Farrah Hussein (Jun 25, 2025 11:06 PDT)
APPROVED AS TO FORM AND LEGALITY
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. C.M.S.
RESOLUTION:
(1) APPROVING ONGOING COOPERATIVE PURCHASE AGREEMENTS
EXCEEDING $250,000 FOR OAKLAND PUBLIC WORKS, BUREAU OF
MAINTENANCE AND INTERNAL SERVICES (EQUIPMENT SERVICES
DIVISION) COMMODITY GOODS AND SERVICES CONTRACTS AS
OUTLINED IN TABLE 1 IN AN AMOUNT NOT TO EXCEED EIGHT
MILLION THREE HUNDRED TWENTY -NINE THOUSAND DOLLARS
($8,329,000); AND
(2) ADOPTING APPROPRIATE CALIFORNIA ENVIRONMENTAL
QUALITY ACT (CEQA) FINDINGS
WHEREAS, the City of Oakland (City) currently maintains a fleet of approximately 1,900 vehicles and equipment, comprised of staff and emergency response vehicles, with nearly 800 of these assets requiring maintenance and repairs; and
WHEREAS, to support the maintenance of all vehicles and equipment, the division must procure commodities and services from various vendors. It is essential the City maintain valid contracts with sufficient capacity for use at any time; and
WHEREAS, Oakland Municipal Code (OMC) § 2.04.080 provides that “[w]here advantageous for the City, the City Administrator may purchase supplies or services as defined in Section 2.04.010, through legal contracts of other governmental jurisdictions or public agencies that were awarded pursuant to an appropriate competitive process [...] without further contracting, solicitation, or formal bidding. Cooperative agreements are subject to City of Oakland purchasing and other applicable policies and requirements set forth in the City’s standard contracts and insurance requirements”; and
WHEREAS, the use of cooperative agreements allows the City to ensure services are uninterrupted, provides the City with access to commodities and services at lower prices, which results in significant cost savings for the City, and significantly shortens the contract cycle because the competitive solicitation process has been completed by another governmental jurisdiction or public agency thereby saving staff time and resources; and 2 WHEREAS, per Oakland Municipal Code (OMC) 2.04.030 the City Council may award any purchase orders or contracts in excess of City Administrator's Authority; and
WHEREAS, City Council adopted Resolution 89845 C.M.S. on July 18, 2023, Resolution 90007 C.M.S. on December 5, 2023, Resolution 90154 C.M.S on March 19, 2024, and Resolution 90212 C.M.S on May 7, 2024, Resolution 90704 C.M.S. on May 6, 2025, approving ongoing cooperative agreements exceeding $250,000 for commodities and services contracts; and WHEREAS, the Oakland Public Works, Equipment Services Division has identified cooperative agreements currently valued at $250,000 or less (listed on Table 1 ) that require a capacity increase for City Council’s consideration; and
WHEREAS, staff seeks City Council a pproval pursuant to OMC § 2.04.030 of the cooperative agreements set forth in Table 1, which exceed $250,000 in value as listed in Table 1, and are ongoing; and
WHEREAS, the proposed contracts, outlined in Table 1 and totaling $8,329,000, will be funded by Fund 4100 (Equipment Services Division) over the next two fiscal years, FY25-26 and FY26-27. Utilization of these contracts is contingent upon the availability of Council-authorized appropriations and a funding availability analysis conducted by the Budget Office at the time of standard purchase order request submission or prior to fund encumbrance; and
WHEREAS, the City Council finds that to the extent that these agreements are for services of a professional, scientifical or technical nature, the services under the contracts are temporary in duration and shall not result in the loss of employment or salary by any person having permanent status in the competitive services; and
WHEREAS, staff recommends that the ci ty council adopt a resolution approving ongoing cooperative purchase agreements exceeding $250,000 for Public Works department’s Maintenance and Internal Services Bureau (Equipment Services Division) commodities and services contracts as set forth in Table 1 in an amount not to exceed eight million three hundred twenty- nine thousand dollars ($8,329,000); and adopting appropriate California Environmental Quality Act (CEQA) findings; now, therefore, be it
RESOLVED: That the City Council approves and to the e xtent necessary awards the ongoing cooperative purchase agreements exceeding $250,000 for commodities and services set forth in Table 1, for an amount not to exceed those amounts listed in Table 1, pursuant to OMC §
2.04.030(a); and be it
FURTHER RESOLVED: That the agreements and the action being undertaken to implement them are exempt from the California Environmental Quality Act (CEQA) under the following CEQA Guideline Sections: Section 15060(c)(2) (no direct or reasonably foreseeable indirect physical change in the environment); Section 15061(b)(3) (no significant effect on the environment); Section 15301 (existing facilities); Section 15307 (protection of natural resources); Section 15308 (protection of the environment); and Section 15309 (inspections), each of which provides a separate and independent basis for CEQA clearance and when viewed collectively provide an overall basis for CEQA clearance; and be it
3 FURTHER RESOLVED: That the City Administrator or their designee is authorized to increase the value of the ongoing cooperative purchase agreements exceeding $250,000 for commodities and services as set forth in Table 1, for an amount not to exceed those amounts listed in Table 1, pursuant to OMC § 2.04.030(a); and be it
FURTHER RESOLVED: That the City Administrator or their designee is authorized to complete all required negotiations, execute the agreements, and take any other action c onsistent with this Resolution and its basic purpose; and be it
FURTHER RESOLVED: That the City Administrator, or their designee or successor is, hereby authorized to take any other action consistent with this Resolution and its basic purpose.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES – BROWN, FIFE, GALLO, HOUSTON, RAMACHANDRAN, UNGER, WANG, AND
PRESIDENT JENKINS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California
4 Table 1, Proposed Equipment Services Division Ongoing Cooperative Agreements to Increase Contract Value.
Line
Contract Number
Vendor
Services/Commodities Provided
Estimated
Amount
for 1 Year
Original
Contract
Amount
Expires Amount
Used
Balance Proposed
Increase
New Proposed
Contract Value
1 2022011234 ASSETWORKS FLEET MANAGEMENT AND RELATED
TECHNOLOGY SOLUTIONS 210,000 700,000 30-Apr-28 537,031 162,969 468,000 1,168,000 2 2023004708 CLEAN ENERGY FUELS MAINTAIN FUELING FACILITY 60,000 560,000 30-Jun-28 560,000 - 180,000 740,000 3 2023010225 EAST BAY TIRE CO TIRES FOR VEHICLES 350,000 500,000 6-Jan-26 495,510 4,490 250,000 750,000 4 2021007335 GOLDEN GATE TRUCK
CENTER
VEHICLE AND EQUIPMENT PARTS
AND SERVICES 180,000 1,000,000 1-Feb-26 792,141 207,859 180,000 1,180,000 5 2024007976 HI TECH E V S FIRE APPARATUS AND RELATED
VEHICLES 300,000 250,000 30-Nov-27 248,194 1,806 500,000 750,000 6 2022008412 JACK DOHENY
COMPANIES INC
SEWER VACUUM/HYDRO
EXCAVATION EQUIPMENT 60,000 250,000 17-Jan-26 196,106 53,894 30,000 280,000 7 2025000155 LACAL EQUIPMENT INC
ELGIN OEM STREET SWEEPER PARTS 250,000 250,000 14-May-26 208,224 41,776 250,000 500,000
8 2021008785
MUNICIPAL
MAINTENANCE
EQUIPMENT INC
OEM PARTS AND EQUIPMENT
200,000
400,000
1-Feb-26
280,251
119,749
100,000
500,000
9 2022003470 NAPA AUTO PARTS AFTERMARKET VEHICLE PARTS 300,000 800,000 10-Jan-29 798,683 1,317 1,350,000 2,150,000 10 2022008527 NATIONAL AUTO FLEET
GROUP
AUTOMOBILES, SUVs, VANS, LIGHT
TRUCKS 130,000 1,000,000 9-Jul-28 520,975 479,025 - No Change 11 2023010142 PAPE' MACHINERY INC CONSTRUCTION EQUIPMENT PARTS AND SERVICE 200,000 750,000 29-Jul-32 343,592 406,408 1,000,000 1,750,000
12 2024001141
PARTS WAREHOUSE
DISTRIBUTORS INC DBA
CITY AUTO SUPPLY INC
AUTOMOTIVE AND TRAILER
EQUIPMENT AND PARTS
250,000
499,000
31-Mar-26
498,518
482
749,000
1,248,000
13 2025002774 TURF STAR INC MANTENANCE EQUIPMENT 400,000 250,000 31-Mar-29 113,512 136,488 1,600,000 1,850,000 14 2019001838 UNITED RENTALS
NORTHWEST INC INDUSTRIAL EQUIPMENT RENTAL 250,000 590,000.00 11-Jun-28 461,564 128,436 622,000 1,212,000 15 2023002033 WEX BANK DBA WRIGHT
EXPRESS FSC FLEET PAYMENT SYSTEM - 1,500,000 30-Jun-26 55 1,499,945 - 1,500,000 16 2020017830 GEOTAB USA INC TELEMETRY AND GPS SYSTEMS 200,000 960,000 17-Jun-26 812,126 147,874 150,000 1,110,000 17 2023007133 TELEPATH CORPORATION MORTOROLA PRODUCTS 900,000 500,000 23-Jun-26 89,185 - 900,000 1,400,000 TOTAL INCREASED VALUE: $8,329,000