APPROVED AS TO FORM AND LEGALITY
Farrah Hussein
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. _______________ C.M.S.
RESOLUTION WAIVING FURTHER COMPETITIVE REQUEST FOR
PROPOSAL (RFP) REQUIREMENTS AND AUTHORIZING THE CITY
ADMINISTRATOR TO AMEND THE PROFESSIONAL SERVICES
CONTRACT WITH BIGGS CARDOSA ASSOCIATES, INC. (BCA) FOR THE LEIMERT BRIDGE SEISMIC RETROFIT PROJECT (PROJECT NO. 1000820) BY INCREASING THE CONTRACT AMOUNT BY ONE
HUNDRED FIFTY THOUSAND DOLLARS ($150,000.00) FOR A TOTAL
CONTRACT AMOUNT NOT -TO-EXCEED ONE MILLION EIGHT
HUNDRED FORTY THOUSAND TWO HUNDRED SEVENTY- NINE
DOLLARS AND TWENTY CENTS ($1,840,279.20)
WHEREAS, the Leimert Bridge over Sausal Creek was identified by the California Department of Transportation (Caltrans) for need of seismic retrofit; and
WHEREAS, Caltrans provided funding to the City for obtaining environmental approvals, securing permits, and finalizing the construction documents; and
WHEREAS, BCA was selected through a competitive request for proposals (RFP) process by the City of Oakland to prepare the design for Leimert Boulevard Bridge Seismic Retrofit; and
WHEREAS, the City completed the construction documents for the Leimert Boulevard Bridge Seismic Retrofit Project (Project No. 1000820) and requested authorization to proceed with construction from the Caltrans; and
WHEREAS, on June 28, 2022, Caltrans approved the construction phase of the project and obligated a grant of federal and state funds in the amount of $4,184,715.00; and
WHEREAS, on June 6, 2023, the City awarded a construction contract to Disney Construction, Inc. for the Leimert Bridge Seismic Retrofit; and
WHEREAS, due to unforeseen and changed field conditions, additional BCA design services assistance were needed to successfully complete the project; and
WHEREAS, the increase in the contract amount will pay for BCA design support until the end of construction; and
2 WHEREAS, the increase in the contract amount will be reimbursed by the project grant of federal and state funding and other local matching funding; and
WHEREAS, staff is requesting additional grant funds from Caltrans to cover the cost; and
WHEREAS, grant funding for the increase of the contract of up to $1,840,279.20 is available in the following accounts: Project 1000820, Funds 2218 and 5337
WHEREAS, the City lacks the equipment and qualified personnel to perform the necessary work, and the City Council finds and determines that the performance of this contract is in the public interest because of economy and the reasons cited in the agenda report; and
WHEREAS, the City Council has determined that this contract is of a professional, scientific, or technical and temporary in nature and shall not result in the loss of employment or salary by any person having permanent status in the competitive service; now, therefore, be it
WHEREAS, Section 2.04.051(B) of the Oakland Municipal Code (the "OMC") authorizes the City Council to waive the advertising and competitive bidding requirements of Section
2.04.051(A) upon a finding and determination that it is in the best interests of the City to do so; now, therefore, be it
RESOLVED: That the City Administrator is authorized to execute an a mendment to the contract with BCA extending the contract and increasing the scope of services and contract by an amount not -to-exceed One Hundred Fifty Thousand Dollars ($150,000.00) for a total contract amount not-to-exceed One Million Eight Hundred Forty Thousand Two Hundred Seventy- Nine Dollars and Twenty Cents ($1,840,279.20) contingent upon the availability of funding; and be it
FURTHER RESOLVED: That the City Council finds it is in the best interest of the City to waive the competitive RFP process in OMC 2.04.051(A) given the natur e and scope of this technical work; and be it
FURTHER RESOLVED: That the City Administrator is authorized to approve any subsequent amendments to or extensions of said agreement, provided that such amendments or extensions shall be filed with the City Clerk’s Office; and be it
3 FURTHER RESOLVED: That the contract shall be reviewed and approved by the City Attorney for form and legality and placed on file in the Office of the City Clerk.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - BROWN, FIFE,GALLO, HOUSTON, RAMACHANDRAN, UNGER, WANG AND
PRESIDENT JENKINS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California