APPROVED AS TO FORM AND LEGALITY
___
________________________
CITY ATTORNEY’S OFFICE
O
AKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
RESOLUTION APPROVING ONGOING COOPERATIVE PURCHASE
AGREEMENTS EXCEEDING $250,000 FOR CITYWIDE COMMODITY GOODS AND SERVICES CONTRACTS AS OUTLINED IN TABLE 1 IN AN ADDITIONAL
AMOUNT NOT TO EXCEED EIGHT MILLION FORTY-THOUSAND DOLLARS ($8,040,000)
WHEREAS, the Finance Department's Procurement, Contracts & Purchasing Bureau – Purchasing Section is responsible for the procurement of City of Oakland commodity goods and services and seeks approval of ongoing cooperative agreements as set forth below and in Table 1; and
WHEREAS, Oakland Municipal Code (OMC) § 2.04.080 provides that “[w]here advantageous for the City, the City Administrator may purchase supplies or services as defined in Section 2.04.010, through legal contracts of other governmental jurisdictions or public agencie s that were awarded pursuant to an appropriate competitive process [...] without further contracting, solicitation, or formal bidding. Cooperative agreements are subject to City of Oakland purchasing and other applicable policies and requirements set forth in the City’s standard contracts and insurance requirements”; and
WHEREAS, the use of cooperative agreements allows the City to ensure services are uninterrupted, provides the City with access to commodities and services at lower prices, which results in significant cost savings for the City, and significantly shortens the contract cycle because the competitive solicitation process has been completed by another governmental jurisdiction or public agency, thereby saving staff time and resources; and WHEREAS, per Oakland Municipal Code (OMC) 2.04.030 the City Council shall award any purchase orders or contracts in excess of City Administrator's Authority; and WHEREAS, the Purchasing Unit has identified four (4) cooperative agreements currently valued at Three Million Five Hundred-Thousand ($3,500,000) which the Purchasing Section now seeks to increase the contract values by Four Million Five Hundred Forty-Thousand ($4,540,000) for a total not to exceed contract value of Eight Million Forty-Thousand Dollars ($8,040,000) (as set forth in Table 1) to acquire supplies, parts, and other commodities to ensure the continual operations of City departments; and
WHEREAS, staff seeks City Council approval pursuant to OMC § 2.04.030 of the cooperative agreements set forth in Table 1, three (3) originally valued at $250,000 and one (1) which exceeds $250,000 in value as listed in Table 1, and are ongoing; and 2 WH
EREAS, the City Council finds that to the extent that these agreements are for services of a professional, scientific, or technical nature, the services under the contracts are temporary in duration and shall not result in the loss of employment or salary by any person having permanent status in the competitive services; now, therefore, be it RESO
LVED: That the City Council approves and, to the extent necessary, awards the ongoing cooperative purchase agreements exceeding $250,000 for commodities and services set forth in Table 1, for an amount not to exceed those amounts listed in Table 1, pursuant to OMC §
2.04.030(a); and be it
FURTH
ER RESOLVED: That the City Administrator or their designee is authorized to increase the value of the ongoing cooperative purchase agreements exceeding $250,000 for commodities and services as set forth in Table 1, for an amount not to exceed those amounts listed in Table 1, pursuant to OMC § 2.04.030(a); and be it
FURTH
ER RESOLVED: That the City Administrator or their designee is authorized to complete all required negotiations, execute the agreements, and take any other action consistent with this Resolution and its basic purpose; and be it
FURTH
ER RESOLVED: That the City Administrator or their designee is authorized to execute and approve any subsequent amendments to or extensions of said agreement with the exception of those related to an increase in the total dollar amount of the agreement, except as otherwise specifically authorized herein; and be it
FURTH
ER RESOLVED: That the City Administrator, or their designee or successor is, hereby authorized to take any other action consistent with this Resolution and its basic purpose.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED
BY THE FOLLOWING VOTE:
AYES
- BROWN, FIFE, GALLO, HOUSTON, RAMACHANDRAN, UNGER, WANG, AND
PRESIDENT JENKINS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California
3455698v1/PS
3 Table 1 – Citywide Ongoing Cooperative Agreements
VENDOR/SUPPLIER PRIOR
COUNCIL
APPROVAL
DESCRIPTION ORGINAL
CONTRACT
AMOUNT
INCREASE
SOUGHT
TOTAL
PROPOSED
CONTRACT
VALUE
Blaisdell’s Business
Products
RESO 90212 COOP: CITYWIDE
CONTRACT
OFFICE AND
SCHOOL SUPPLIES,
OFFICE
FURNITURE AND
INSTALLATION
SERVICES
REGION
4 EDUCATION
SERVICE CENTER
CONTRACT#
R190301
$2,750,000 $1,840,000 $4,590,000
Cogent Solutions N/A COOP: CITYWIDE
CONTRACT,
JANITORIAL
SUPPLIES, OMNIA
PARTNER -
REGION 4 ESC
MASTER
CONTRACT
#R211301
$250,000 $500,000 $750,000
Fastenal Company N/A COOP: CITYWIDE,
INDUSTRIAL
SUPPLIES-OMINA
PARTNERS #
2018.000208
$250,000 $1,000,000 $1,250,000
J. C. Nelson Supply
Company
N/A CITYWIDE-
JANITORIAL &
CUSTODIAL
SUPPLIES-
PURCHASING
COOPERATIVE OF
AMERICA
PCA#OD-414-24
$250,000 $1,200,000 $1,450,000
TOTAL CONTRACT
VALUE
$8,040,000