipment Services Fund Balance or other funding sources the City Administrator may designate for critical vehicle acquisitions. This would leave a substantial fund balance.
SUSTAINABLE OPPORTUNITIES
Economic: Replacing aged vehicles and equipment before operating to failure ensures that City vehicles have optimal fuel efficiency, that the City derives at least some revenue from the resale of the replaced equipment before complete failure, and that excessive repair and maintenance expenses are avoided on vehicles that are not economically viable to repair.
Environmental: Replacing aged vehicles and equipment ensures the latest fuel efficiency, emission control, operator safety systems, and collision avoidance systems are deployed.
Race & Equity: Ensuring First Responders and other Oakland staff have safe, efficient, and reliable vehicles available to respond to emergencies and other requests for service ensures equitable service delivery to all Oakland communities, particularly our hardest-hit frontline communities and vulnerable populations.
ACTION REQUESTED OF THE CITY COUNCIL
ADOPT A RESOLUTION:
(1) AFFIRMING THE AUTHORIZATION PREVIOUSLY PROVIDED PURSUANT TO RESOLUTION NO. 90471 C.M.S. TO IDENTIFY FUNDING AND PURCHASE NEW POLICE
VEHICLES AND AUTHORIZING PAYING FOR SUCH VEHICLES FROM THE EQUIPMENT SERVICES FUND OR OTHER FUND AS THE CITY ADMINISTRAT OR MAY DESIGNATE; AND
Subject: Resolution Regarding the Equipment Services Fund Date: May 6, 2025 Page 4
(2) AUTHORIZING, TO THE EXTENT NECESSARY, A CONTRACT WITH GOLDEN STATE FIRE APPARATUS, INC. IN AN AMOUNT NOT TO EXCEED $3,442,648.08 FOR THE
PURCHASE OF FIRE TRUCKS CURRENTLY ON ORDER
For questions regarding this report, please contact M.B. Alvarenga, Legislative Analy st, [email protected]