APPROVED AS TO FORM AND LEGALITY
___________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
RESOLUTION WAIVING THE COMPETITIVE MULTIPLE -STEP
SOLICITATION PROCESS, AND AWARDING A CONTRACT TO
INNOVATIVE INTERFACES, INC. FOR THE OAKLAND PUBLIC
LIBRARY INTEGRATED LIBRARY SYSTEM, INCLUDING COMPUTER
HARDWARE AND SOFTWARE AND MAINTENANCE SERVICES, FOR
A FIVE YEAR TERM IN AN AMOUNT NOT TO EXCEED TWO MILLION DOLLARS ($2,000,000)
WHEREAS, the Oakland Public Library’s current Integrated Library System (ILS) operates its circulation, cataloging, acquisitions and public web functions; and
WHEREAS, the Oakland Public Library has used this ILS system for the past twenty years and seeks to continue using this system for another five years; and
WHEREAS, with the passage of voter -approved parcel taxes for funds for the Oakland Library, the Oakland Public Library has available funds specifically for technology and software and hardware maintenance; and
WHEREAS, the proposed contract with Innovative Interfaces, Inc. is necessary to continue maintenance and operation of the ILS; and
WHEREAS, Oakland Municipal Code (OMC) Section 2.04.042.B requires that the City Administrator conduct a competitive multiple-step solicitation process for the acquisition of any computerized or information technology systems; and
WHEREAS, OMC Section 2.04.042.D provides that the City Council may waive the competitive process upon a recommendation of the City Administrator and finding and determination by the City Council that it is in the best interests of the City to waive the solicitation processes; and
WHEREAS, staff recommends that it is in the best interests of the City to waive the multi-step solicitation process because the proposed contract will avoid breakdown of the ILS’ acquisition, cataloging, circulation and searching operations which are maintained by the annual service contract, as well as avoid an estimated one million dollar expense and twenty-four months of staff preparation time and training caused by a new migration; and
2 WHEREAS, award of this contract will continue cost effective and seamless service to the public by providing service and maintenance offered exclusively by Innovative Interfaces Inc., a local company located in Emeryville; and WHEREAS, the City Administrator has determined that services under this contract are of a professional, technical and temporary nature and that the performance of this contract shall not result in the loss of employment or salary by any person having permanent status in the competitive civil service; and
WHEREAS, funding for the proposed contract is available in the Measure D Fund (2243), Library Automation Unit (61131), Project Number 1000013; now, therefore, be it
RESOLVED: That the Council finds and determines that pursuant to OMC section 2.04.042.D, for the reasons stated above and in the City Administrator’s report accompanying this resolution, that it is in the best interests of the City to waive the competitive multiple-step solicitation process for the products and services to be purchased under the proposed contract and so waives the requirements; and be it FURTHER RESOLVED: That the City Council hereby awards a contract to Innovative Interfaces, Inc. for the Oakland Public Library Integrated Library System, including computer hardware and software, and for maintenance services for a five-year term in an amount not to exceed two million dollars ($2,000,000); and be it FURTHER RESOLVED: That based on the information provided by the City Administrator, the Council finds that this contract is of a professional and temporary nature and shall not result in the loss of employment or salary by any person having permanent status in the competitive civil service.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - BROWN, FIFE, GALLO, HOUSTON, RAMACHANDRAN, UNGER, WANG, AND
PRESIDENT JENKINS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California
3452713v1/PS