Public Works & Transportation Committee April 21, 2026 AGENDA REPORTTO: Jestin D. Johnson FROM:Liam Garland City Administrator Director,Oakland Public Works SUBJECT:Public Works, Equipment Services Division, Cooperative Purchase AgreementsDATE:April 21, 2026City Administrator Approval Date:RECOMMENDATION Staff Recommends That The City Council Adopt A Resolution (1) Approving Ongoing Cooperative Purchase Agreements Exceeding $250,000 For Oakland Public Works, Bureau Of Maintenance And Internal Services (Equipment Services Division) Commodity Goods And Services Contracts As Outlined In Table 1 In An Additional Amount Not To Exceed Sixteen Million Eight Hundred Fifteen Thousand Dollars ($16,815,000); And (2) Adopting Appropriate California Environmental Quality Act (CEQA) Findings. EXECUTIVE SUMMARY The City of Oakland’s Equipment Services Division maintains and repairs a municipal fleet of approximately 1,900 vehicles and equipment assets supporting critical City operations including public safety support vehicles, sanitation equipment, construction equipment, infrastructure maintenance vehicles, and street maintenance equipment. These assets are used daily by multiple City departments to deliver essential services to Oakland residents. Through the City’s AssetWorks Enterprise Asset Management system, Equipment Services tracks fleet maintenance activity and performs thousands of maintenance operations annually. In a typical year, Equipment Services completes more than 12,000 fleet maintenance work orders, including preventive maintenance services, safety inspections, and reactive mechanical repairs required to keep vehicles operational and compliant with regulatory standards. The cooperative purchasing agreements included in this request provide access to specialized vendors, OEM replacement parts, equipment components, technical diagnostic services, and fleet technology systems that support this operational workload. The requested authorization of $16,815,000 represents the combined spending authority for 33 individual cooperative contracts used on an as-needed basis, rather than a single procurement action. These cooperative agreements directly support the operational readiness of City vehicles and equipment used daily for street maintenance, sanitation services, infrastructure repair, emergency response support operations, and other essential municipal services.
Jestin Johnson (Apr 15, 2026 21:33:41 PDT)
Apr 15, 2026
Jestin D. Johnson, City AdministratorSubject: Public Works, Equipment Services Division, Cooperative Purchase AgreementsDate: April 21, 2026 Page 2 Public Works & Transportation Committee April 21, 2026 Maintaining uninterrupted access to these vendor agreements ensures that City departments can continue delivering essential services to Oakland residents. Without these cooperative agreements, Equipment Services may face limitations in accessing specialized parts and repair services required to maintain the City’s fleet. Interruptions in vendor access could delay preventive maintenance services, increase vehicle downtime, and increase long-term repair costs. BACKGROUND / LEGISLATIVE HISTORY Oakland Municipal Code (OMC) 2.04.080 authorizes the City Administrator to purchase supplies and services through cooperative agreements established by other governmental jurisdictions or public agencies when those contracts were awarded through an appropriate competitive process. Cooperative agreements are commonly used across public sector fleet operations because they allow agencies to leverage competitively bid contracts conducted by another public agency. This procurement method allows the City to obtain goods and services at competitive pricing while reducing administrative procurement timelines. City Council previously approved cooperative agreements exceeding $250,000 through the following resolutions: Resolution 89845 C.M.S. (July 18, 2023) Resolution 90007 C.M.S. (December 5, 2023) Resolution 90154 C.M.S. (March 19, 2024) Resolution 90212 C.M.S. (May 7, 2024) Resolution 90704 C.M.S.. (May 6, 2025) Resolution 90797 C.M.S. (July 15, 2025) Resolution 90968 C.M.S. (December 2, 2025) Since the adoption of these resolutions, the Equipment Services Division has identified additional cooperative agreements that exceed the $250,000 threshold and are presented to City Council for approval. ANALYSIS AND POLICY ALTERNATIVES The Equipment Services Division performs more than 12,000 fleet maintenance work orders annually in support of a municipal fleet of approximately 1,900 vehicles and equipment assets. These maintenance activities include preventive maintenance services, safety inspections, mechanical repairs, diagnostic testing, and specialized equipment repairs necessary to maintain operational readiness across City departments. Fleet maintenance operations rely on a network of specialized vendors that provide OEM parts, heavy equipment repair services, emergency vehicle outfitting, tires, construction equipment parts, fleet technology systems, and other specialized maintenance services. The cooperative agreements listed in Table 1 represent the primary vendor network supporting these operational requirements.
Jestin D. Johnson, City AdministratorSubject: Public Works, Equipment Services Division, Cooperative Purchase AgreementsDate: April 21, 2026 Page 3 Public Works & Transportation Committee April 21, 2026 These contracts support fleet maintenance activities such as: Street sweeper parts and maintenance Emergency vehicle outfitting and repair Construction equipment service and repair Tire supply and replacement servicesHeavy equipment parts and maintenance Fleet telemetry and GPS systems Bulk lubricants and maintenance supplies Manufacturer-certified diagnostic and repair services Many of these services require manufacturer-certified vendors or specialized equipment suppliers that are not available through traditional procurement channels. Cooperative purchasing agreements allow the City to maintain access to these specialized vendors while benefiting from competitively negotiated pricing. Operational data tracked through the AssetWorks system demonstrates that maintaining consistent preventive maintenance schedules significantly reduces the frequency of unexpected mechanical failures and costly reactive repairs. When preventive maintenance cycles are delayed due to procurement or vendor limitations, reactive repairs increase, resulting in longer vehicle downtime and higher overall maintenance costs. If the proposed resolution is not approved, the City would need to conduct individual solicitations for each commodity category represented by the 33 contracts listed in Table 1. Conducting separate competitive procurements for each service category would significantly increase procurement timelines and could delay maintenance services necessary to maintain fleet readiness. Any interruption in access to these cooperative vendor agreements could delay preventive maintenance services and specialized repairs, which may increase equipment downtime and reduce fleet availability for City departments responsible for delivering essential municipal services. Staff therefore recommend approval of the proposed resolution to ensure uninterrupted fleet maintenance operations that support citywide service delivery. Vendor Utilization and Fleet Maintenance Activity (Operational Metrics) Operational data tracked through the City’s AssetWorks fleet management system demonstrates the level of activity supported by the cooperative vendor agreements listed in Table 1. These vendors provide specialized services and parts that support the City’s fleet maintenance operations. Examples of annual utilization and operational metrics include the following:
Jestin D. Johnson, City AdministratorSubject: Public Works, Equipment Services Division, Cooperative Purchase AgreementsDate: April 21, 2026 Page 4 Public Works & Transportation Committee April 21, 2026 Vendor / Service CategoryExample Annual Activity Metric Operational ImpactGolden State Emergency Vehicle Service ~8 repair jobs performed& $220k in OEM Pierce Fire Truck parts Specialized in servicing fire truck repairs, service, OEM parts and fire truck outfitting Clean Energy Fuels ~76,000gasoline gallon equivalents (GGE) of CNG dispensed representing ~430,000 pounds of natural gas fuelSupports alternative fuel fleet operations AssetWorks Fleet Management System ~12,000 work orders tracked annually Enables tracking of fleet maintenance activity and performance metricsincluding fuel, parts inventory & motor poolFord Store San Leandro ~80 repair jobs performed & $275k in OEM Ford parts for vehicles & trucks Supports maintenance of Ford fleet vehicles – including OEM Parts Goodyear Tire ~1,600 police pursuit tires purchased annually Maintains safety and reliability of fleet vehicles. Used to purchase police pursuit tires in addition to all City owned vehicle tiresTelepath Corporation ~20 police/fire/city vehicles outfitted and emergency equipment installations annually Provides police/fire vehicle upfitting services including Motorola police radios, and police/fire emergency equipment parts FLEET MAINTENANCE ACTIVITY (Operational Metrics) Metric Estimated Annual ActivityFleet Assets Maintained ~1,900 vehicles and equipment Annual Maintenance Work Orders ~12,000 Preventive Maintenance Services ~5,500 Billable Labor Hours ~52,300Reactive Repairs ~7,500 Average Work Orders Processed Daily ~35 – 45 These utilization and operational metrics illustrate the scale of operational activity supported by the cooperative agreements listed in Table 1. These vendor relationships enable Equipment Services to maintain a proactive maintenance program that supports vehicle reliability and service delivery across City departments.
Jestin D. Johnson, City Administrator
Subject: Public Works, Equipment Services Division, Cooperative Purchase Agreements Date: April 21, 2026 Page 5
Public Works & Transportation Committee
April 21, 2026
Table 1, Proposed Equipment Services Division Ongoing Cooperative Agreements to Increase Contract Value.
RELATED PLANNING EFFORTS (Include All Applicable Plans) This agenda item supports the Strategic Plan Priority of Streamlining Operations by improving the efficiency of the procurement process.
FI
SCAL IMPACT
The proposed contracts, outlined in Table 1 and totaling an additional $16,815,000, will be funded within the following funding code: Equipment Fund (4100), Equipment Services:
Administration Organization (30541), DP300 Administrative Project (1000010), and Fleet LINE VENDOR CPO# COMMODITY OR SERVICE Estimate
1 Year START END
DATE
CONTRACT
AMOUNT
AMOUNT
USED BALANCE PROPOSED
INCREASE
PROPOSED
CONTRACT
VALUE
OAKLAND
BASED?
1 ASSETWORKS 2022011234
FLEET MANAGEMENT AND RELATED
TECHNOLOGY SOLUTIONS 250,000 01-Sep-21 31-Aug-26 1,168,000 694,146 473,854 500,000 1,668,000 NO 2 BURTON'S FIRE TBD FIRE APPARATUS SERVICES AND PARTS 250,000 TBD 30-Nov-27 - - - 500,000 500,000 NO 3 CAL LINE EQUIPMENT 2025008016 EQUIPMENT PARTS AND REPAIR 150,000 18-Mar-25 30-Sep-25 250,000 15,513 234,487 200,000 450,000 NO 4 CARAHSOFT TECHNOLOGY CORPORATION 2026002799
FLEET MANAGEMENT AND RELATED
TECHNOLOGY SOLUTIONS 150,000 30-Sep-25 23-Apr-29 250,000 140,000 110,000 300,000 550,000 YES 5 CDCE 2026001643
AUTO COMPUTER EQUIPMENT
SUPPLIES 80,000 01-Sep-25 30-Jun-26 250,000 8,076 241,924 160,000 410,000 NO 6 CHARGEPOINT INC. 2023012844 EV CHARGING STATIONS 50,000 15-Jul-21 20-Jul-25 200,000 31,118 168,882 100,000 300,000 NO 7 CINTAS CORPORATION 2024009713 LAUNDRY & CLEANING SERVICE 350,000 01-May-24 30-Jun-27 250,000 46,000 204,000 700,000 950,000 NO 8 CLEAN ENERGY FUELS 2025005687 RENEWABLE NATURAL GAS PROVIDER 60,000 01-Jan-25 21-Sep-25 250,000 61,240 188,760 120,000 370,000 NO 9 DISTRIBUTOR OPERATIONS DBA
INTERSTATE BATTERY SYSTEM OF TRI-VALLEY 2024010171 VEHICLE BATTERIES AND SUPPLIES 70,000 03-May-24 31-Mar-26 250,000 95,000 155,000 140,000 390,000 NO 10 DOBBS PETERBILT 2019005547
FLEET EQUIPMENT SERVICES PARTS &
SERVICES 150,000 19-Jan-18 23-Feb-26 1,600,000 861,229 738,771 300,000 1,900,000 NO 11 EAST BAY TIRE CO 2023010225 TIRES 350,000 07-Jan-13 06-Jan-26 500,000 472,373 27,627 700,000 1,200,000 NO 12 ENTERPRISE RENT- A -CAR 2025000049 VEHICLE RENTAL SERVICES 100,000 12-Apr-24 24-Apr-26 250,000 21,000 229,000 200,000 450,000 NO 13 ETI LIGHTING LLC DBA SOUNDOFF 2021002621
LAW ENFORCEMENT VEHICLE
OUTFITTING 350,000 18-Sep-20 19-Jul-27 2,000,000 1,713,140 286,860 700,000 2,700,000 NO 14 FLEETWORKS INC TBD
HEAVY EQUIPMENT MAINTENANCE,
SERVICE, AND REPAIRS 500,000 TBD TBD - - - 1,000,000 1,000,000 NO 15 GEOTAB USA INC 2020017830 TELEMETRY AND GPS SYSTEMS 360,000 25-Jun-20 17-Jun-26 1,110,000 714,644 395,356 720,000 1,830,000 NO 16 GOLDEN GATE TRUCK CENTER 2021007335 VEHICLE PARTS AND SERVICE 180,000 02-Feb-21 01-Feb-26 1,000,000 800,000 200,000 360,000 1,360,000 YES 17 GOLDEN STATE EMERGENCY
VEHICLE SERVICE, INC 2023013395 EQUIPMENT PARTS AND REPAIR 350,000 01-Jun-23 10-Feb-26 1,500,000 802,000 698,000 700,000 2,200,000 NO 18 GOLDEN STATE FIRE APPARATUS INC 2023008387
FIRE APPARATUS SERVICES AND
REPAIRS 1,000,000 01-Feb-23 10-Feb-26 2,500,000 105,000 2,395,000 2,000,000 4,500,000 NO 19 HUNT AND SONS INC 2025000566 BULK OIL AND ENGINE LUBRICANT 50,000 25-Jul-24 30-Jun-25 250,000 25,120 224,880 100,000 350,000 NO 20 JASPER ENGINES AND TRANSMISSIONS 2025010803 EQUIPMENT PARTS AND REPAIR 125,000 19-May-25 19-May-26 250,000 18,357 231,643 125,000 375,000 NO 21 LACAL EQUIPMENT INC 2025000155 ELGIN OEM STREET SWEEPER PARTS 250,000 01-Jan-20 14-May-26 500,000 247,000 253,000 500,000 1,000,000 NO 22 LEHR AUTO ELECTRIC 2023002721
PATROL VEHICLE EQUIPMENT AND
SUPPLIES 250,000 01-Oct-22 30-Sep-26 500,000 308,285 191,715 500,000 1,000,000 NO 23 MUNICIPAL MAINTENANCE EQUIPMENT INC 2021008785 OEM PARTS AND EQUIPMENT 200,000 02-Feb-21 01-Feb-26 500,000 302,000 198,000 400,000 900,000 NO 24 NAPA AUTO PARTS D/B/A
TRACTON, GLOBAL PARTS, STONE TRUCK 2022003470
AFTERMARKET VEHICLE PARTS AND
SUPPLIES 300,000 13-May-21 19-May-25 800,000 678,674 121,326 600,000 1,400,000 YES 25 NATIONAL AUTO FLEET GROUP 2022008527
AUTOMOBILES, SUVS, VANS, LIGHT
TRUCKS 130,000 01-Mar-22 08-Nov-25 1,000,000 520,975 479,025 260,000 1,260,000 NO 26 PAPE MACHINERY 2023010142
JOHN DEER CONSTRUCTION
EQUIPMENT 200,000 18-Jul-22 29-Jul-32 750,000 208,380 541,620 400,000 1,150,000 NO 27 PARTS WAREHOUSE DISTRIBUTORS INC
DBA CITY AUTO SUPPLY INC 2024001141
AUTOMOTIVE AND TRAILER
EQUIPMENT AND PARTS 250,000 01-Nov-23 31-Mar-26 1,248,000 499,000 749,000 500,000 1,748,000 NO 28 PB LOADER CORPORATION 2023000808 ROADWAY EQUIPMENT 40,000 28-Jul-22 11-Oct-25 250,000 87,000 163,000 80,000 330,000 NO 29 SOUTHERN TIRE MART LLC 2025000150 TIRES 125,000 17-Jul-24 06-Feb-26 250,000 65,000 185,000 250,000 500,000 NO 30 TELEPATH CORPORATION 2023007133 MOTOROLA PRODUCTS 900,000 01-Jan-23 23-Jun-26 1,400,000 737,554 662,446 1,800,000 3,200,000 NO 31 THE FORD STORE SAN LEANDRO 2023001167 FORD PARTS AND REPAIRS 450,000 01-Nov-21 30-Sep-25 2,000,000 1,668,838 331,162 900,000 2,900,000 NO 32 THE GOODYEAR TIRES 2023008098 MOTOROLA PRODUCTS 500,000 07-Jan-23 06-Jan-26 1,500,000 648,174 851,826 500,000 2,000,000 NO 33 UNITED ROTARY BRUSH CORPORATION 2024011352 STREET SWEEPER SUPPLIES 350,000 15-Aug-24 30-Sep-25 250,000 224,000 26,000 500,000 750,000 NO TOTAL PROPOSED INCREASE AMOUNT: 16,815,000.00$
Jestin D. Johnson, City Administrator
Subject: Public Works, Equipment Services Division, Cooperative Purchase Agreements Date: April 21, 2026 Page 6
Public Works & Transportation Committee
April 21, 2026
Management & Maintenance Program (IN01). No additional appropriation is requested by this action.
Utilization of these contracts is contingent upon the availability of Council-authorized appropriations and a funding availability analysis conducted by the Budget Office at the time of standard purchase order request submission or prior to fund encumbrance. There is no minimum commitment to the proposed contracts, and funds will not be committed unless funding is identified.
PUBLIC OUTREACH / INTEREST
No outreach was deemed necessary for the proposed policy.
COORDINATION
The Oakland Public Works Department prepared the requested action. This report and resolution were reviewed by the Office of the City Attorney and the Budget Bureau.
RACE AND EQUITY
Maintaining operational fleet availability helps prevent disparities in service delivery, particularly in historically underserved communities.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) (If Applicable) This action authorizes the procurement of routine maintenance parts, repair services, and related commodity goods necessary for the ongoing operation of existing City fleet assets. The action does not authorize fleet expansion, construction of new facilities, or modification of physical facilities. Accordingly, the action is exempt from CEQA pursuant to CEQA Guidelines Section 15301 (Existing Facilities) as it consists of the operation, repair, maintenance, and minor alteration of existing public facilities and equipment involving negligible or no expansion of use. Each exemption is an independent and separate basis for CEQA compliance.
Jestin D. Johnson, City AdministratorSubject: Public Works, Equipment Services Division, Cooperative Purchase AgreementsDate: April 21, 2026 Page 7 Public Works & Transportation Committee April 21, 2026 ACTION REQUESTED OF THE CITY COUNCILStaff Recommends That The City Council Adopt A Resolution (1) Approving Ongoing Cooperative Purchase Agreements Exceeding $250,000 For Oakland Public Works, Bureau Of Maintenance And Internal Services (Equipment Services Division) Commodity Goods And Services Contracts As Outlined In Table 1 In An Additional Amount Not To Exceed Sixteen Million Eight Hundred Fifteen Thousand Dollars ($16,815,000); And (2) Adopting Appropriate California Environmental Quality Act (CEQA) Findings. For questions regarding this report, please contact Angelo Fullen, Acting Equipment Services Manager, at (510) 615-5487. Respectfully submitted, LIAM GARLAND Director, Oakland Public Works Reviewed by: Richard Battersby, Assistant Director Oakland Public Works, BMIS Prepared by: Angelo Fullen, Acting Equipment Services Manager Equipment Services Division Prepared by: Erica Vazquez, Management Assistant Equipment Services Division Attachments (1): A: Table 1 - Cooperative Agreement List