APPROVED AS TO FORM AND LEGALITY___________________________ OAKLAND CITY COUNCIL RESOLUTION NO. ______________ C.M.S. RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO BAY AREA LIGHTWORKS, INC., FOR HSIP 9 RECTANGULAR RAPID FLASHING BEACON PROJECT, PROJECT NO. 1005461, THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER IN ACCORDANCE WITH PROJECT PLANS, SPECIFICATIONS, STATE REQUIREMENTS, AND THE CONTHREE HUNDRED AND FOUR THOUSAND, NINE HUNDRED DOLLARS ($304,900.00) WHEREAS, the City of Oakland applied for and was awarded Highway Safety Improvement Program (HSIP) Cycle 9 grant funds in the amount of $250,000 for the enhancement of pedestrian crosswalk safety; and WHEREAS, the City Council passed Resolution No. 87789 C.M.S. which authorized the City Administrator to accept and appropriate the HSIP Cycle 9 grant funds for pedestrian crosswalk safety enhancement; and WHEREAS, the safety enhancements consist of new rectangular rapid flashing beacons; pavement markings and signs, and corner curb ramps and bulb outs at the intersections of Oakland Avenue/Moss Avenue and 98th Avenue/C Street; and WHEREAS, the Project was advertised on October 10, 2025, where six (6) bids were received by the Office of the City Clerk on November 13, 2025; and WHEREAS, Bay Area Lightworks, Inc., is deemed the lowest responsible and responsive bidder for the Project with a bid of $304,900.00, and said Benefits Ordinance (EBO) and meets the Federal Disadvantaged Business Enterprise (DBE) participation requirements; and WHEREAS, funding for the contract was included in the Fiscal Year 2025-27 Biennial Budget and the subject HSIP 9 grant and is available in the following project accounts: Federal HSIP 9 Grant, Project 1005461, Fund 2116 Local Match, Project 1005461, Fund 5342; and WHEREAS, the City Council finds and determines based on the representations set forth approved hereunder is temporary in nature; and
2 WHEREAS, pursuant to OMC §2.04.050, the City Clerk duly advertised the Notice October 10, 2025, more than ten (10) calendar days prior to bid opening, and the City received six (6) bids on November 13, 2025; and WHEREAS, the City Council finds and determines that the performance of this contract shall not result in the loss of employment or salary by any person having permanent status in the competitive service; and WHEREAS, the Project is exempt from the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080.25(b)(1) and CEQA Guidelines Sections 15301(c), 15302, 15304(h), and 15061(b)(3), each providing a separate and independent basis for exemption; now, therefore, be it RESOLVED: That the City Administrator is authorized to award a construction contract to Bay Area Lightworks, Inc., the lowest responsible and responsive bidder in accordance with project plans, specifications, state requirements, and the November 13, 2025, for HSIP 9 Rectangular Rapid Flashing Beacon Project, Project No. 1005461, in the amount of three hundred and four thousand, nine hundred dollars ($304,900.00); and be it FURTHER RESOLVED: That the successful contractor shall provide faithful performance bond and a bond to guarantee payment of all claims for labor and materials furnished and of the amount of 100% of the contract price and due under the Unemployment Insurance Act prior to execution of the contract; and be it FURTHER RESOLVED: If the apparent low bidder fails or refuses to execute the contract or furnish the required bonds and insurance within the time specified in the bid documents, the City Administrator is authorized to award the contract to the next lowest responsive and re-advertise, as FURTHER RESOLVED: That the contractor and all subcontractors shall comply with California prevailing wage requirements and shall be registered with the Department of Industrial Relations (DIR); and be it FURTHER RESOLVED: That the City Administrator is hereby authorized to approve and execute any subsequent amendments or modifications of the contract within the limitation of the project specifications, extensions, payment requests, applications for permits, agreements and execute all related actions for the completion of the Project without return to the City Council; and be it FURTHER RESOLVED: That the plans and specifications prepared for the Project, including any subsequent changes during construction, are/will be reviewed and adopted by the Director of the Department of Transportation, are hereby approved; and be it FURTHER RESOLVED: That the City Administrator is hereby authorized to reject all other bids; and be it
3 FURTHER RESOLVED: That the contract shall be reviewed and approved by the City Attorney for form and legality prior to execution and placed on file in the Office of the City Clerk; and be it FURTHER RESOLVED: The Council finds the Project exempt from CEQA pursuant to Public Resources Code §21080.25(b)(1) and, independently, CEQA Guidelines §§15301(c), 15302, and 15304(h) and §15061(b)(3); the Project is within existing public right-of-way and does not add vehicle capacity; and be it FURTHER RESOLVED: That the City Administrator shall file a Notice of Determination/Notice of Exemption with the Clerk of the County of Alameda for the Project that is named in this Resolution. IN COUNCIL, OAKLAND, CALIFORNIA, PASSED BY THE FOLLOWING VOTE: AYES BROWN, FIFE, GALLO, HOUSTON, RAMACHANDRAN, UNGER, WANG AND PRESIDENT JENKINS NOES ABSENT ABSTENTION ATTEST: ASHA REED City Clerk and Clerk of the Council of the City of Oakland, California