Public Works & Transportation Committee
November 18, 2025
AGENDA REPORT
TO: Jestin D. Johnson FROM: Josh Rowan
City Administrator Interim Director,
Oakland Public Works
SUBJECT: Public Works, Equipment Services
Division, Cooperative Purchase
Agreements
DATE: November 18, 2025
City Administrator Approval Date:
RECOMMENDATION
Staff Recommends That The City Council Adopt A Resolution (1) Approving Ongoing Cooperative Purchase Agreements Exceeding $250,000 For Oakland Public Works, Bureau Of Maintenance And Internal Services (Equipment Services Division) Commodity Goods And Services Contracts As Outlined In Table 1 In An Additional Amount Not To Exceed Six Million Three Hundred Ten Thousand Dollars ($6,310,000) And Extend Contract Dates Listed; And (2) Adopting Appropriate California Environmental Quality Act (CEQA) Findings.
EXECUTIVE SUMMARY
The City of Oakland’s Equipment Services Division currently performs the maintenance and repairs for a fleet of approximately 1,900 assets, comprised of staff vehicles, work trucks, and emergency response vehicles.
The Equipment Services Division is responsible for procuring commodity goods (repair and maintenance parts) and services to support the fleet of City vehicles and equipment operations.
These commodity goods and services are commonly procured through cooperative agreements, as provided for under Oakland Municipal Code (OMC) 2.04.080 . OMC 2.04.080 provides broad
authority for the City Administrator to efficiently procure goods and services through cooperative agreements. These agreements are sometimes referred to as “piggyback contracts” as they allow the City to take advantage of other governmental entities’ competitive procurements. This contracting approach is intended to provide cost-effective pricing while reducing procurement timelines and administrative requirements.
These commodity goods and services are commonly procured through cooperative agreements, as provided for under Oakland Municipal Code (OMC) 2.04.080, where advantageous for the City, the City Administrator may purchase supplies or services as defined in Section 2.04.010, Jestin Johnson (Nov 13, 2025 17:31:39 PST)
11/13/2025
Jestin D. Johnson, City Administrator
Subject: Public Works, Equipment Services Division, Cooperative Purchase Agreements Date: November 18, 2025 Page 2
Public Works & Transportation Committee
November 18, 2025
through legal contracts of other governmental jurisdictions or public agencies that were awarded pursuant to an appropriate competitive process without further contracting, solicitation, or formal bidding.
OMC 2.04.020 authorizes the City Administrator to enter into commodity goods and services contracts up to $250,000. OMC 2.04.080, with City Council’s approval, sets no limit on the dollar threshold of cooperative agreements that may be entered into by the City Administrator. The proposed recommendation would align practices for existing cooperative agreements in excess of $250,000 and is presented to the City Council for approval, along with the specific contract proposed increases. Each cooperative vehicle was awarded by a lead public agency via an appropriate competitive process.
BACKGROUND / LEGISLATIVE HISTORY
Oakland Municipal Code (OMC) 2.04.080 articulates that where advantageous for the City, the City Administrator may purchase supplies or services as defined in Section 2.04.010, through legal contracts of other governmental jurisdictions or public agencies that were awarded pursuant to an appropriate competitive process without further contracting, solicitation, or formal bidding.
City Council adopted Resolution 89845 C.M.S. on July 18, 2023, Resolution 90007 C.M.S. on
December 5, 2023, Resolution 90154 C.M.S. on March 19, 2024, and Resolution 90212 C.M.S. on May 7, 2024, Resolution 90704 C.M.S. on May 6, 2025, and Resolution 90797 C.M.S. on July 15, 2025, approving ongoing cooperative agreements exceeding $250,000 for commodity goods and services contracts. The Oakland Public Works, Equipment Services Division has since identified additional cooperative agreements exceeding $250,000 for the City Council’s consideration.
ANALYSIS AND POLICY ALTERNATIVES
The use of cooperative agreements allows the City to ensure services are uninterrupted and provides the City with access to commodities and services at the lowest prices. This results in significant cost savings for the City and significantly shortens the contract process cycle because the competitive solicitation process has been completed by another governmental jurisdiction or public agency, thereby saving staff time and resources.
The Equipment Services Division utilizes cooperative agreements as a cost-effective and efficient means to acquire commodity goods and services. Cooperative agreements offer volume discounts because the vendor has agreed to offer their bid price to multiple public agencies. Accordingly, the use of cooperative agreements allows the City to access commodities and services at lower prices, which results in significant cost savings for the City.
Table 1 lists cooperative purchase agreement contracts that serve the Equipment Services Division. The requested actions include both approval of these contracts and additional contract funding. Staff recommends approval of the proposed resolution to allow for uninterrupted Jestin D. Johnson, City Administrator
Subject: Public Works, Equipment Services Division, Cooperative Purchase Agreements Date: November 18, 2025 Page 3
Public Works & Transportation Committee
November 18, 2025
operations citywide. These contracts include parts and other maintenance services for all vehicles and equipment.
If the proposed resolution is not approved, the Finance Department’s Purchasing Unit would have to conduct a series of individual solicitations for similar commodities, which would likely delay business operations for vehicle and equipment maintenance across all City departments.
Approval of the proposed resolution would support all City departments and priorities, including holistic community safety and vibrant, sustainable infrastructure, by allowing for ongoing citywide operations.
Table 1, Proposed Equipment Services Division Ongoing Cooperative Agreements to Increase Contract Value.
FISCAL IMPACT
The proposed contracts, outlined in Table 1 and totaling an additional $6,310,000, will be funded by Fund 4100 (Equipment Fund), Organization (30541), Project (1000010), and Program (IN01) over the next two fiscal years, FY25-26 and FY26-27. No additional appropriation is requested by this action.
Utilization of these contracts is contingent upon the availability of Council-authorized appropriations and a funding availability analysis conducted by the Budget Office at the time of standard purchase order request submission or prior to fund encumbrance. There is no minimum commitment to the proposed contracts, and funds will not be committed unless funding is identified.
LINE
CONTRACT
NUMBER VENDOR
SERVICE OR
COMMODITIES PROVIDED START
END
DATE
PROPOSED
NEW DATE
CONTRACT
AMOUNT
USED
AMOUNT
BALANCE
PROPOSED
INCREASE
PROPOSED
CONTRACT
VALUE
1 2025001905 BUCHANAN AUTO ELECTRIC
ELECTRIC HYDRAULIC
MOTOR PARTS & SERVICE 01-Sep-24 07-Jul-26 N/A 250,000 240,727 9,273 200,000 450,000 2 TBD CDCE VEHICLE COMPUTER PARTS TBD 30-Jun-26 N/A - - - 750,000 750,000 3 2023010225 EAST BAY TIRE CO TIRES 07-Jan-13 06-Jan-26 06-Jan-27 750,000 495,510 254,490 450,000 1,200,000 4 2021002621
ETI LIGHTING LLC DBA
SOUNDOFF
VEHICLE OUTFITTING
PARTS 18-Sep-20 19-Jul-27 N/A 2,000,000 1,755,399 244,601 500,000 2,500,000 5 2025007338 FASTENAL COMPANY INDUSTRIAL SUPPLIES 01-Mar-25 30-Jun-26 N/A 250,000 249,980 20 540,000 790,000 6 2023009566
GCS ENVIRONMENTAL
EQUIPMENT SERVICES INC
STREET SWEEPER PARTS &
EQUIPMENT 01-Mar-23 03-Feb-27 N/A 150,000 132,768 17,232 120,000 270,000 7 2023013395
GOLDEN STATE EMERGENCY
VEHICLE SERVICE, INC
EQUIPMENT PARTS &
SERVICE 01-Jun-23 10-Feb-26 10-Feb-27 1,500,000 966,037 533,963 1,000,000 2,500,000 8 2025000566 HUNT AND SONS INC
BULK OIL AND ENGINE
LUBRICANT 25-Jul-24 30-Jun-25 30-Jun-26 250,000 44,569 205,431 - EXTEND
ONLY
9 2023002721 LEHR AUTO ELECTRIC
PATROL VEHICLE
EQUIPMENT & SUPPLIES 01-Oct-22 30-Sep-25 30-Sep-26 500,000 308,285 191,715 400,000 900,000 10 2025002918 OWEN EQUIPMENT SALES
EQUIPMENT PARTS &
SERVICE 03-Oct-24 16-Nov-25 16-Nov-26 250,000 132,049 117,951 300,000 550,000 11 2023000808 PB LOADER CORPORATION EQUIPMENT PARTS 28-Jul-22 11-Oct-25 07-Jun-29 250,000 86,067 163,933 - EXTEND
ONLY
12 2025003227
PETERSON TRUCKS
INCORPORATED
INTERNATIONAL PARTS &
SERVICE 30-Sep-24 01-Aug-25 09-Jul-28 250,000 148,893 101,107 1,050,000 1,300,000 13 2018000106 TEREX UTILITIES INC EQUIPMENT PARTS 01-Aug-17 19-Oct-25 19-Oct-30 450,000 195,073 254,927 - EXTEND
ONLY
14 2023001167
THE FORD STORE SAN
LEANDRO FORD PARTS & SERVICE 01-Nov-21 30-Sep-25 30-Sep-27 2,000,000 1,551,248 448,752 1,000,000 3,000,000 15 2023008098
THE GOODYEAR TIRE &
RUBBER CO TIRES 07-Jan-23 06-Jan-26 06-Jan-27 1,500,000 525,639 974,361 - EXTEND
ONLY
TOTAL INCREASED AMOUNT: 6,310,000
Jestin D. Johnson, City Administrator
Subject: Public Works, Equipment Services Division, Cooperative Purchase Agreements Date: November 18, 2025 Page 4
Public Works & Transportation Committee
November 18, 2025
PUBLIC OUTREACH / INTEREST
No outreach was deemed necessary for the proposed policy action other than what was already conducted during the FY 2025-27 Budget Process and the standard City Council agenda noticing procedures.
COORDINATION
The Oakland Public Works Department prepared the requested action. This report and resolution were reviewed by the Office of the City Attorney and the Budget Bureau.
SUSTAINABLE OPPORTUNITIES
Economic: The use of cooperative agreements gives the City the ability to obtain value-added and higher-quality products and services at industry-leading pricing.
Environmental: Maintaining the City’s equipment with dealer-approved parts and service will ensure that City equipment complies with California’s emission regulations.
Race & Equity: There are no race and equity opportunities associated with this report.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
Not a project under CEQA Guidelines §15060(c)(2) and/or common- sense exemption §15061(b)(3). Alternatively, to the extent the action results in routine operation, maintenance, or minor alterations of existing facilities/equipment, §15301 applies.
Jestin D. Johnson, City Administrator
Subject: Public Works, Equipment Services Division, Cooperative Purchase Agreements Date: November 18, 2025 Page 5
Public Works & Transportation Committee
November 18, 2025
ACTION REQUESTED OF THE CITY COUNCIL
Staff Recommends That The City Council Adopt A Resolution (1) Approving Ongoing Cooperative Purchase Agreements Exceeding $250,000 For Oakland Public Works, Bureau Of Maintenance And Internal Services (Equipment Services Division) Commodity Goods And Services Contracts As Outlined In Table 1 In An Additional Amount Not To Exceed Six Million Three Hundred Ten Thousand Dollars ($6,310,000) And Extend Contract Dates Listed; And (2) Adopting Appropriate California Environmental Quality Act (CEQA) Findings.
For questions regarding this report, please contact Joseph Williams , Equipment Services Manager, at (510) 615-5489.
Respectfully submitted,
Josh Rowan
Interim Director, Oakland Public Works
Reviewed by:
Richard Battersby, Assistant Director
Oakland Public Works, BMIS
Prepared by:
Joseph Williams, Equipment Services Manager
Equipment Services Division
Attachments (1):
A: Table 1 - Cooperative Agreement List
Josh Rowan (Nov 13, 2025 10:28:39 PST)