APPROVED AS TO FORM AND LEGALITY
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. C.M.S.
RESOLUTION AUTHORIZING 1) THE CITY ADMINISTRATOR TO ACCEPT AND
APPROPRIATE GRANT FUNDS IN AN AMOUNT NOT TO EXCEED THREE HUNDRED THOUSAND DOLLARS ($300,000) FROM THE CALIFORNIA
DEPARTMENT OF TRANSPORTATION COMMUNITY CLEANUP AND
EMPLOYMENT PATHWAY GRANT PROG RAM (CCEP) AND TO EXECUTE RELATED GRANT AGREEMENTS; 2) WAIVING THE CITY OF OAKLAND’S
ADVERTISING AND COMPETITIVE REQUEST FOR
PROPOSALS/QUALIFICATIONS REQUIREMENTS FOR THE CCEP -FUNDED SERVICES; 3) AMENDING CITY COUNCIL RESOLUTION NO. 89762 C.M.S. TO
INCREASE THE AGREEMENT WITH THE YOUTH EMPLOYMENT PARTNERSHIP, INC. BY TWO HUNDRED FIFTY THOUSAND DOLLARS ($250,000) FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $2,125,000; 4) AMENDING CITY COUNCIL RESOLUTION NO. 89761 C.M.S. TO INCREASE THE AGREEMENT WITH THE LAKE MERRITT INSTITUTE BY FIFTY THOUSAND DOLLARS ($50,000) FOR A
TOTAL CONTRACT AMOUNT NOT TO EXCEED O NE MILLION TWO HUNDRED TWELVE THOUSAND FIVE HUNDRED DOLLARS ($1,212,500); AND 5) ADOPTING
APPROPRIATE CALIFORNIA ENVIRONMENTAL QUALITY ACT FINDINGS WHEREAS, the California Department of Transportation (Caltrans) established the Community Cleanup and Employment Pathway Grant Program (CCEP) to support litter abatement, public space beautification, and workforce development opportunities for individuals facing barriers to employment; and
WHEREAS, the City of Oakland (City) seeks to participate in the CCEP Grant Program to enhance litter abatement and beautification activities within locally owned public rights-of-way while providing job training and employment opportunities; and WHEREAS, the City of Oakland (City) submitted an application to Caltrans for $300,000 from the CCEP Grant Program to fund activities to enhance litter abatement and beautification across Oakland with a focus on Lake Merritt and neighborhoods with the highest environmental burdens while providing job training and employment opportunities; and WHEREAS, Caltrans has awarded CCEP Grant Program funding to the City in an amount of Three Hundred Thousand Dollars ($300,000) for the grant term ending November 1, 2027; and WHEREAS, the City desires to accept and appropriate these funds to support field operations, supplies, equipment, staffing, and other eligible activities necessary to implement CCEP-funded services; and
2 WHEREAS, the City has an existing agreement with The Youth Employment Partnership, Inc. (YEP), authorized under City Council Resolution No. 89762 C.M.S., which is set to expire on t of one million one hundred twenty-five thousand
dollars ($1,125,000), with an option to extend the contract for two additional years through June 30, 2028 for an additional amount not to exceed three hundred seventy-five thousand dollars per year ($375,000) for a total amount not to exceed one million eight hundred seventy-five thousand dollars (1,875,000) and which provides the Team Oakland citywide employment and environmental education program for Oakland teens to reduce summer idleness through a structured work and training curriculum that develops positive work habits, promotes bout environmental issues affecting their communities;
and
WHEREAS, the City has an existing agreement with the Lake Merritt Institute (LMI), authorized under City Council Resolution No. 89761 C.M.S., which is set to expire on June 30, 2026, with a not to exceed six hundred ninety-seven thousand and five hundred dollars ($697,500) with an option to extend the contract for two additional years from 2026-2028 for an additional amount not to exceed two hundred thirty-two thousand and five hundred dollars ($232,500) per year for a total not to exceed amount of one million, one-hundred and sixty-two thousand, five-hundred dollars ($1,162,500) which provides cleanup, maintenance, monitoring, volunteer coordination, technical assistance, and public outreach services at Lake Merritt in support of the City’s water quality compliance obligations under the Clean Water Act; and WHEREAS, Oakland Municipal Code (OMC) Sections 2.04.040.B.4 and 2.04.051.A.1 require the City to conduct a formal advertising and competitive Request for Qualifications/Proposals (RFQ/RFP) selection process for professional services agreements over Fifty Thousand Dollars ($50,000.00); and
WHEREAS, OMC Section 2.04.051.B authorizes the City Council to waive the advertising and competitive RFQ/RFP selection requirements if it finds that it is in the City’s best interests to do so; and
WHEREAS, staff recommends that it is in the City’s best interests for the City Council to waive the advertising and competitive RFQ/RFP requirements for these agreements because (1) the Team Oakland program requires specialized work that YEP is uniquely qualified to provide and the Clean Lake program requires specialized work that LMI is uniquely qualified to provide; (2) YEP’s and LMI’s performance during their time as contractors for these programs has continually met the City’s requirements; (3) CCEP grant emphasizes the creation of employment pathways through partnerships with workforce development organizations with meaningful job training and paid transitional employment opportunities focused on litter abatement, landscaping, and environmental stewardship; and (4) a grant implementation period of April 2026 to July 2027, creates urgency to execute a contract extension with both YEP and LMI to ensure CCEP grant deliverables are met; and
WHEREAS, the City Council finds that the services provided pursuant to the agreements authorized hereunder are professional, scientific, or technical in nature and are temporary in
3 nature, and that these agreements will not result in the loss of employment or salary by any person having permanent status in the competitive service; and WHEREAS, the activities authorized by this Resolution are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15301 (Existing Facilities), 15304 (Minor Alterations to Land), and 15309 (Inspections), each of which provides a separate and independent basis for CEQA compliance; now, therefore, be it RESOLVED: That the City Administrator is authorized to accept and appropriate grant funds in an amount not-to-exceed three hundred thousand dollars ($300,000.00) from The California Department of Transportation (Caltrans), Community Cleanup and Employment Pathway Grant Program (CCEP) for the grant term ending November 1, 2027, $50,000 funds will be deposited and appropriated into the California Department of Transportation Fund (2140), Clean Lake Contract Project (1001514), Environmental Services: Environmental Remediation Organization (30683), Services Miscellaneous Contract Account (5419), and Sustainable Oakland Program (SC26). $250,000 funds will be deposited and appropriated into the California Department of Transportation Fund (2140), Youth We Mean Clean Program Project (1001685), Environmental Services: Environmental Remediation Organization (30683), Services Miscellaneous Contract Account (5419), and Sustainable Oakland Program (SC26); and be it
FURTHER RESOLVED: That the City Administrator is hereby authorized the use of up to $25,138 in matching funds from multiple sources. Of this amount, $11,138 will consist of already budgeted staff time and existing personnel resources dedicated to program oversight, coordination, and implementation. These funds are allocated within the following funding code:
Recycling Program Fund (1710), Environmental Services: Environmental Remediation Organization (30683), DP300 Administrative Project (1000010), and Sustainable Oakland Program (SC26). The remaining $14,000 will be provided by the City through funding allocated for staff and operational costs associated with the Youth We Mean Clean Project. These funds are budgeted within the following funding code: Recycling Program Fund (1710), Environmental Services: Environmental Remediation Organization (30683), Youth We Mean Clean Project (1001685), and Sustainable Oakland Program (SC26); and be it
FURTHER RESOLVED: That, pursuant to OMC Section 2.04.051.B and for the foregoing reasons, the City Council finds and determines that it is in the best interests of the City to waive the formal advertising and RFQ/RFP requirements for CCEP-funded services and so waives the requirements; and be it
FURTHER RESOLVED: That the City Council further finds that failure to waive the competitive process would result in unacceptable delay and risk loss of time-limited grant funding, thereby constituting a valid basis for waiver under Oakland Municipal Code Section
2.04.051.B; and be it
FURTHER RESOLVED: That the City Council finds that (a) the services required are highly specialized and integrated with existing City programs; (b) continuity of services is necessary to meet grant-imposed timelines and avoid loss of funding; (c) the contractors possess unique institutional knowledge and established operational infrastructure that cannot be replicated without significant delay; and (d) conducting a competitive process would be impracticable and contrary to the City’s interests due to time constraints and risk of forfeiting grant funds; and be it 4 FURTHER RESOLVED: That City Council Resolution No. 89762 C.M.S. is amended to authorize a two-year contract extension with The Youth Employment Partnership, Inc. to implement the Team Oakland program from June 30, 2026, to June 30, 2028, with increased funding by $250,000 to support the additional service hours for CCEP grant not-to-exceed $2,125,000, based on the availability of funding; and be it FURTHER RESOLVED: That City Council Resolution No. 89761 C.M.S. is amended to authorize a two-year contract extension with the Lake Merritt Institute to implement the Clean Lake program from June 30, 2026, to June 30, 2028, with increased funding by $50,000 to support additional service hours for implementation of the CCEP Grant Program, not-to-exceed $1,212,500 based on the availability of funding; and be it FURTHER RESOLVED: That the City Administrator is authorized to negotiate and execute the grant agreement and any related documents, subject to review by the City Attorney, and to take all actions necessary to implement and comply with the grant requirements; and be it FURTHER RESOLVED: That the activities authorized by this Resolution are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15301 (Existing Facilities), 15304 (Minor Alterations to Land), and 15309 (Inspections), each of which provides a separate and independent basis for CEQA compliance; and be it FURTHER RESOLVED: That the City Administrator shall file a Notice of Determination/Exemption with the Clerk of the County of Alameda for the project described in this resolution; and be it
FURTHER RESOLVED: That the contracts and amendments shall be reviewed and approved by the City Attorney for form and legality and placed on file in the Office of the City Clerk.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - BROWN, FIFE, GALLO, HOUSTON, RAMACHANDRAN, UNGER, WANG, AND
PRESIDENT JENKINS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California