Rules & Legislation Committee
June 25, 2026

APPROVED AS TO FORM AND LEGALITY ___________________________ CITY ATTORNEY’S OFFICE OAKLAND CITY COUNCIL RESOLUTION NO. ______________ C.M.S. RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO AWARD A CONTRACT TO UNITED ROTARY BRUSH CORPORATION IN AN AMOUNT NOT-TO-EXCEED $750,000, FOR THE PURCHASE OF REPLACEMENT BROOMS AND BRUSHES FOR STREET SWEEPERS FOR A THREE-YEAR TERM (JULY 1, 2026 TO JULY 1, 2029), AND TWO ONE-YEAR OPTIONS TO RENEW, IN RESPONSE TO SPECIFICATION NO. 25-140.00 / RFQ 384531; AND MAKING APPROPRIATE CALIFORNIA ENVIRONMENTAL QUALITY ACT FINDINGS. WHEREAS, the City of Oakland Public Works Department maintains a fleet of 17 Elgin and Tymco street sweepers that are essential to maintaining roadway cleanliness, protecting public health, supporting stormwater compliance, and enabling parking enforcement operations; and WHEREAS, street sweeper brooms and brushes are high-wear consumable components that require frequent replacement due to continuous contact with roadway surfaces, debris, and uneven pavement conditions; and WHEREAS, failure to maintain an adequate inventory of replacement brooms and brushes can result in reduced fleet availability, disruption of street sweeping services, and increased long-term maintenance costs; and WHEREAS, the City conducted a competitive procurement process in accordance with Oakland Municipal Code Section 2.04.050 under Specification No. 25-140.00 / RFQ 384531, which was publicly advertised and distributed to multiple vendors; and WHEREAS,United Rotary Brush Corporation and Owens Equipment Sales were determined to be responsive and responsible vendors capable of supplying the required specialized parts; and WHEREAS, the proposed contracts will provide a reliable and cost-effective supply of essential components necessary to maintain uninterrupted street sweeping operations; and WHEREAS, the proposed contracts will be funded within the following funding code: Equipment Fund (4100), Equipment Services: Administration Organization (30541), DP300 Administrative Project (1000010), and Fleet Management & Maintenance Program (IN01) through Fiscal Year 2031. Utilization of these contracts is contingent upon the availability of Council-authorized appropriations and a funding availability analysis conducted by the Budget 2 Office at the time of standard purchase order request submission or prior to fund encumbrance; and WHEREAS,this action is not a “project” under CEQA pursuant to CEQA Guidelines section 15378(b)(5) because it constitutes a fiscal and administrative activity that does not have the potential to result in a direct or reasonably foreseeable indirect physical change in the environment. Alternatively, and in the event it is found that CEQA applies, the action is exempt under the common sense exemption (CEQA Guidelines § 15061(b)(3)) and the Class 1 Existing Facilities categorical exemption (CEQA Guidelines § 15301), as it involves the purchase and use of equipment to support existing municipal services with negligible or no expansion of use. Substantial evidence also exists to establish that none of the exceptions to the categorical exemptions set forth in CEQA Guidelines section 15300.2 apply; now, therefore, be it 3 RESOLVED: That the City Council hereby authorizes the City Administrator to award contracts to United Rotary Brush Corporation and Owen Equipment Sales, each in an amount not-to-exceed $750,000, for a combined total not-to-exceed $1,500,000, for the purchase of replacement brooms and brushes for street sweepers for a three year term (July 1, 2026 to July 1, 2029), and two one-year options to renew, in response to Specification No. 25-140.00 / RFQ 384531; and be it FURTHER RESOLVED, there is no minimum commitment to the proposed contracts, funds will not be committed beforehand unless funding is identified, and the contractor will have the right to accept or reject any proposed contract extension; and FURTHER RESOLVED: That the City Administrator is authorized to execute any amendments, extensions, or modifications to said contracts within the authorized amounts without returning to Council; and be it FURTHER RESOLVED: This action is not a “project” under CEQA pursuant to CEQA Guidelines section 15378(b)(5) because it constitutes a fiscal and administrative activity that does not have the potential to result in a direct or reasonably foreseeable indirect physical change in the environment. Alternatively, and in the event it is found that CEQA applies, the action is exempt under the common sense exemption (CEQA Guidelines § 15061(b)(3)) and the Class 1 Existing Facilities categorical exemption (CEQA Guidelines § 15301), as it involves the purchase and use of equipment to support existing municipal services with negligible or no expansion of use. Substantial evidence also exists to establish that none of the exceptions to the categorical exemptions set forth in CEQA Guidelines section 15300.2 apply. FURTHER RESOLVED: That the City Administrator, or their designee or successor is, hereby authorized to take any other action consistent with this Resolution and its basic purpose. IN COUNCIL, OAKLAND, CALIFORNIA, PASSED BY THE FOLLOWING VOTE: AYES - BROWN, FIFE, GALLO, HOUSTON, RAMACHANDRAN, UNGER, WANG, AND PRESIDENT JENKINS NOES – ABSENT – ABSTENTION – ATTEST: ASHA REED City Clerk and Clerk of the Council of the City of Oakland, California OCA DOCUMENT NUMBER / ATTORNEY INITIALS