Jestin Johnson (Sep 19, 2025 12:41:50 PDT)
Sep 19, 2025
Jestin D. Johnson, City Administrator
Subject: Three-Year Professional Services Agreement With Daupler Inc Date: September 15, 2025
BACKGROUND/ LEGISLATIVE HISTORY
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Collectively, Oakland Public Works (OPW) and the Department of Transportation (DOT) provide a variety of public infrastructure services for which after-hours emergency calls for assistance are received. Such after-hour calls for service include, but are not limited to, general needs such as down traffic signs/flooding/ property board-ups/items lost in storm drains/etc., sewer/wastewater, tree-related calls, traffic sign and signals, lighting, issues reported regarding City facilities and vehicles, etc. The City of Oakland is responsible for answering these calls for service from businesses and residents, assessing the situation and determining if there is an immediate hazard, performing field investigations as required, dispatching city crews for after-hours call-outs, and generating call documentation. These call-outs include time-sensitive life-safety, threats to the environment, and loss of basic service issues. These after-hour emergency call management services must be provided from 7:00 p.m. to 7:00 a.m. Monday through Friday and for twenty-four (24) hours every Saturday, Sunday, and City of Oakland holiday(s).
Oakland Municipal Code (OMC) Title 2, Chapter 2, Article I, Section 2.04.051 A requires the City to conduct a Request for Proposal/Qualifications (RFP/Q) process for the procurement of professional, technical, or specialized services. OMC Section 2.04.051.B provides that upon a finding by the City Council or its designee that it is in the best interests of the City, the City Council may waive RFP/Q requirements for contracts in any amount.
On October 20, 2020, the City Council adopted Resolution No. 88317 awarding Daupler Inc. a three-year contract with an option to renew for two additional years while waiving the City's Request For Proposal Requirements under OMC Section 2.04.051.B. This contract expires on October 19, 2025.
Ordinances No. No. 13101 C.M.S., and No. 13640 C.M.S require a minimum 50-percent (50%) Local Business Enterprise/Small Local Business Enterprise (LBE/SLBE) participation for all purchase of commodities, goods and associated services for contracts valued at or over fifty thousand dollars ($50,000) when there are at least three certified business listed in the industry, trade, or profession that constitutes a major category of work; and the City Council may waive the City's LBE/SLBE requirements for the purchase of commodities, goods, services, supplies or combination thereof due to a lack or limited availability of SLBEs or LBEs pursuant to Part I of Oakland's Local and Small Local Business Enterprise Program guidelines adopted by Ordinance No. 13647 C.M.S.
Prior to 2019, City does not have an after-hour service, but to comply with federal Consent Decree to respond, record, and report all Sanitary Sewer Overflows (SSO) within very tight timelines and without a margin for error, City must make arrangements to ensure the provision of and continuity of these essential services. Failure to meet these requirements has resulted in fines and penalties levied against the City by the federal Environmental Protection Agency (EPA). Accordingly, Oakland Public Works must Execution of the contract will allow the Department to respond consistently, rapidly, and efficiently to after-hour emergencies from the public, and provide enhanced call documentation, and worksite safety and security.
Therefore to seek the most qualified services, in 2019, the City conducted a Request for Proposal (RFP), and Daupler Inc. was the sole bidder, and there was no local business participation.
Public Works and Transportation Committee
September 30, 2025