APPROVED AS TO FORM AND LEGALITY
___________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
RESOLUTION:
(1) AUTHORIZING THE CITY ADMINISTRATOR TO:
(A) ACCEPT AND APPROPRIATE A GRANT FROM CALSTART IN AN
AMOUNT OF UP TO EIGHT HUNDRED THOUSAND DOLLARS
($800,000) FOR THE OAKLAND ELECTRIC BIKE LENDING
PROGRAM;
(B) AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH
BIKEHUB TO OPERATE THE ELECTRIC BIKE LENDING PROGRAM
FOR AN ADDITIONAL FOUR-YEAR TERM IN AN AMOUNT NOT TO
EXCEED SIXTY-SIX THOUSAND, TWO-HUNDRED AND THREE
DOLLARS ($66,203) PER YEAR FOR A TOTAL CONTRACT AMOUNT
OVER FOUR YEARS OF TWO HUNDRED AND SIXTY-FOUR
THOUSAND, EIGHT HUNDRED AND TWELVE DOLLARS ($264,812);
(2) WAIVING ADVERTISING, BIDDING AND THE REQUEST FOR
PROPOSAL/QUALIFICATIONS COMPETITIVE SELECTION PROCESS; AND
(3) ADOPTING APPROPRIATE CALIFORNIA ENVIRONMENTAL QUALITY
ACT FINDINGS
WHEREAS, the City of Oakland recognizes the pract ice of bike sharing as a beneficial mode of transportation that reduces demand for private vehicles, decreases per capita greenhouse- gas emissions, and creates more affordable mobility options for all of Oakland's residents; and
WHEREAS, in July 2019 City Council adopted “Lets Bike Oakland!” an update to Oakland's Bicycle Plan. The plan reflects the thoughtful participation of over 3,500 Oaklanders during the planning process and includes recommendations to support the local bicycle economy, provide shared bike resources and promote hometown efforts; and
WHEREAS, the City of Oakland, as Lead App licant, submitted a Mobility Project Voucher Application in October 2020, for CALSTART’s Clean Mobility Options (CMO) Voucher Pilot Program. The application submitted was fo r the Electric Bike Lending Program to serve disadvantaged communities in Oakland; and
Farrah Hussein (Nov 24, 2025 16:46:00 PST)
2 WHEREAS, the City of Oakland was awarded $1,000,000 from CALSTART’s CMO grant program for the E-bike Lending Program; and
WHEREAS, in July 2021 the City Council accepted and appropriated the $1,000,000 award and awarded a contract to GRID Alternatives Bay Area to provide l ogistics for the E-bike Lending Program, sub-contract CBOs to be the customer-facing store front for the program, provide maintenance and perform community outreach; and
WHEREAS, the contract with GRID Alternatives Bay Area was terminated in 2023; and
WHEREAS, the Department of Transportation s ubsequently took on GRID’s role of program manager and released a request for propos als (RFP) in order to find a new store-front operator; and
WHEREAS, one proposal was received from the RFP, from BikeHub. This proposal was accepted and a contract was awarded in January 2025; and
WHEREAS, Bikehub is an organization that seeks to make commuting by bike more efficient, safe, and sustainable. Their storefront location at the Fruitvale BART Bike Station provides an opportunity to connect East Oaklanders with affordable e-bike rentals, and provide a new service to their existing customer base; and
WHEREAS, Bikehub operates the E-bike Lending program by storing all the E-bikes, locks, helmets, and other materials, maintainin g an online bike reservation system, manage customer rentals, inspecting bikes upon return and providing minor repairs; and
WHEREAS, CALSTART’s CMO program offered an opportunity for existing grantees to apply for additional funding, not to exceed eight hundred thousand dollars ($800,000) in order to offset unexpectedly high costs for insurance and tariffs across their existing grantees; and
WHEREAS, staff applied for, and were awar ded, the additional $800,000 grant for the Electric Bike Lending Program; and
WHEREAS, there is no required local match associated with this grant; and
WHEREAS, using this additional gr ant funding, Department of Transportation staff is requesting authority to amend th e professional servic es agreement with Bi kehub to operate the Electric Bike Lending Program for an additional four-year term in an amount not to exceed sixty- six thousand, two hundred and three dollars ($66,203) per year for a total of two hundred thousand sixty-four and eight hundred twelve dollars ($264,812) over four years; and
WHEREAS, Oakland Municipal Code (“OMC” ) section 2.04.051.A requires the City Administrator to conduct a request for proposals/ qualifications (RFP/Q) process for professional services contracts in excess of $50,000 and Oa kland Municipal Code section 2.04.051.B allows Council to waive the RFP/Q requirements upon a finding by the Council that it is in the best interest of the City to do so; and
3 WHEREAS OMC section 2.04.50 A requires advertising and bidding for the purchase of services, or supplies or combination thereof, which exceeds $50,000, and award of the purchasing contract to the lowest responsible, responsive bidder; and
WHEREAS OMC section 2.04.050 A.I.5 provides that the Council may waive advertising and bidding when it is in the best interests of the City to do so; and
WHEREAS, City staff recommends waiving th e RFP/Q and advertising and bidding requirements for this contract based on the following factors:
• Unique Service: Bikehub has an exte nsive track record of providing reliable services to cyclists in East Oakland, and was the only responsive bidder for the previous RFP. Bikehub’s existing space and storefront provides the unique opportunity to both store the c ity’s entire e-bike fleet and operate rental services from one location.
• Efficiencies: Bikehub’s existing community re lationships in the Fruitvale neighborhood, and experience working with the City of Oakland, will lead to efficiencies as the organization is familia r with city procedures and the customer base that this program seeks to serve.
• Proven performance: Bikehub diligently worked with staff to implement their scope of work, including procurement of all materials and pr ovision of an online reservation system. Bikehub launched the E-bike Lending Program on September 23rd, 2025 and has operated it successfully since then. Early feedback from users has been positive and staff are satisfied with their performance; and
WHEREAS, the City Council finds that the services provided pursuant to the agreements authorized hereunder are professional, and are temporary in nature; and
WHEREAS, the City Council finds th at the City lacks the equipment and qualified personnel to perform the necessary work and that the performance of this contract is in the public interest because of economy or better performance; and
WHEREAS, the City Administrator has determined that the performance of this contract shall not result in the loss of employment or sa lary by any person having permanent status in the competitive services; and
WHEREAS, the City Council is eligible to receive funding through CALSTART’s CMO program, a statewide initiative funded by Californ ia Climate Investments, and administered by California Air Resource Board’ s Program Administrator team to provide funding for zero- emission shared mobility options to under-resourced communities in California; and
WHEREAS, the City of Oakland will comply with the requirements of the CMO program; will accept the CMO voucher funds; and will allocate the amount of $1,800,000.00 including any Community Resource Contributions, committed to the project in the CMO application and as amended by the Program Administrator and awardee; now, therefore, be it;
4 RESOLVED: That the City Council au thorizes the City Adminis trator, or designee, to execute the approval of additional CMO voucher funds, reiterate CMO program commitment, and compliance with CMO program requirements to the CMO Program Administrator Team; and be it
FURTHER RESOLVED: That the City Council herby authorizes the City Administrator to accept and appropriate a grant in an amount not to exceed $800,000 from CALSTART’s CMO program for the Electric Bike Lending Program; and be it
FURTHER RESOLVED: That $800,000 will be appropriated in State of California Other Grants Fund (2159), E-Bike Lending Program (1006259), Parking and Mobility Organization (35247), Streets & Sidewalks Mgmt & Development Program (IN04); and be it
FURTHER RESOLVED : That the City Administrator or his designees are hereby authorized to amend or enter into Grant Funding Agreements for this project as described; and be it
FURTHER RESOLVED : That the City Administrator or his designee is hereby authorized to accept and appropriate, as needed, funds for the same purposes described above and consistent with this resolution and its basic purposes; and be it
FURTHER RESOLVED: That the Council hereby finds and determines that it is in the best interests of the City to waive the competitive RFP/Q competitive selection and the advertising and bidding requirements pursuant to OMC sect ions 2.04.051 B. and 2.04.050A I.5 based on the unique services and efficiencies provided by Bikehub, and be it
FURTHER RESOLVED: That the total amount of the agreement with Bikehub shall not exceed sixty-six thousand, two hundred and three dolla rs per year for a total contract amount of two hundred sixty-four thousand, eight hundred twelve dollars ($264,812) and be it
FURTHER RESOLVED : That this Agreement with Bikehub shall be amended contingent upon available funding and will be funded from the proceeds of the CMO program voucher funds; and be it
FURTHER RESOLVED: That the City Council finds th is Project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines §15061(b)(3) because it can be seen with certainty that the acceptance of grant funds and amendment of a professional services agreement for program operat ion will not result in a direct or reasonably foreseeable physical change in the environment; and be it
FURTHER RESOLVED: That the City Administrator or designee shall file a Notice of Determination/Notice of Exemption with the cler k of the County of Alameda and the Office of Planning and Research on the projects named in this resolution; and be it
FURTHER RESOLVED: That said agreements shall be approved as to form and legality by the Office of the City Attorn ey and placed on file in the O ffice of the City Clerk without returning to City Council.
5 IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - BROWN, FIFE, GALLO, HOUSTON, RAMACHANDRAN, UNGER, WANG, AND
PRESIDENT JENKINS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California