City Council
July 15, 2025
AGENDA REPORT
TO: Jestin D. Johnson FROM: Josh Rowan
City Administrator Interim Director,
Oakland Public Works
SUBJECT: Public Works, Equipment Services
Division, Cooperative Purchase
Agreements
DATE: June 25, 2025
City Administrator Approval Date:
RECOMMENDATION
That The City Council Adopt A Resolution (1) Approving Ongoing Cooperative Purchase Agreements Exceeding $250,000 For Oakland Public Works, Bureau Of Maintenance And Internal Services (Equipment Services Division) Commodity Goods And Services Contracts As Outlined In Table 1 In An Amount Not To Exceed Eight Million Three Hundred Twenty-Nine Thousand Dollars ($8,329,000); And (2) Adopting Appropriate California Environmental Quality Act (CEQA) Findings.
EXECUTIVE SUMMARY
The City of Oakland’s Equipment Services Division currently performs the maintenance and repairs for a fleet of approximately 1,900 assets, comprised of staff vehicles, work trucks, and emergency response vehicles.
The Equipment Services Division is responsible for procuring commodity goods (repair and maintenance parts) and services to support the fleet of City vehicles and equipment operations.
These commodity goods and services are commonly procured through cooperative agreements, as provided for under Oakland Municipal Code (OMC) 2.04.080 . OMC 2.04.080 provides broad
authority for the City Administrator to efficiently procure goods and services through cooperative agreements. These agreements are sometimes referred to as “piggyback contracts” as they allow the City to take advantage of other governmental entities’ competitive procurements. This contracting approach is intended to provide cost-effective pricing while reducing procurement timelines and administrative requirements.
These commodity goods and services are commonly procured through cooperative agreements, as provided for under Oakland Municipal Code (OMC) 2.04.080, where advantageous for the City, the City Administrator may purchase supplies or services as defined in Section 2.04.010, through legal contracts of other governmental jurisdictions or public agencies that were awarded Jestin Johnson (Jul 3, 2025 08:34 PDT)
07/03/2025
Jestin D. Johnson, City Administrator
Subject: Public Works, Equipment Services Division, Cooperative Purchase Agreements Date: June 25, 2025 Page 2
City Council
July 15, 2025
pursuant to an appropriate competitive process without further contracting, solicitation, or formal bidding.
OMC 2.04.020 authorizes the City Administrator to enter into commodity goods and services contracts up to $250,000. OMC 2.04.080, with City Council’s approval, sets no limit on the dollar threshold of cooperative agreements that may be entered into by the City Administrator. The proposed recommendation would align practices for existing cooperative agreements in excess of $250,000 and is presented to the City Council for approval, along with the specific contract proposed increases.
BACKGROUND / LEGISLATIVE HISTORY
Oakland Municipal Code (OMC) 2.04.080 articulates that where advantageous for the City, the City Administrator may purchase supplies or services as defined in Section 2.04.010, through legal contracts of other governmental jurisdictions or public agencies that were awarded pursuant to an appropriate competitive process without further contracting, solicitation, or formal bidding.
City Council adopted Resolution 89845 C.M.S. on July 18, 2023, Resolution 90007 C.M.S. on
December 5, 2023, Resolution 90154 C.M.S. on March 19, 2024, and Resolution 90212 C.M.S. on May 7, 2024, Resolution 90704 C.M.S. on May 6, 2025, approving ongoing cooperative agreements exceeding $250,000 for commodity goods and services contracts. The Oakland Public Works, Equipment Services Division has since identified additional cooperative agreements exceeding $250,000 for the City Council’s consideration.
ANALYSIS AND POLICY ALTERNATIVES
The use of cooperative agreements allows the City to ensure services are uninterrupted and provides the City with access to commodities and services at the lowest prices. This results in significant cost savings for the City and significantly shortens the contract process cycle because the competitive solicitation process has been completed by another governmental jurisdiction or public agency, thereby saving staff time and resources.
The Equipment Services Division utilizes cooperative agreements as a cost-effective and efficient means to acquire commodity goods and services. Cooperative agreements offer volume discounts because the vendor has agreed to offer their bid price to multiple public agencies. Accordingly, the use of cooperative agreements allows the City to access commodities and services at lower prices, which results in significant cost savings for the City.
Table 1 lists cooperative purchase agreement contracts that serve the Equipment Services Division. The requested actions include both approval of these contracts and additional contract funding. Staff recommends approval of the proposed resolution to allow for uninterrupted operations citywide. These contracts include parts and other maintenance services for all vehicles and equipment.
Jestin D. Johnson, City Administrator
Subject: Public Works, Equipment Services Division, Cooperative Purchase Agreements Date: June 25, 2025 Page 3
City Council
July 15, 2025
If the proposed resolution is not approved, the Finance Department’s Purchasing Unit would have to conduct a series of individual solicitations for similar commodities, which would likely delay business operations for vehicle and equipment maintenance across all City departments.
Approval of the proposed resolution would support all City departments and priorities, including holistic community safety and vibrant, sustainable infrastructure, by allowing for ongoing citywide operations.
Approval of the proposed resolution would support all City departments and priorities, including holistic community safety and vibrant, sustainable infrastructure, by allowing for ongoing citywide operations.
Table 1, Proposed Equipment Services Division Ongoing Cooperative Agreements to Increase Contract Value.
FISCAL IMPACT
The proposed contracts, outlined in Table 1 and totaling $8,329,000, will be funded by Fund 4100 (Equipment Services Division) over the next two fiscal years, FY25-26 and FY27-28.
Utilization of these contracts is contingent upon the availability of Council-authorized appropriations and a funding availability analysis conducted by the Budget Office at the time of standard purchase order request submission or prior to fund encumbrance.
Line Contract Number Vendor Services/Commodities Provided Estimated
Amount
for 1 Year
Original
Contract
Amount
Expires Amount
Used Balance Proposed
Increase
New Proposed
Contract Value
1 2022011234 ASSETWORKS FLEET MANAGEMENT AND RELATED
TECHNOLOGY SOLUTIONS 210,000 700,000 30-Apr-28 537,031 162,969 468,000 1,168,000 2 2023004708 CLEAN ENERGY FUELS MAINTAIN FUELING FACILITY 60,000 560,000 30-Jun-28 560,000 - 180,000 740,000 3 2023010225 EAST BAY TIRE CO TIRES FOR VEHICLES 350,000 500,000 6-Jan-26 495,510 4,490 250,000 750,000 4 2021007335 GOLDEN GATE TRUCK
CENTER
VEHICLE AND EQUIPMENT PARTS
AND SERVICES 180,000 1,000,000 1-Feb-26 792,141 207,859 180,000 1,180,000 5 2024007976 HI TECH E V S FIRE APPARATUS AND RELATED
VEHICLES 300,000 250,000 30-Nov-27 248,194 1,806 500,000 750,000 6 2022008412 JACK DOHENY
COMPANIES INC
SEWER VACUUM/HYDRO
EXCAVATION EQUIPMENT 60,000 250,000 17-Jan-26 196,106 53,894 30,000 280,000 7 2025000155 LACAL EQUIPMENT INC ELGIN OEM STREET SWEEPER PARTS 250,000 250,000 14-May-26 208,224 41,776 250,000 500,000 8 2021008785
MUNICIPAL
MAINTENANCE
EQUIPMENT INC
OEM PARTS AND EQUIPMENT 200,000 400,000 1-Feb-26 280,251 119,749 100,000 500,000 9 2022003470 NAPA AUTO PARTS AFTERMARKET VEHICLE PARTS 300,000 800,000 10-Jan-29 798,683 1,317 1,350,000 2,150,000 10 2022008527 NATIONAL AUTO FLEET
GROUP
AUTOMOBILES, SUVs, VANS, LIGHT
TRUCKS 130,000 1,000,000 9-Jul-28 520,975 479,025 - No Change 11 2023010142 PAPE' MACHINERY INC CONSTRUCTION EQUIPMENT PARTS AND SERVICE 200,000 750,000 29-Jul-32 343,592 406,408 1,000,000 1,750,000 12 2024001141
PARTS WAREHOUSE
DISTRIBUTORS INC DBA
CITY AUTO SUPPLY INC
AUTOMOTIVE AND TRAILER
EQUIPMENT AND PARTS 250,000 499,000 31-Mar-26 498,518 482 749,000 1,248,000 13 2025002774 TURF STAR INC MANTENANCE EQUIPMENT 400,000 250,000 31-Mar-29 113,512 136,488 1,600,000 1,850,000 14 2019001838 UNITED RENTALS
NORTHWEST INC INDUSTRIAL EQUIPMENT RENTAL 250,000 590,000.00 11-Jun-28 461,564 128,436 622,000 1,212,000 15 2023002033 WEX BANK DBA WRIGHT
EXPRESS FSC FLEET PAYMENT SYSTEM - 1,500,000 30-Jun-26 55 1,499,945 - 1,500,000 16 2020017830 GEOTAB USA INC TELEMETRY AND GPS SYSTEMS 200,000 960,000 17-Jun-26 812,126 147,874 150,000 1,110,000 17 2023007133 TELEPATH CORPORATION MORTOROLA PRODUCTS 900,000 500,000 23-Jun-26 89,185 - 900,000 1,400,000 TOTAL INCREASED VALUE: 8,329,000$
Jestin D. Johnson, City Administrator
Subject: Public Works, Equipment Services Division, Cooperative Purchase Agreements Date: June 25, 2025 Page 4
City Council
July 15, 2025
PUBLIC OUTREACH / INTEREST
No outreach was deemed necessary for the proposed policy action other than what was already conducted during the FY 2024-26 Budget process.
COORDINATION
The Oakland Public Works Department prepared the requested action. This report and resolution were reviewed by the Office of the City Attorney and the Budget Bureau.
SUSTAINABLE OPPORTUNITIES
Economic: The use of cooperative agreements gives the City the ability to obtain value-added and higher-quality products and services at industry-leading pricing.
Environmental: Maintaining the City’s equipment with dealer-approved parts and service will ensure that City equipment complies with California’s emission regulations.
Race & Equity: There are no race and equity opportunities associated with this report.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
This action is exempt from the California Environmental Quality Act (CEQA) under the following CEQA Guideline Sections: Section 15060(c)(2) (no direct or reasonably foreseeable indirect physical change in the environment); Section 15061(b)(3) (no significant effect on the environment); Section 15301 (existing facilities); Section 15307 (protection of natural resources); Section 15308 (protection of the environment); and Section 15309 (inspections), each of which provides a separate and independent basis for CEQA clearance and when viewed collectively provide an overall basis for CEQA clearance.
Jestin D. Johnson, City Administrator
Subject: Public Works, Equipment Services Division, Cooperative Purchase Agreements Date: June 25, 2025 Page 5
City Council
July 15, 2025
ACTION REQUESTED OF THE CITY COUNCIL
Staff Recommends That The City Council Adopt A Resolution (1) Approving Ongoing Cooperative Purchase Agreements Exceeding $250,000 For Oakland Public Works, Bureau Of Maintenance And Internal Services (Equipment Services Division) Commodity Goods And Services Contracts As Outlined In Table 1 In An Amount Not To Exceed Eight Million Three Hundred Twenty-Nine Thousand Dollars ($8,329,000); And (2) Adopting Appropriate California Environmental Quality Act (CEQA) Findings.
For questions regarding this report, please contact Joseph Williams , Equipment Services Manager, at (510) 615-5489.
Respectfully submitted,
Josh Rowan
Interim Director, Oakland Public Works
Reviewed by:
Richard Battersby, Assistant Director
Oakland Public Works, BMIS
Prepared by:
Joseph Williams, Equipment Services Manager
Equipment Services Division
Attachments (1):
A: Table 1 - Cooperative Agreement List
Josh Rowan (Jul 2, 2025 14:53 PDT)