Approved as to Form and Legality
OAKLAND CITY COUNCIL
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7 City Attorney
Resolution No. C.M.S.
Introduced by Councilmember
RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OR DESIGNEE TO 1) ENTER INTO A THREE-YEAR AGREEMENT WITH GOVERNMENTJOBS.COM, INC., DBA NEOGOV(NEOGOV) TO MAINTAIN THE CITY’S TWO EXISTING
RECRUITMENT AND TESTING ONLINE PLATFORMS AND TO PROVIDE TWO
ADDITIONAL SOFTWARE PLATFORMS TO AUTOMATE EMPLOYEE
PERFORMANCE APPRAISALS AND EMPLOYEE TRAINING AND DEVELOPMENT IN A TOTAL CONTRACT AMOUNT NOT TO EXCEED $588,000 FOR THE PERIOD NOVEMBER 2020 TO NOVEMBER 2023, AND 2) WAIVE COMPETITIVE BIDDING,
ADVERTISING AND REQUEST FOR PROPOSALS/QUALIFICATION PROCESS REQUIREMENT.
WHEREAS, the City of Oakland wishes to enter into a 3-year contract agreement with with GovernmentJobs.com, Inc. dba NeoGov (NeoGov) to provide human resources-related software modules for recruitment, employee onboarding, employee training, and performance management; and
WHEREAS, the City of Oakland has utilized NeoGov’s Insight software for recmitment and testing functions since March 15, 2011, when the City Council passed Resolution No. 83273; and
WHEREAS, the Insight module has allowed the City to transition to on-line applications, track vacancies, efficiently evaluate candidates and analyze job market patterns, and has greatly reduced the time needed to fill vacancies with qualified and diverse candidates; and
WHEREAS, the Human Resources Management Department added the Onboard module on October 28, 2019, which enabled new hires to remotely complete required paperwork, read important policies and leam about the City of Oakland, providing a seamless on-boarding experience and by 2021 will integrate with the existing Oracle system to reduce data entry and stafftime; and
WHEREAS, the Insight and Onboard modules have allowed the City to efficiently fill vacancies and onboard staffwith minimal disruptions during the shelter-in-place; and WHEREAS, the maintenance ofthe Insight and Onboard NeoGov modules and the addition ofthe Perform and Leam modules are critical to the City’s success in attracting and retaining a diverse and qualified workforce to meet the existing and growing needs ofthe Oakland community; and
WHEREAS, Oakland Municipal Code (“OMC”) section 2.04.042 requires a competitive multi-step proposal solicitation process for purchasing computerized/information technology systems (combined purchase ofproducts and professional services); and WHEREAS, OMC section 2.04.042 (D) permits the City Council to waive the multi-step solicitation process upon a finding and determination that it is in the best interests ofthe City to do so; and
WHEREAS, transitioning to a new software vendor would cause disruption to the existing recruitment and onboarding process in addition to increased expenses and stafftime to integrate and train all departments; and
WHEREAS, staffrecommends that the City Council find and determine that it is in the City's best interest to waive the competitive solicitation requirements of OMC section 2.04.042 and enter into an agreement with NEOGOV; and
WHEREAS, the Human Resources Management Department has verified that the software implementation ofthe additional NeoGov products will not result in loss of employment or salary by any person having permanent status in the competitive service; and WHEREAS, the cost would not exceed Five Hundred Eighty-Eight Thousand Dollars ($588,000) for the NeoGov Software Platform and technical implementation service for the period November 2020 to November 2023 and ongoing funding for this project will be identified in the FY 2021-2023 Biennial Budget; now, therefore, be it RESOLVED, That the City Council hereby: 1) authorizes the City Administrator, or designee, to enter into a three-year agreement with Govemmentjobs.com, Inc., DBA NEOGOV(NEOGOV) to maintain the city’s two existing recruitment and testing online platforms and to provide two additional software platforms to automate employee performance appraisals and employee training and development in a total contract amount not to exceed $588,000 for the period November 2020 to November 2023, and 2) waive competitive bidding, advertising and request., 2) finds and determines that pursuant to OMC section 2.04.04 2D that it is in the best interest ofthe city to waive the multi-step proposal solicitation process for the reasons stated in this resolution and the staffreport that accompanies it, and so does hereby waive this requirement; and be it
FURTHER RESOLVED, That the City Attorney shall review and approve the proposed contract agreement as to form and legality and copies ofthe agreement shall be filed with the Office ofthe City Clerk; and be it
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - FORTUNATO BAS, GALLO, GIBSON MCELHANEY, KALB, REID, TAYLOR, THAO AND PRESIDENT KAPLAN NOES- -s
ABSENT0
ABSTENTION
Acting City Clerk alnd Clerk of the
Council of the City of Oakland,
California