APPROVED AS TO FORM AND LEGALITY _______________________________ CITY ATTORNEY’S OFFICE OAKLAND CITY COUNCIL RESOLUTION NO. C.M.S. ADOPT A RESOLUTION (1) APPROVING ONGOING COOPERATIVE PURCHASE AGREEMENTS EXCEEDING $250,000 FOR OAKLAND PUBLIC WORKS, BUREAU OF MAINTENANCE AND INTERNAL SERVICES (EQUIPMENT SERVICES DIVISION) COMMODITY GOODS AND SERVICES CONTRACTS AS OUTLINED IN TABLE 1 IN AN ADDITIONAL AMOUNT NOT TO EXCEED SIXTEEN MILLION EIGHT HUNDRED FIFTEEN THOUSAND DOLLARS ($16,815,000); AND (2) ADOPTING APPROPRIATE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) FINDINGS WHEREAS, the City of Oakland (City) currently maintains a fleet of approximately 1,900 vehicles and equipment, comprised of staff and emergency response vehicles, with nearly 800 of these assets requiring maintenance and repairs; and WHEREAS, to support the maintenance of all vehicles and equipment, the division must procure commodities and services from various vendors. The City must maintain valid contracts with sufficient capacity for use at any time; and WHEREAS, Oakland Municipal Code (OMC) § 2.04.080 provides that “[w]here advantageous for the City, the City Administrator may purchase supplies or services as defined in Section 2.04.010, through legal contracts of other governmental jurisdictions or public agencies that were awarded pursuant to an appropriate competitive process [...] without further contracting, solicitation, or formal bidding. Cooperative agreements are subject to City of Oakland purchasing and other applicable policies and requirements set forth in the City’s standard contracts and insurance requirements”; and WHEREAS, the use of cooperative agreements allows the City to ensure services are uninterrupted, provides the City with access to commodities and services at lower prices, which results in significant cost savings for the City, and significantly shortens the contract cycle because the competitive solicitation process has been completed by another governmental jurisdiction or public agency, thereby saving staff time and resources; and WHEREAS, per Oakland Municipal Code (OMC) 2.04.030 the City Council may award any purchase orders or contracts in excess of City Administrator's Authority; and
2 WHEREAS, City Council adopted Resolution 89845 C.M.S. on July 18, 2023, Resolution 90007 C.M.S. on December 5, 2023, Resolution 90154 C.M.S on March 19, 2024, and Resolution 90212 C.M.S on May 7, 2024, Resolution 90704 C.M.S. on May 6, 2025, Reso 90797 C.M.S. on July 15, 2025, Reso 90968 C.M.S. on December 2, 2025 approving ongoing cooperative agreements exceeding $250,000 for commodities and services contracts; and WHEREAS, the Oakland Public Works, Equipment Services Division has identified cooperative agreements currently valued at $250,000 or less (listed on Table 1) that require a capacity increase and term changes for City Council’s consideration; and WHEREAS, staff seeks City Council approval pursuant to OMC § 2.04.030 of the cooperative agreements set forth in Table 1, which exceed $250,000 in value as listed in Table 1, and are ongoing; and WHEREAS, the proposed contracts, outlined in Table 1 and totaling an additional $16,815,000, will be funded within the following funding code: Equipment Fund (4100), Equipment Services: Administration Organization (30541), DP300 Administrative Project (1000010), and Fleet Management & Maintenance Program (IN01) through Fiscal Year 2027-2028. Utilization of these contracts is contingent upon the availability of Council-authorized appropriations and a funding availability analysis conducted by the Budget Office at the time of standard purchase order request submission or prior to fund encumbrance; and WHEREAS, there is no minimum commitment to the proposed contracts, funds will not be committed beforehand unless funding is identified, and the contractors will have the right to accept or reject any proposed contract extension; and WHEREAS, the City Council finds that to the extent that these agreements are for services of a professional, scientific, or technical nature, the services under the contracts are temporary in duration and shall not result in the loss of employment or salary by any person having permanent status in the competitive services; and WHEREAS, staff recommends that the city council adopt a resolution approving ongoing cooperative purchase agreements exceeding $250,000 for Public Works department’s Maintenance and Internal Services Bureau (Equipment Services Division) commodities and services contracts as set forth in Table 1 in an additional amount not to exceed sixteen million eight hundred fifteen thousand dollars ($16,815,000); and adopting appropriate California Environmental Quality Act (CEQA) findings; now, therefore, be it RESOLVED: That the City Council approves and, to the extent necessary, awards the ongoing cooperative purchase agreements exceeding $250,000 for commodities and services set forth in Table 1, for an amount not to exceed those amounts listed in Table 1, pursuant to OMC § 2.04.030(a); and be it FURTHER RESOLVED: That the City Council finds that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Existing Facilities) because it consists of the routine operation, maintenance, and repair of existing fleet vehicles and equipment involving negligible or no expansion of use. This exemption is an independent and sufficient basis for CEQA compliance; and be it
3 FURTHER RESOLVED: That the City Administrator or their designee is authorized to increase the value of the ongoing cooperative purchase agreements exceeding $250,000 for commodities and services as set forth inTable 1, for an amount not to exceed those amounts listed in Table 1, pursuant to OMC § 2.04.030(a); and be it FURTHER RESOLVED: The City Administrator, or designee, is authorized to execute participating addenda/joinders and related documents within the per-vendor not-to-exceed amounts and within the term/option periods of the lead agency contracts set forth in Table 1. Any increase to a per-vendor not-to-exceed amount, any extension beyond the lead agency’s available option periods, or any increase to the aggregate $16,815,000 cap requires prior City Council approval; and be it FURTHER RESOLVED: That the City Administrator or their designee is authorized to complete all required negotiations, execute the agreements, and take any other action consistent with this Resolution and its basic purpose; and be it FURTHER RESOLVED: That the City Administrator, or their designee or successor is, hereby authorized to take any other action consistent with this Resolution and its basic purpose. IN COUNCIL, OAKLAND, CALIFORNIA, PASSED BY THE FOLLOWING VOTE: AYES – BROWN, FIFE, GALLO, HOUSTON, RAMACHANDRAN, UNGER, WANG, AND PRESIDENT JENKINS NOES – ABSENT – ABSTENTION – ATTEST: ASHA REED City Clerk and Clerk of the Council of the City of Oakland, California
4 Table 1, Proposed Equipment Services Division Ongoing Cooperative Agreements to Increase Contract Value.
LINE VENDOR CPO# COMMODITY OR SERVICE Estimate1 Year STARTENDDATE CONTRACTAMOUNT AMOUNTUSED BALANCE PROPOSEDINCREASE PROPOSEDCONTRACTVALUE 1 ASSETWORKS 2022011234FLEET MANAGEMENT AND RELATED TECHNOLOGY SOLUTIONS 250,000 01-Sep-21 31-Aug-26 1,168,000 694,146 473,854 500,000 1,668,000 2 BURTON'S FIRE INC TBDFIRE APPARATUS SERVICES AND PARTS 250,000 TBD 30-Nov-27 - - - 500,000 500,000 3 CAL LINE EQUIPMENT 2025008016EQUIPMENT PARTS AND REPAIR 150,000 18-Mar-25 30-Sep-25 250,000 15,513 234,487 200,000 450,000 4CARAHSOFT TECHNOLOGY CORPORATION 2026002799FLEET MANAGEMENT AND RELATED TECHNOLOGY SOLUTIONS 150,000 30-Sep-25 23-Apr-29 250,000 140,000 110,000 300,000 550,000 5 CDCE 2026001643AUTO COMPUTER EQUIPMENT SUPPLIES 80,000 01-Sep-25 30-Jun-26 250,000 8,076 241,924 160,000 410,000 6 CHARGEPOINT INC. 2023012844 EV CHARGING STATIONS 50,000 15-Jul-21 20-Jul-25 200,000 31,118 168,882 100,000 300,000 7 CINTAS CORPORATION 2024009713 LAUNDRY & CLEANING SERVICE 350,000 01-May-24 30-Jun-27 250,000 46,000 204,000 700,000 950,000 8 CLEAN ENERGY FUELS 2025005687RENEWABLE NATURAL GAS PROVIDER 60,000 01-Jan-25 21-Sep-25 250,000 61,240 188,760 120,000 370,000 9DISTRIBUTOR OPERATIONS DBAINTERSTATE BATTERY SYSTEM OF TRI-VALLEY 2024010171VEHICLE BATTERIES AND SUPPLIES 70,000 03-May-24 31-Mar-26 250,000 95,000 155,000 140,000 390,000 10 DOBBS PETERBILT 2019005547FLEET EQUIPMENT SERVICES PARTS & SERVICES 150,000 19-Jan-18 23-Feb-26 1,600,000 861,229 738,771 300,000 1,900,000 11 EAST BAY TIRE CO 2023010225 TIRES 350,000 07-Jan-13 06-Jan-26 500,000 472,373 27,627 700,000 1,200,000 12 ENTERPRISE RENT- A -CAR 2025000049 VEHICLE RENTAL SERVICES 100,000 12-Apr-24 24-Apr-26 250,000 21,000 229,000 200,000 450,000 13ETI LIGHTING LLC DBA SOUNDOFF 2021002621LAW ENFORCEMENT VEHICLE OUTFITTING 350,000 18-Sep-20 19-Jul-27 2,000,000 1,713,140 286,860 700,000 2,700,000 14 FLEETWORKS INC TBDHEAVY EQUIPMENT MAINTENANCE, SERVICE, AND REPAIRS 500,000 TBD TBD - - - 1,000,000 1,000,000 15 GEOTAB USA INC 2020017830 TELEMETRY AND GPS SYSTEMS 360,000 25-Jun-20 17-Jun-26 1,110,000 714,644 395,356 720,000 1,830,000 16 GOLDEN GATE TRUCK CENTER 2021007335 VEHICLE PARTS AND SERVICE 180,000 02-Feb-21 01-Feb-26 1,000,000 800,000 200,000 360,000 1,360,000 17GOLDEN STATE EMERGENCY VEHICLE SERVICE, INC 2023013395EQUIPMENT PARTS AND REPAIR 350,000 01-Jun-23 10-Feb-26 1,500,000 802,000 698,000 700,000 2,200,000 18GOLDEN STATE FIRE APPARATUS INC 2023008387FIRE APPARATUS SERVICES AND REPAIRS 1,000,000 01-Feb-23 10-Feb-26 2,500,000 105,000 2,395,000 2,000,000 4,500,000 19 HUNT AND SONS INC 2025000566 BULK OIL AND ENGINE LUBRICANT 50,000 25-Jul-24 30-Jun-25 250,000 25,120 224,880 100,000 350,000 20JASPER ENGINES AND TRANSMISSIONS 2025010803EQUIPMENT PARTS AND REPAIR 125,000 19-May-25 19-May-26 250,000 18,357 231,643 125,000 375,000 21 LACAL EQUIPMENT INC 2025000155ELGIN OEM STREET SWEEPER PARTS 250,000 01-Jan-20 14-May-26 500,000 247,000 253,000 500,000 1,000,000 22 LEHR AUTO ELECTRIC 2023002721PATROL VEHICLE EQUIPMENT AND SUPPLIES 250,000 01-Oct-22 30-Sep-26 500,000 308,285 191,715 500,000 1,000,000 23MUNICIPAL MAINTENANCE EQUIPMENT INC 2021008785 OEM PARTS AND EQUIPMENT 200,000 02-Feb-21 01-Feb-26 500,000 302,000 198,000 400,000 900,000 24NAPA AUTO PARTS D/B/A TRACTON, GLOBAL PARTS, STONE TRUCK 2022003470AFTERMARKET VEHICLE PARTS AND SUPPLIES 300,000 13-May-21 19-May-25 800,000 678,674 121,326 600,000 1,400,000 25 NATIONAL AUTO FLEET GROUP 2022008527AUTOMOBILES, SUVS, VANS, LIGHT TRUCKS 130,000 01-Mar-22 08-Nov-25 1,000,000 520,975 479,025 260,000 1,260,000 26 PAPE MACHINERY 2023010142JOHN DEER CONSTRUCTION EQUIPMENT 200,000 18-Jul-22 29-Jul-32 750,000 208,380 541,620 400,000 1,150,000 27PARTS WAREHOUSE DISTRIBUTORS INC DBA CITY AUTO SUPPLY INC 2024001141AUTOMOTIVE AND TRAILER EQUIPMENT AND PARTS 250,000 01-Nov-23 31-Mar-26 1,248,000 499,000 749,000 500,000 1,748,000 28 PB LOADER CORPORATION 2023000808 ROADWAY EQUIPMENT 40,000 28-Jul-22 11-Oct-25 250,000 87,000 163,000 80,000 330,000 29 SOUTHERN TIRE MART LLC 2025000150 TIRES 125,000 17-Jul-24 06-Feb-26 250,000 65,000 185,000 250,000 500,000 30 TELEPATH CORPORATION 2023007133 MOTOROLA PRODUCTS 900,000 01-Jan-23 23-Jun-26 1,400,000 737,554 662,446 1,800,000 3,200,000 31 THE FORD STORE SAN LEANDRO 2023001167 FORD PARTS AND REPAIRS 450,000 01-Nov-21 30-Sep-25 2,000,000 1,668,838 331,162 900,000 2,900,000 32 THE GOODYEAR TIRES 2023008098 MOTOROLA PRODUCTS 500,000 07-Jan-23 06-Jan-26 1,500,000 648,174 851,826 500,000 2,000,000 33UNITED ROTARY BRUSH CORPORATION 2024011352 STREET SWEEPER SUPPLIES 350,000 15-Aug-24 30-Sep-25 250,000 224,000 26,000 500,000 750,000 TOTAL PROPOSED INCREASE AMOUNT: 16,815,000.00$