APPROVED AS TO FORM AND LEGALITY
___________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
RESOLUTION APPROVING, IN ACCORDANCE WITH CITY COUNCIL
BUDGET APPROPRIATIONS AND ALLOCATIONS AS ADOPTED BY
THE FISCAL YEAR 2025 -27 BUDGET, ONGOING COOPERATIVE
PURCHASE AGREEMENTS EXCEEDING $250,000 FOR CITYWIDE
COMMODITIES AND SERVICES CONTRACTS AS SET FORTH IN
TABLE 1 IN AN AMOUNT NOT TO EXCEED TWO MILLION NINE
HUNDRED THOUSAND DOLLARS ($2,900,000.00)
WHEREAS, the Human Services Department (HSD) and Oakland Parks, Recreation & Youth Development (OPRYD) provide direct services to Oaklanders including a large number of Oakland youth through programs such as Early Childhood and Family Services, Summer Camps, and After School Programs and these programs often provide food and activity supplies; and
WHEREAS, the Finance Department’s Purchasing Unit is responsible for the procurement of City of Oakland commodity goods and services and HSD and OPRYD seek approval of ongoing cooperative agreements as set forth below and in Table 1; and WHEREAS, Oakland Municipal Code (OMC) § 2.04.080 provides that “[w]here advantageous for the City, the City Administrator may purchase supplies or services as defined in Section 2.04.010, through legal contracts of other governmental jurisdictions or public agencie s that were awarded pursuant to an appropriate competitive process [...] without further contracting, solicitation, or formal bidding. Cooperative agreements are subject to City of Oakland purchasing and other applicable policies and requirements set forth in the City’s standard contracts and insurance requirements”; and
WHEREAS, the City Council adopted the Fiscal Year 2025-27 Budget on June 11, 2025, which included appropriations for the operations of City departments in excess of the total contract amounts for vendors listed in Table 1; and
WHEREAS, sufficient funding for the total contract amounts for vendors listed in Table 1 can be found across the following funding codes: Measure HH (SSBD T) Fund (1030), OPRCA Self Sustaining Revolving Fund (1820), Department of Health and Human Services Fund (2128), Department of Agriculture Fund (2102), California Department of Education Fu nd (2138), State of California Other Fund (2159), Measure AA - First 5 Fund (2264), Area Two: Administration Organization (503110), HS Classroom and Seasonal Organizat ion (78231), Cultural Civic Program (NB03), Strengthening Children, Youth and Families Program (YS13), DP5000
2 Administrative Project (1000012), FY 2025 -27 Head Start/Early Head Start Basic Projects (1007666, 1007667, 1007674, 1007675), Head Start FY 2025 -27 CCFP Projects (1007670, 1007678), Head Start FY 2025-27 CSPP Projects (1007672, 1007680), Early Head Start FY 2025- 27 CCTR Projects (1007673, 1007681), Head Start/Early Head Start Measure AA FY 2025 -27 Projects (1007682, 1007683, 1007684, 1007685); and
WHEREAS, the Purchasing Unit has entered into two (2) cooperative agreements at or over $250,000 in recent years, with a total current value of Five Hundred and Fifty Thousand Dollars ($550,000), which HSD and OPRYD now seek authority for the Purchasing Unit to increase the contract values by Two Million Three Hundred and Fifty Thousand Dollars ($2,350,000) for a total not to exceed contract value of Two Million Nine Hundred Thousand Dollars ($2,900,000) (as set forth in Table 1) to acquire food and supplie s needed to ensure the continual operations of HSD and OPRYD programs; and
WHEREAS, the use of cooperative agreements allows the City to ensure services are uninterrupted, provides the City with access to commodities and services at lower prices, which results in significant cost savings for the City, and significantly shortens the contract cycle because the competitive solicitation process has been completed by another governmental jurisdiction or public agency thereby saving staff time and resources; and WHEREAS, staff seeks City Council approval pursuant to OMC § 2.04.030 of the cooperative agreements set forth in Table 1, which exceed $250,000 in value as listed in Table 1 , and are ongoing; and
WHEREAS, the City Council finds that to the extent that these agreements are for services of a professional, scientific or technical nature, the services under the contracts are temporary in duration and shall not result in the loss of employment or salary by any p erson having permanent status in the competitive services; now, therefore, be it
RESOLVED: That the City Council approves and to the extent necessary awards the ongoing cooperative purchase agreements exceeding $250,000 for commodities and services set forth in Table 1, for an amount not to exceed those amounts listed in Table 1, pursuant to OMC §
2.04.030(a); and be it
FURTHER RESOLVED: That the City Administrator or their designee is authorized to increase the value of the ongoing cooperative purchase agreements exceeding $250,000 for commodities and services as set forth in Table 1, for an amount not to exceed those amounts listed in Table 1, pursuant to OMC § 2.04.030(a); and be it
FURTHER RESOLVED: That the City Administrator or their designee is authorized to complete all required negotiations, execute the agreements, and take any other action consistent with this Resolution and its basic purpose; and be it
3 FURTHER RESOLVED: That the City Administrator or their designee is authorized to approve any subsequent amendments to or extensions of said agreement with the exception of those related to an increase in the total dollar amount of the agreement, except as otherwise specifically authorized herein.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - BROWN, FIFE, GALLO, HOUSTON, RAMACHANDRAN, UNGER, WANG, AND
PRESIDENT JENKINS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California
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