APPROVED AS TO FORM AND LEGALITY
___________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
RESOLUTION:
1. AUTHORI ZING THE CITY ADMINISTRATOR TO ACCEPT AND
APPROPRIATE HEAD START BASI C TRAINING AND TECHNICAL
ASSISTANCE, EARLY HEAD STAR T BASIC AND TRAINING AND
TECHNICAL ASSISTANCE GRANTS FOR FISCAL YEAR (FY) 2025-2026
FROM THE US DEPARTMENT OF HEALTH AND HUMAN SERVICES,
ADMINISTRATION FOR CHILDREN AND FAMILIES, OFFICE OF
HEAD START (DHHS/ACF), IN AN ESTIMATED AMOUNT OF
THIRTEEN MILLION SEVEN HUNDR ED NINETY-SEVEN THOUSAND
FIFTY-SEVEN DOLLARS ($ 13,797,057), AND COMMITTING THE
NECESSARY LOCAL MATCH; AND
2. AUTHORIZING AN ESTIMATED O FFSET OF THREE MILLION
FOUR HUNDRED FOURTEEN THOUSAND NINE HUNDRED EIGHT-ONE
DOLLARS ($3,414,981) FOR FY 2025-2026 CENTRAL SERVICES
OVERHEAD CHARGES; AND
3. AWARDING GRANT AGREEMENTS TO FUND
COMPREHENSIVE EARLY CARE, EDUCATION AND FAMILY
SERVICES TO COMMUNITY SERVIC E PROVIDERS IDENTIFIED IN
TABLE 3 FOR FY 2025-2026 FOR A TOTAL AMOUNT NOT TO EXCEED
TWO MILLION SEVEN HUNDRED SIXTY THOUSAND ONE HUNDRED
TWENTY DOLLARS ($2,760,120); AND
4. AUTHORI
ZING THE CITY ADMINISTRATOR TO ACCEPT AND
APPROPRIATE ADDITIONAL FE DERAL HEAD START/EARLY HEAD
START FUNDS IF THEY BECOME AVAILABLE WITHIN FY 2025-2026
AND AMEND THE GRANT AGREEMENTS WITHIN THE LIMITS OF
THE FEDERAL AWARD
WHEREAS, the City of Oakland desires to apply for, accept and appropriate the Head Start/Early Head Start grant in an es timated amount of Th irteen Million Seven Hundred Ninety-Seven Thousand and Fifty-Seven dollars ($13,797,057) from the US Department of Health and Human Services , Administration for Children and Families, Office of Head Start (DHHS/ACF) to fund a Head Start Program an d Early Head Start Program from July 1, 2025, through June 30, 2026; and
2 WHEREAS,the total federal amount of Thirteen Million Seven Hundred Ninety-Seven Thousand and Fifty-Seven dollars ($13,797,057) is comprised of the followingproject accounts as stipulated in the DHHS/ACF funding guidelines: Head Start Basic, Head Start Training/Technical Assistance, Early Head Start Basic, and Early Head Start Training/Technical Assistance Grants, which includes the Early Head Start Expansion Grant; andWHEREASthe estimated sum of Thirteen Million Seven Hundred Ninety-SevenThousand and Fifty-Seven dollars ($13,797,057) has been appropriated to the Department of Health and Human Services Department Fund (2128), Head Start Classroom and Seasonal Organization (78231), Head Start FY25-26 Basic Project (1007666), and EarlyHead Start FY25- 26 Basic Project (1007667), and Strengthening Children, Youth, &Families Program (YS13); andWHEREAS, the Head Start/Early Head Start grants require a match of local in-kind contributions equal to or greater than twenty percent (20%), or Three Million Four Hundred Forty-Nine Thousand Two Hundred Sixty-Four dollars ($3,449,264), of the total program costs; andWHEREAS, the City appropriated Six Million S e v e n Hundred Nine ThousandTwo Hundred and Nine dollars ($6,709,209) of General Purpose Fund (1010) matching funds in the FY 2025-26 budget to implement the program in accordance with the federal grant local match requirement; andWHEREAS, Central Services Overhead charges associated with the DHHS/ACF grant will be offset by a contribution from the General-Purpose Fund in an estimated amount of Three Million Four Hundred Fourteen Thousand Nine Hundred Eighty-Onedollars ($3,414,981), as has been done in all past years, due to the federal administrativecost caps; andWHEREAS, the Head Start Program Performance Standards promote standards of best practice in supporting the optimal development of the whole child; preschool, kindergarten, and school readiness for children ages birth to five; and parent, family and community engagement; andWHEREAS, the City of Oakland Head Start program will continue to prioritize Early Head Start as the State expands Universal Pre-Kindergarten funding for preschool-age children through Assembly Bill 22; andWHEREAS, the Head Start Program Performance Standards endeavor to further strengthen child outcomes and readiness for preschool, kindergarten, and school by expanding comprehensive services that Head Start and Early Head Start participants receive and increasing full-day, full-year program options; andWHEREAS, the Head Start program will maintain its current program design of the center-based, family childcare partner, and home-based program service delivery usingCity and partner agencies combined, offering 330 full-year Early Head Start slots as
3 reflected in Table 1 below; and
WHEREAS, the Head Start program will maintain its current program design of center-based and home-based service deliver y using both City and partner agencies, including family child care partnerships totaling 292 full-day Head Start slots as reflected in Table 1 below; and
Table 1: Office of Head Start (OHS) Grantee (City) and Partner Funded Slots Early Head Start/ Head
Start Grantee & Partners
Early Head
Start
(0 to 3) Slots
Head Start
(3 to 5) Slots
Total OHS
Funded Slots
City of Oakland Grantee
Subtotal City of Oakland
Fund Slots
184 175 359
Partner Agencies
Brighter Beginnings Home
Based Program 100 20 120
Brighter Beginnings Pregnant
Families 20 20
Bananas, Inc. Family Child
Care Partnership 26 33 59
New Partner TBD 48 48
New Partner TBD 16 16
Subtotal Partner Funded
Slots
146 117 263
Total Program Enrollment
Proposed 330 292 622
WHEREAS, the Head Start and Early He ad Start funding will provide comprehensive child development services to 622 Head Start and Early Head Start eligible children and families who have the most economic need, with ten percent (10%) of the enrollment consisting of children with exceptional needs and in compliance with the federal Office of Head Start, will expand enhanced outreach efforts to include homeless families and underserved populations; and
WHEREAS, the City wishes to also award th e following Head Start/Early Head Start partnership grant agreements with local early care and education providers to provide comprehensive childcare and family services from July 1, 2025, through June 30, 2026, in the amounts and service numbers listed below in Table 2:
Table 2: Grantee (City) Partner (Sub Grantees) Grant Agreements Early Head Start/Head
Start Grantee
Partner Agencies
Early Head
Start Funded
Slots
Head
Start
Funded
Slots
Total Base Grant
Agreement
Amounts
Brighter Beginnings Home 120 20 $1,309,153.00
4 Based ProgramBananas, Inc. FamilyChild Care Partnership26 33 $975,967.00New Partner (s) TBD 64$475,000.00Total146117$2,760,120.00; and be itRESOLVED:That the City Council hereby authorizes the City Administrator to accept and appropriate the Head Start Basic, Head Start Training and Technical Assistance, Early Head Start Basic, and Early Head Start Training and Technical Assistance grants from DHHS/ACF in the estimated amount of Thirteen Million Seven Hundred Ninety-Seven Thousand and Fifty-Seven dollars ($13,797,057) for funding of a Head Start Preschool and Early Head Start Program from July 1, 2025, through June 30, 2026; and be itFURTHER RESOLVED:That the estimated sum of Thirteen Million Seven Hundred Ninety-Seven Thousand Fifty-Seven dollars ($13,797,057) has been appropriated to Department of Health and Human Services Fund (2128), HS Classroom & Seasonal Organization (78231), and Head Start FY25-26 Basic Project (1007666), Early Head StartFY25-26 Basic Project (1007667), and Strengthening Children, Youth, & Families Program (YS13); and be itFURTHER RESOLVED: That the City Council commits to allocate funding for the required Head Start/Early Head Start match for local in-kind contributions equal or greater to twenty percent (20%) of the total program costs and has allocated such funding as part of the FY 2025-2026 Budget Process; and be itFURTHER RESOLVED: That all Central Services overhead charges associatedwith this grant will be offset in an estimated amount of Three Million Four Hundred Fourteen Thousand Nine Hundred Eighty-One Dollars ($3,414,981), as has been done in all past years, due to the federal administrative cost caps and the level of funding requiredto adequately run the program; and be itFURTHER RESOLVED:That the City Council awards grant agreements with the service providers, including a new Early Childhood Education Partner(s), TBD,identified in Table 3 below for the amounts specified therein to provide comprehensive,coordinated Early Childhood Education Services from July 1, 2025, through June 30, 2026:Table 3: Early Childhood Education Services SubgranteesHead Start Partners (Subgrantees)Total Base Grant Agreement AmountsBrighter Beginnings Home Based Program$1,309,153.00Bananas, Inc. Family Child Care Partnership$975,967.00New Early Childhood Education Partner(s)(TBD)$475,000.00Total$2,760,120.00; and be it 5 FURTHER RESOLVED: That the City Administrator is hereby authorized to negotiate, execute, amend, extend or otherwise take a ny action in relation to the grant agreement consistent with the purposes of this Resolution; and be it FURTHER RESOLVED: That if additional grant funding becomes available for the same purposes from DHHS/ACF, within FY 2025-2026, the City Administrator or his designee is authorized to accept and appropriate such funding for the Head Start/Early Head Start Program and is further authorized to amend the grant agreements within the limits of the award.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - BROWN, FIFE,
GALLO,HOUSTON, RAMACHANDRAN, UNGER, WANG,
AND COUNCIL PRESIDENT JENKINS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California
SW