Rules & Legislation Committee
November 20, 2025

APPROVED AS TO FORM AND LEGALITY _______________________________ CITY ATTORNEY’S OFFICE OAKLAND CITY COUNCIL RESOLUTION NO. C.M.S. ADOPT A RESOLUTION (1) APPROVING ONGOING COOPERATIVE PURCHASE AGREEMENTS EXCEEDING $250,000 FOR OAKLAND PUBLIC WORKS, BUREAU OF MAINTENANCE AND INTERNAL SERVICES (EQUIPMENT SERVICES DIVISION) COMMODITY GOODS AND SERVICES CONTRACTS AS OUTLINED IN TABLE 1 IN AN ADDITIONAL AMOUNT NOT TO EXCEED SIX MILLION THREE HUNDRED TEN THOUSAND DOLLARS ($6,310,000) AND EXTEND CONTRACT DATES LISTED; AND (2) ADOPTING APPROPRIATE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) FINDINGS WHEREAS,the City of Oakland (City) currently maintains a fleet of approximately 1,900 vehicles and equipment, comprised of staff and emergency response vehicles, with nearly 800 of these assets requiring maintenance and repairs; and WHEREAS,to support the maintenance of all vehicles and equipment, the division must procure commodities and services from various vendors. The City must maintain valid contracts with sufficient capacity for use at any time; and WHEREAS, Oakland Municipal Code (OMC) § 2.04.080 provides that “[w]here advantageous for the City, the City Administrator may purchase supplies or services as defined in Section 2.04.010, through legal contracts of other governmental jurisdictions or public agencies thatwere awarded pursuant to an appropriate competitive process [...] without further contracting, solicitation, or formal bidding. Cooperative agreements are subject to City of Oakland purchasing and other applicable policies and requirements set forth in the City’s standard contracts and insurance requirements”; and WHEREAS, the use of cooperative agreements allows the City to ensure services are uninterrupted, provides the City with access to commodities and services at lower prices, which results in significant cost savings for the City, and significantly shortens the contract cycle because the competitive solicitation process has been completed by another governmental jurisdiction or public agency, thereby saving staff time and resources; and WHEREAS, per Oakland Municipal Code (OMC) 2.04.030 the City Council may award any purchase orders or contracts in excess of City Administrator's Authority; and 2 WHEREAS, City Council adopted Resolution 89845 C.M.S. on July 18, 2023, Resolution 90007 C.M.S. on December 5, 2023, Resolution 90154 C.M.S on March 19, 2024, and Resolution 90212 C.M.S on May 7, 2024, Resolution 90704 C.M.S. on May 6, 2025, Reso 90797 C.M.S. on July 15, 2025, approving ongoing cooperative agreements exceeding $250,000 for commodities and services contracts; and WHEREAS, the Oakland Public Works, Equipment Services Division has identified cooperative agreements currently valued at $250,000 or less (listed on Table 1) that require a capacity increase and term changes for City Council’s consideration; and WHEREAS, staff seeks City Council approval pursuant to OMC § 2.04.030 of the cooperative agreements set forth in Table 1, which exceed $250,000 in value as listed in Table 1, and are ongoing; and WHEREAS, the proposed contracts, outlined in Table 1 and totaling an additional $6,310,000, will be funded by Fund 4100 (Equipment Fund), Organization (30541), Project (1000010), and Program (IN01), over the next two fiscal years, FY25-26 and FY26-27. Utilization of these contracts is contingent upon the availability of Council-authorized appropriations and a funding availability analysis conducted by the Budget Office at the time of standard purchase order request submission or prior to fund encumbrance; and WHEREAS, there is no minimum commitment to the proposed contracts, funds will not be committed beforehand unless funding is identified, and the contractors will have the right to accept or reject any proposed contract extension; and WHEREAS, the City Council finds that to the extent that these agreements are for services of a professional, scientific, or technical nature, the services under the contracts are temporary in duration and shall not result in the loss of employment or salary by any person having permanent status in the competitive services; and WHEREAS, staff recommends that the city council adopt a resolution approving ongoing cooperative purchase agreements exceeding $250,000 for Public Works department’s Maintenance and Internal Services Bureau (Equipment Services Division) commodities and services contracts as set forth in Table 1 in an additional amount not to exceed six million three hundred and ten thousand dollars ($6,310,000) and extend some contract dates as listed; and adopting appropriate California Environmental Quality Act (CEQA) findings; now, therefore, be it RESOLVED: That the City Council approves and, to the extent necessary, awards the ongoing cooperative purchase agreements exceeding $250,000 for commodities and services set forth in Table 1, for an amount not to exceed those amounts listed in Table 1, pursuant to OMC § 2.04.030(a); and be it FURTHER RESOLVED: That the City Council finds that this action is not a project under CEQA Guidelines Section 15060(c)(2) because it will not result in a direct or reasonably foreseeable indirect physical change in the environment; and/or is exempt from CEQA under the common sense exemption (Section 15061(b)(3)); and, independently, to the extent the action results in routine operation, maintenance, or minor alteration of existing facilities or equipment, it is exempt under Section 15301. Each exemption is a separate and independent basis for CEQA compliance; and be i 3 FURTHER RESOLVED: That the City Administrator or their designee is authorized to increase the value of the ongoing cooperative purchase agreements exceeding $250,000 for commodities and services as set forth inTable 1, for an amount not to exceed those amounts listed in Table 1, pursuant to OMC § 2.04.030(a); and be it FURTHER RESOLVED:The City Administrator, or designee, is authorized to execute participating addenda/joinders and related documents within the per-vendor not-to-exceed amounts and within the term/option periods of the lead agency contracts set forth in Table 1. Any increase to a per-vendor not-to-exceed amount, any extension beyond the lead agency’s available option periods, or any increase to the aggregate $6,310,000 cap requires prior City Council approval; and be it FURTHER RESOLVED: That the City Administrator or their designee is authorized to complete all required negotiations, execute the agreements, and take any other action consistent with this Resolution and its basic purpose; and be it FURTHER RESOLVED: That the City Administrator, or their designee or successor is, hereby authorized to take any other action consistent with this Resolution and its basic purpose. IN COUNCIL, OAKLAND, CALIFORNIA, PASSED BY THE FOLLOWING VOTE:AYES – BROWN, FIFE, GALLO, HOUSTON, RAMACHANDRAN, UNGER, WANG, AND PRESIDENT JENKINS NOES – ABSENT – ABSTENTION – ATTEST: ASHA REED City Clerk and Clerk of the Council of the City of Oakland, California 4 Table 1, Proposed Equipment Services Division Ongoing Cooperative Agreements to Increase Contract Value. LINECONTRACTNUMBER VENDORSERVICE ORCOMMODITIES PROVIDEDSTARTENDDATEPROPOSEDNEW DATE CONTRACTAMOUNT USED AMOUNT BALANCE PROPOSEDINCREASE PROPOSEDCONTRACT VALUE 1 2025001905 BUCHANAN AUTO ELECTRICELECTRIC HYDRAULIC MOTOR PARTS & SERVICE01-Sep-2407-Jul-26 N/A 250,000 240,727 9,273 200,000 450,000 2 TBD CDCE VEHICLE COMPUTER PARTSTBD30-Jun-26 N/A - - - 750,000 750,000 3 2023010225 EAST BAY TIRE CO TIRES07-Jan-1306-Jan-2606-Jan-27750,000 495,510 254,490 450,000 1,200,000 4 2021002621ETI LIGHTING LLC DBA SOUNDOFFVEHICLE OUTFITTING PARTS18-Sep-2019-Jul-27 N/A 2,000,000 1,755,399 244,601 500,000 2,500,000 5 2025007338 FASTENAL COMPANY INDUSTRIAL SUPPLIES01-Mar-2530-Jun-26 N/A 250,000 249,980 20 540,000 790,000 6 2023009566GCS ENVIRONMENTAL EQUIPMENT SERVICES INCSTREET SWEEPER PARTS & EQUIPMENT01-Mar-2303-Feb-27 N/A 150,000 132,768 17,232 120,000 270,000 7 2023013395GOLDEN STATE EMERGENCY VEHICLE SERVICE, INCEQUIPMENT PARTS & SERVICE01-Jun-2310-Feb-2610-Feb-271,500,000 966,037 533,963 1,000,000 2,500,000 8 2025000566 HUNT AND SONS INCBULK OIL AND ENGINE LUBRICANT25-Jul-2430-Jun-2530-Jun-26250,000 44,569 205,431 - EXTENDONLY 9 2023002721 LEHR AUTO ELECTRICPATROL VEHICLE EQUIPMENT & SUPPLIES01-Oct-2230-Sep-2530-Sep-26500,000 308,285 191,715 400,000 900,000 10 2025002918 OWEN EQUIPMENT SALESEQUIPMENT PARTS & SERVICE03-Oct-2416-Nov-2516-Nov-26250,000 132,049 117,951 300,000 550,000 11 2023000808 PB LOADER CORPORATION EQUIPMENT PARTS 28-Jul-2211-Oct-2507-Jun-29250,000 86,067 163,933 - EXTENDONLY 12 2025003227PETERSON TRUCKS INCORPORATEDINTERNATIONAL PARTS & SERVICE30-Sep-2401-Aug-2509-Jul-28250,000 148,893 101,107 1,050,000 1,300,000 13 2018000106 TEREX UTILITIES INC EQUIPMENT PARTS01-Aug-1719-Oct-2519-Oct-30450,000 195,073 254,927 - EXTENDONLY 14 2023001167THE FORD STORE SAN LEANDRO FORD PARTS & SERVICE01-Nov-2130-Sep-2530-Sep-272,000,000 1,551,248 448,752 1,000,000 3,000,000 15 2023008098THE GOODYEAR TIRE & RUBBER CO TIRES07-Jan-2306-Jan-2606-Jan-271,500,000 525,639 974,361 - EXTENDONLY TOTAL INCREASED AMOUNT: 6,310,000