APPROVED AS TO FORM AND LEGALITY
___________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
RESOLUTION 1) AUTHORIZING THE CITY ADMINISTRATOR TO
AWARD A CONTRACT TO SAFEWA Y SIGN, INC. TO FURNISH
TRAFFIC SIGN-MAKING AND PAVEMENT MARKING SUPPLIES
AND MATERIALS IN AN AMOUNT NOT TO EXCEED TWO
MILLION FIVE HUNDRED THOUSAND DOLLARS ($2,500,000.00)
FOR A FIVE-YEAR PERIOD EXPIRI NG NO LATER THAN JUNE 30, 2031 IN ACCORDANCE WITH SP ECIFICATION NO. 25-801-
00/REQUEST FOR QUOTATION NO. 347535,1 AND THE GENERAL
CONDITIONS ON FILE IN THE PURCHASING SECTION AND THE
CONTRACTOR’S BID; AND 2) WAIVING THE LOCAL/SMALL
LOCAL BUSINESS PROGRAM REQUIREMENTS
WHEREAS, the Oakland Department of Transportation (OakDOT) Safe Streets Division maintains a 90-day stock of traffic maintenance materials sufficient to meet regular maintenance needs and install standard safety improvements. Additional materials are ordered as necessary to replenish the 90-day stock and for delivering unanticipated projects; and
WHEREAS, Safeway Sign, Inc. is a vendor for mult iple manufacturers of traffic control materials including signs, poles, vinyl and graffiti sheeting, pavement markings, etc.; and
WHEREAS, on April 25, 2025, in accordance with Oakland Municipal Code (OMC) Section 2.04.050, the City advertised Sp ecification No. 25-801-00/RFQ 347535,1 for the procurement of street sign equipment, supplies, and pavement marking materials; and
WHEREAS, by May 19, 2025, the City Clerk received and opened three bids in response to Specification No. 25-801-00/RFQ 347535,1; and
WHEREAS, the City Council may waive the Local/Small Local Business Enterprise (L/SLBE) program requirements pursuant to Part I of Oakland’s L/SLBE Program Guidelines, last amended by Ordinance No. 13825 (Jan. 6, 2025); and
WHEREAS, staff has not been able to identify any of the certified LBEs/SLBEs that can provide the goods that are required for this contract , and there is a need to prevent delay or lapse of critical services on City streets regarding roadway safety. Consequently, staff requests that the City Council waive the LBE/SLBE program requirements for this proposed contract award on this basis and in the best interests of the City; and
2 WHEREAS, the bid submitted by Safeway Sign, Inc., a non-local business enterprise, was evaluated and deemed the lowest bidder that meets all the requirements contained in Specification No. 25-801-00/RFQ 347535,1 to provide traffic maintenance equipment, sign supplies, and traffic pavement marking materials; and
WHEREAS, this contract will ensure that OakDOT retains the ability to continue to acquire sign-making supplies, hardware, and pavement marking materials without interruption in the coming years for the purpose of maintenance, replacement, upgrade, new installation, or any unforeseen or emergency projects; and
WHEREAS, contract purchase orders shall be fulfilled by the annual operating budget of the OakDOT Safe Streets Division as needed contingent upon funding availability in Safe Streets Admin Organization (35241), Departmental Adminis trative Project (1003469) or from specific projects that require traffic maintenance materials and supplies, up to the capacity of the contract; therefore be it
RESOLVED: That for the reasons provided herein and in the accompanying staff report, the City Council finds that it is in the best inte rests of the City to waive the L/SLBE program requirements for the agreement and hereby waives the requirements; and be it
FURTHER RESOLVED: That City Council hereby awards a contract to Safeway Sign, Inc. in an amount not to exceed two milli on five hundred thousand dollars ($2,500,000.00) for a five-year period expiring no later than June 30, 2031 to provide traffic maintenance materials and supplies.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - BROWN, FIFE, GALLO, HOUSTON, RAMACHANDRAN, UNGER, WANG, AND
PRESIDENT JENKINS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California
3444927v2 / SW