City Council
December 16, 2025
AGENDA REPORT
TO: Jestin D. Johnson FROM: Josh Rowan
City Administrator Interim Director, OPW
SUBJECT: Oakland Public Works Sewer Division
Cooperative Agreements
DATE: December 1, 2025
City Administrator Approval Date:
RECOMMENDATION
Staff Recommends That The City Council Adopt A Resolution (1) Approving Ongoing Cooperative Purchase Agreements Exceeding $250,000 For Oakland Public Works, Bureau Of Maintenance And Internal Services (Sewer Division) Commodities And Services Contracts As Set Forth In Table 1 In An Amount Not To Exceed Two Million Two Hundred Thousand ($2,200,000) Dollars; And (2) Adopting Appropriate California Environmental Quality Act (CEQA) Findings.
EXECUTIVE SUMMARY
The Sewer Division of Oakland Public Works is responsible for performing preventive maintenance on over 932 miles of sewer main s, ranging from six inches to over 66 inches in diameter. Preventive maintenance consists of closed- circuit television (CCTV) inspections, cleaning, and performance of minor repairs. The City is currently operating under a Federal Consent Decree (Case Number C 09-00186-RS and C 09-05684-RS) requiring the City to clean 184 miles of Sanitary Sewer Mains per year and inspect (CCTV) 94 miles of sanitary sewer pipe each year. These decrees mandate corrective actions, like repairing aging infrastructure, and create a comprehensive plan with specific compliance deadlines, the failure to meet which can result in financial penalties.
To support these mandated critical operations, the division must procure commodities and services from various vendors, and to remain in compliance with the Federal Consent Decree and ensure services are uninterrupted, it is essential that the City maintain valid contracts with sufficient capacity for use at any time
Michelle Phillips (Dec 3, 2025 10:54:07 PST)
12/02/2025
Jestin D. Johnson, City Administrator
Subject: Oakland Public Works Sewer Division Cooperative Agreements Date: December 9, 2025 Page 2
City Council
December 16, 2025
These commodity goods and services are commonly procured through cooperative agreements, as provided for under Oakland Municipal Code (OMC) 2.04.080, where advantageous for the City, the City Administrator may purchase supplies or services as defined in Section 2.04.010, through legal contracts of other governmental jurisdictions or public agencies that were awarded pursuant to an appropriate competitive process without further contracting, solicitation, or formal bidding.
OMC 2.04.080 provides broad authority for the City Administrator to efficiently procure goods and services through cooperative agreements and sets no limit on the dollar threshold of cooperative agreements that may be entered into by the City Administrator, whereas, as per OMC 2.04.030, the City Council may award any purchase orders or contracts in excess of the City Administrator's Authority.
REASON FOR URGENCY
The proposed c ontracts increased (Table 1) are to provide parts and supplies fo r emergency repairs, equipment maintenance services, and sewer roach service to the sewer lines; to ensure the City’s Sewer is maintained as mandated by Federal Consent Decree (Case Number C 09- 00186-RS and C 09- 05684-RS), it is urgent for the City to have adequate contract amounts at any time.
BACKGROUND / LEGISLATIVE HISTORY
Oakland Municipal Code (OMC) 2.04.080 articulates that , where advantageous for the City, the City Administrator may purchase supplies or services as defined in Section 2.04.010, through legal contracts of other governmental jurisdictions or public agencies that were awarded pursuant to an appropriate competitive process without further contracting, solicitation, or formal bidding.
City Council adopted Resolution 89845 C.M.S. on July 18, 2023, Resolution 90007 C.M.S. on December 5, 2023, Resolution 90154 C.M.S . on March 19, 2024 , Resolution 90212 C.M.S. on May 7, 2024, and Resolution 90704 C.M.S. approving ongoing cooperative agreements exceeding $250,000 for commodities and services contracts. The Oakland Public Works, Sewer Maintenance Division, has since identified three additional cooperative agreements exceeding $250,000 for the City Council’s consideration.
ANALYSIS AND POLICY ALTERNATIVES
The use of cooperative agreements allows the City to ensure services are uninterrupted and provides the City with access to commodities and services at the lowest prices. This results in significant cost savings for the City, and significantly shortens the contract process cycle because the competitive solicitation process has been completed by another governmental jurisdiction or public agency, thereby saving staff time and resources.
Jestin D. Johnson, City Administrator
Subject: Oakland Public Works Sewer Division Cooperative Agreements Date: December 9, 2025 Page 3
City Council
December 16, 2025
The City has over 932 miles of sewer mains, ranging from six inches to over 66 inches in diameter, 28,554 sewer structures, and 11 pump stations. Since most of the system is more than 50 years old, and some parts are as old as 100 years, infrastructure upgrades and emergency repairs are becoming more frequent. Many of the repairs require professional services or procurement of industry-specific tools, equipment , and materials. To remain in compliance with the Federal Consent Decree and ensure services are uninterrupted, it is essential that the City maintain valid contracts with sufficient capacity for use at any time.
The Sewer Division has identified three essential Cooperative Agreements contracts that were competitively awarded by another governmental entity or public agency in compliance with OMC § 2.04.080 , currently valued at $250,000 or less (listed on Table 1 ), that require capacity increases to support its operations.
Table 1, Proposed Oakland Public Works, Bureau of Maintenance and Internal Services (Sewer Division) Ongoing Cooperative Agreements to increase Contract Value.
Contract
No. Supplier
Original
Contract
Amount
Expires Used Amount Balance Increased
Proposed
New
Proposed
Contract
Value
Services/Commodities
Provided
2023006566
PACE SUPPLY
CORP $ 750,000 9/30/27 $737,298 $12,702 $550,000 $1,300,000 Industrial & Irrigation
Plumbing Supplies-Clay
Pipe
2026002203
GOLDEN BELL
PRODUCTS
INC $ 250,000 6/30/26 $101,481 $148,519 $220,000 $470,000 Sewers Roach Control
(Insect Product)
Treatment
2024001618 CD & POWER $ 230,000 3/26/27 $225,415 $4,585 $200,000 $430,000 Generator Services &
Maintenance
Total $1,230,000 $1,064,197 $165,806 $970.000 $2,200,000
The use of these funds will advance the citywide priorities of vibrant, sustainable infrastructure and improving the quality of life.
FISCAL IMPACT
The proposed new contracts, as set forth in Table 1, totaling $2,200,000, will be funded by Fund 3100 (Sewer Service Fund - Maintenance Division), Organization (TBD), Project (TBD), Program (TBD), for the next two fiscal years from FY25-26 to FY26-27. The funding and use of these contracts is subject to the availability of Council authorized appropriations and the Budget Office’s funding availability analysis performed at the time a standard purchase order request submission or before funds are encumbered.
There is no minimum commitment to any awarded contract, and funds will not be committed unless funding is identified.
PUBLIC OUTREACH / INTEREST
Jestin D. Johnson, City Administrator
Subject: Oakland Public Works Sewer Division Cooperative Agreements Date: December 9, 2025 Page 4
City Council
December 16, 2025
No outreach was deemed necessary for the proposed policy action beyond the standard City Council agenda noticing procedures.
COORDINATION
The Oakland Public Works Department prepared the requested action. This report and resolution were reviewed by the Office of the City Attorney and the Budget Bureau.
SUSTAINABLE OPPORTUNITIES
Economic: The proposed contract increased were bid out competitivity by other agencies, provides the City the best prices and safe Ci ty’s resources from conducting its own request for proposal/quotation (RPF/Q).
Environmental: The proposed contract will ensure the Sewer Division has adequate resources respond to and clean up after harmful Sanitary Sewer Overflows (SSO) into the environment.
Race and Equity: The contract increased will ensure the Sewer Division has enough equipment and capability to equitably provide sanitary sewer cleaning and emergency response throughout the City, including vulnerable front-line communities.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
This action is exempt from the California Environmental Quality Act (CEQA) under the following CEQA Guideline Sections: Section 15060(c)(2) (no direct or reasonably foreseeable indirect physical change in the environment); Section 15061(b)(3) (no significant effect on the environment); Section 15301 (existing facilities); Section 15307 (protection of natural resources); Section 15308 (protection of the environment); and Section 15309 (inspections), each of which provides a separate and independent basis for CEQA clearance and when viewed collectively provide an overall basis for CEQA clearance.
Jestin D. Johnson, City Administrator
Subject: Oakland Public Works Sewer Division Cooperative Agreements Date: December 9, 2025 Page 5
City Council
December 16, 2025
ACTION REQUESTED OF THE CITY COUNCIL
Staff Recommends That The City Council Adopt A Resolution (1) Approving Ongoing Cooperative Purchase Agreements Exceeding $250,000 For Oakland Public Works, Bureau Of Maintenance And Internal Services (Sewer Division) Commodities And Services Contracts As Set Forth In Table 1 In An Amount Not To Exceed Two Million Two Hundred Thousand ($2,200,000) Dollars; And (2) Adopting Appropriate California Environmental Quality Act (CEQA) Findings.
For questions regarding this report, please contact Richard Battersby , Public Works Operations Manager, at (510) 915-5722.
Respectfully submitted,
Josh Rowan
Interim Director, OPW
Prepared by:
Richard Battersby, Assistant Director
Oakland Public Works
Josh Rowan (Dec 2, 2025 13:23:43 PST)