APPROVED AS TO FORM AND LEGALITY
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. C.M.S.
RESOLUTION WAIVING THE REQUEST FOR
PROPOSALS/QUALIFICATIONS REQUIREMENTS, AND AWARDING A
CONTRACT TO ATTHOWE TRANSPORTATION COOPERATIVE
CORP. DBA ATTHOWE FINE ART SERVICES FOR THE STORAGE OF
SELECT AFRICAN AMERICAN MUSEUM LIBRARY MATERIALS FOR
A FIVE YEAR TERM IN AN AMOUNT NOT TO EXCEED THREE
HUNDRED THOUSAND DOLLARS ($300,000)
WHEREAS, this contract with Atthowe Transportation Cooperative Corp. DBA Atthowe Fine Art Services is necessary to continue storing the African American Museum & Library at Oakland (AAMLO) archival collections in a humidity-controlled environment that meets professional and industry standards; and
WHEREAS, these collections are historically significant and unique documents chronicling the history of African Americans in Northern California and the Bay Area; and
WHEREAS, the Library Department and AAMLO seeks a continued storage contract for a five-year term with Atthowe Transportation Cooperative Corp. DBA Atthowe Fine Art Services to complete the processing and to continue storing these important historical documents; and
WHEREAS, to move these collections to another storage facility at this time is not in the best interest of the City, as it would disrupt the processing efforts and misspend human effort in moving collections; and
WHEREAS, Oakland Municipal Code (OMC) Section 2.04.051.A requires that the City Administrator conduct an RFP or RFQ process for the award of professional services contracts that exceed $50,000.00; and
WHEREAS, OMC Section 2.04.051.B provides that the City Council may waive the RFP/Q requirements upon a finding that a waiver is in the best interests of the City; and
WHEREAS, staff recommends that it is in the best interests of the city to waive the RFP/Q process because initiating a contract with a new vendor would require moving the collections, which would result in a duplication of effort and a waste of financial resources and staff time already invested in this project; and
WHEREAS, the execution of this contract will continue cost effective and seamless storage of archival collections in a humidity-controlled environment crucial and fundamental for preservation, at Atthowe Transportation Cooperative Corp. DBA Atthowe Fine Art Services, an Oakland-based company; and
WHEREAS, the City Administrator has determined that services under this contract are of a professional, technical and temporary nature and that the performance of this contract shall not result in the loss of employment or salary by any person having permanent status in the competitive civil service; and
WHEREAS, funding for the proposed contract is available in the General-Purpose Fund (1010), African American Museum Library Org (61511), Project Number (1000013), African American Museum Library Program (NB18); and
WHEREAS, the proposed annual contract amount is not anticipated to exceed $60,000 per year for a total not to exceed amount of $300,000 for a five-year term. Funding for the first year of the contract is included in Oakland Public Library’s FY 2027 adopted budget. Funds for the outer years of the contract will be included in Oakland Public Library’s FY 2028-2031 baseline budget and contingent upon the availability of funding; now, therefore, be it
RESOLVED: That the Council finds that pursuant to OMC section 2.04.051.A and
2.04.051.B, for the reasons stated above and in the City Administrator’s report accompanying this resolution, that is in the best interest of the City to waive the RFP/Q requirements for the services to be purchased under the proposed contract and so waives the requirements; and be it FURTHER RESOLVED: That the Council hereby awards a contract to Atthowe Transportation Cooperative Corp. DBA Atthowe Fine Art Services for the storage of select African American Museum Library materials for a five-year term in an amount not to exceed three hundred thousand dollars ($300,000) contingent upon the availability of funding; and be it FURTHER RESOLVED: That based on the information provided by the City Administrator, the Council finds that this contract is of a professional and temporary nature and shall not result in the loss of employment or salary by any person having permanent status in the competitive civil service.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - BROWN, FIFE, GALLO, HOUSTON, RAMACHANDRAN, UNGER, WANG, AND
PRESIDENT JENKINS
NOES –
ABSENT –
ABSTENTION –
3454411v1/PS
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California