APPROVED AS TO FORM AND LEGALITY
___________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO
EXECUTE AN AMENDMENT TO AN EXISTING PROFESSIONAL
SERVICES AGREEMENT WITH AMERICAN BUILDING SERVICE,
INC., INCREASING THE CURRENT AGREEMENT OF TWO HUNDRED
FIFTY THOUSAND DOLLARS ($250,000) BY AN ADDITIONAL SE VEN HUNDRED FIFTY THOUSAND DOLLARS ($750,000) FOR A NEW
TOTAL AGREEMENT AMOUNT NOT TO EXCEED ONE MILLION
DOLLARS ($1,000,000) AND EXTENDING THE TERM END DATE FROM DECEMBER 31, 2026 TO JUNE 30, 2029 FOR REGULAR JANITORIAL AND CLEANING SERVICES AT EARLY CHILDHOOD FACILITIES.
WHEREAS, the Human Services Department (HSD), Early Childhood Education Division provides critical early childcare and education services to Oakland families and maintaining these services is critical for families and their children; and
WHEREAS, providing a safe and healthy environment is a requirement of the Head Start Performance Standards 1302.47 and of the California Department of Social Services – Title 22 Child Care Licensing; and
WHEREAS, American Building Service, Inc. was awarded from the Request For Proposals (RFP) For Professional Services For City of Oakland Head Start Program FY 2024 – FY 2029; and
WHEREAS, the current professional services agreement amount of $250,000 is projected to be expended by August 2026 and failure to provide a safe and healthy environment will place the program out of compliance with applicable state and federal laws and put continuity of services at risk for families; and
WHEREAS, the additional amount of $750,000 requested and extending the term end date from December 31, 2026, to June 30, 2029 , will ensure there is regular janitorial and cleaning services without disruption through June 2029; and
WHEREAS, disruption leaves parents and caregivers without childcare, compelling them to miss work or school. The result is not only a loss of wages and educational opportunities for Oakland families but also heightened stress for families already balancing tight sch edules and limited resources; and
2 WHEREAS, Human Services Department, Early Childhood and Family Services Division, proposes to amend a Professional Services Agreement with American Building Service, Inc. increasing the contract amount by $ 750,000 for a total contract amount not to exceed $1,000,000 and extend the end date to June 30, 2029, as allowed by the terms of the Request for Proposal #301520,2; and
WHEREAS, American Building Service, Inc. has provided consistent, reliable and quality janitorial services for the Early Childhood and Family Services Division; and
WHEREAS, the funding sources are 1) Department of Health and Human Services Fund (2128); HS Classroom and Seasonal Org anization (78231); Strengthening Children, Youth and Families Program (YS13); and FY26 -27 - Head Start/Early Head Start Basic ; FY26-27 Project 1007674, 1007675). Future FY Project Numbers TBD ; 2) California Department of Education Fund (2138); HS Classroom and Seasonal Organization (78231); Strengthening Children, Youth and Families Program (YS13); and FY26 -27- Head Start CSPP Projects ; FY26 -27 1007680); Future FY Project Numbers TBD; and 3) S tate of California Other Fund (2159); HS Classroom and Seasonal Organization (782 31); Strengthening Children, Youth and Families Program (YS13); and FY26-27- Early Head Start ; FY26-27 1007681); Future FY Project Numbers TBD; and
WHEREAS, The City Administrator has determined that this contract is of a professional and temporary nature and shall not result in the loss of employment or salary by any person having permanent status in the competitive civil service; now, therefore, be it
3 RESOLVED: That the City Council authorizes the City Administrator to negotiate and execute an amendment to the professional services agreement with American Building Service, Inc. increasing the amount by $750,000 for a total amount not to exceed $1,000,000 and extend the end date to June 30, 2029, for janitorial services at early childhood facilities; and be it FURTHER RESOLVED: That City Council authorizes the use of funds from 1) Department of Health and Human Services Fund (2128); HS Classroom and Seasonal Organization (78231); Strengthening Children, Youth and Families Program (YS13); and the and FY26-27 - Head Start/Early Head Start Basic Projects; FY26 -27 Project 1007674, 10 07675).
Future FY Project Numbers TBD; 2) California Department of Education Fund (2138); HS Classroom and Seasonal Organization (78231); Strengthening Children, Youth and Families Program (YS13); and the and FY26-27- Head Start CSPP Projects ; FY26-27 1007680); Future FY Project Numbers TBD; and 3) State of California Other Fund (2159); HS Classroom and Seasonal Organization (78231); Strengthening Children, Youth and Families Program (YS13); and the FY25-26 and FY26-27- Early Head Start CCTR Projects ; FY26-27 1007681); Future FY Project Numbers TBD; and be it
FURTHER RESOLVED : That the City Administrator or his designee, is hereby authorized to execute any subsequent amendments, modifications, or extensions of this Professional Services Agreement without increasing the amount of the agreement.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - BROWN, FIFE, GALLO, HOUSTON, RAMACHANDRAN, UNGER, WANG, AND
PRESIDENT JENKINS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California
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