Finance & Management Committee
February 24, 2026
AGENDA REPORT
TO: Jestin D. Johnson FROM: Bradley Johnson
City Administrator Finance Director
SUBJECT: Citywide Cooperative Agreements
FY 2026-27
DATE: February 24, 2026
City Administrator Approval Date:
RECOMMENDATION
Staff Recommends That The City Council Adopt A Resolution Approving Ongoing Cooperative Purchase Agreements Exceeding $250,000 For Citywide Commodity Goods And Services Contracts As Outlined In Table 1 In An Additional Amount Not To Exceed Eight Million Forty-Thousand Dollars ($8,040,000.00).
EXECUTIVE SUMMARY
The Finance Department’s Procurement, Contracts & Purchasing Bureau – Purchasing Section is responsible for procuring commodity goods and general services that support the operation of City departments. These commodity goods and general services are commonly procured through cooperative agreements, leveraging Oakland Municipal Code (OMC) 2.04.080. OMC
2.04.080 provides broad authority for the City Administrator to efficiently procure goods and services through cooperative agreements. These agreements are sometimes referred to as “piggyback contracts” as they allow the City to take advantage of other governmental entities’ competitive procurements. This contracting approach is intended to provide cost-effective pricing while reducing procurement timelines and administrative requirements.
OMC 2.04.080 sets no limit on the dollar threshold of cooperative agreements that may be entered into by the City Administrator. The proposed recommendation would align practices for existing cooperative agreements with OMC 2.04.020, which authorizes the City Administrator to enter into contracts up to $250,000. Existing cooperative agreements in excess of this amount are presented for City Council approval, along with proposed increases.
BACKGROUND / LEGISLATIVE HISTORY
City Council adopted Resolution 90212 C.M.S. on May 8, 2024, Resolution 90007 C.M.S. on December 5, 2023, and Resolution 89845 C.M.S. on July 18, 2023, approving ongoing cooperative agreements exceeding $250,000 for goods and services contracts. The Finance Department’s Procurement, Contracts & Purchasing Bureau – Purchasing Section has since Jestin Johnson (Feb 11, 2026 18:44:08 PST)
02/11/2026
Jestin D. Johnson, City Administrator
Subject: Citywide Cooperative Agreements FY 2026-27
Date: January 28, 2026 Page 2
Finance & Management Committee
February 24, 2026
identified three additional cooperative agreements exceeding $250,000, for City Council’s consideration and one that requires Council approval for the contract to be increased.
Historically, cooperative agreements have not been presented for City Council approval with the understanding that they are authorized under OMC 2.04.080. Approval of these agreements by City Council would confirm their authorization and increase transparency for this contracting mechanism.
ANALYSIS AND POLICY ALTERNATIVES
The Finance Department’s Procurement, Contracts & Purchasing Bureau – Purchasing Section utilizes cooperative agreements as a cost-effective and efficient means to acquire commodity goods and services. Cooperative agreements, by nature, offer volume discounts because the vendor has agreed to offer their bid price to multiple public agencies. Accordingly, the use of cooperative agreements allows the City to access commodities and services at lower prices, which results in significant cost savings for the City.
Blaisdell’s Business Products, Cogent Solutions, Fastenal Company and J. C. Nelson Supply Company cooperative agreement contracts serve multiple City departments. The requested actions include both approval of these contracts and additional contract funding.
Staff recommends approval of the proposed resolution to allow for uninterrupted operations citywide. If the proposed resolution is not approved, the Finance Department’s Procurement, Contracts & Purchasing Bureau – Purchasing Section would have to conduct a series of individual solicitations for similar commodities, which would likely delay business operations for departments across the city. Approval of the proposed resolution would support all City departments’ required needs for such items as hardware, industrial supplies, tools, janitorial supplies, and paper products.
Approval of the proposed resolution would support all City departments and priorities, including holistic community safety and vibrant, sustainable infrastructure, by allowing for ongoing citywide operations.
Jestin D. Johnson, City Administrator
Subject: Citywide Cooperative Agreements FY 2026-27
Date: January 28, 2026 Page 3
Finance & Management Committee
February 24, 2026
TABLE 1 – CITYWIDE ONGOING COOPERATIVE AGREEMENTS
VENDOR /
SUPPLIER
PRIOR
COUNCIL
APPROVAL
DESCRIPTION ORGINAL
CONTRACT
AMOUNT
INCREASE
SOUGHT
TOTAL
PROPOSED
CONTRACT
VALUE
Blaisdell’s
Business
Products
RESO 90212 COOP: CITYWIDE CONTRACT
OFFICE AND SCHOOL
SUPPLIES, OFFICE
FURNITURE AND
INSTALLATION SERVICES
REGION 4 EDUCATION
SERVICE CENTER
CONTRACT# R190301
$2,750,000 $1,840,000 $4,590,000
Cogent
Solutions
N/A COOP: CITYWIDE CONTRACT,
JANITORIAL SUPPLIES, OMNIA
PARTNER - REGION 4 ESC
MASTER CONTRACT #R211301
$250,000 $500,000 $750,000
Fastenal
Company
N/A COOP: CITYWIDE, INDUSTRIAL
SUPPLIES-OMINA PARTNERS
# 2018.000208
$250,000 $1,000,000 $1,250,000
J. C. Nelson
Supply
Company
N/A CITYWIDE-JANITORIAL &
CUSTODIAL SUPPLIES-
PURCHASING COOPERATIVE
OF AMERICA PCA#OD-414-24
$250,000 $1,200,000 $1,450,000
TOTAL CONTRACT VALUE
$8,040,000
Jestin D. Johnson, City Administrator
Subject: Citywide Cooperative Agreements FY 2026-27
Date: January 28, 2026 Page 4
Finance & Management Committee
February 24, 2026
FISCAL IMPACT
Funding is available in the FY 2026-27 Budget in various departmental accounts across multiple funds. Departments may only access these contracts subject to the availability of Council- authorized appropriations.
PUBLIC OUTREACH / INTEREST
No outreach was deemed necessary for the proposed policy action other than what was already conducted during the FY 2026-27 Budget process.
COORDINATION
The Finance Department prepared the requested action. This report and resolution were reviewed by the Office of the City Attorney and Budget Bureau.
SUSTAINABLE OPPORTUNITIES
Economic: There are no significant economic impacts associated with approving this resolution, but the recommended action is the most efficient way to carry out the City’s service needs for FY 2026-27.
Environmental: There are no significant environmental opportunities associated with this report.
Race & Equity: Resources gained from cooperative agreements will support citywide operations. As the City’s budgeted activities increasingly prioritize race & equity, these agreements for goods and services support that mission.
Jestin D. Johnson, City Administrator
Subject: Citywide Cooperative Agreements FY 2026-27
Date: January 28, 2026 Page 5
Finance & Management Committee
February 24, 2026
Bradley Johnson (Feb 10, 2026 15:58:30 PST)
ACTION REQUESTED OF THE CITY COUNCIL
Staff Recommends That The City Council Adopt A Resolution Approving Ongoing Cooperative Purchase Agreements Exceeding $250,000 For Citywide Commodity Goods And Services Contracts As Outlined In Table 1 In An Additional Amount Not To Exceed Eight Million Forty- Thousand Dollars ($8,040,000.00).
For questions regarding this report, please contact Laura Gonzales-Woodward, Contracts & Purchasing Interim Administrator, at 510-238-7154.
Respectfully submitted,
BRADLEY JOHNSON
Director, Finance Department
Reviewed by:
Laura Gonzales-Woodward
Contracts & Purchasing Interim Administrator
Prepared by:
Fred Haliburton
Purchasing Supervisor