APPROVED AS TO FORM AND LEGALITY
Jady Leung (Jun 26, 2026 17:19:22 PDT)
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. C.M.S.
RESOLUTION: (1) AUTHORIZING THE CITY ADMINISTRATOR TO
ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH
ROTORCRAFT SUPPORT, INC. (RSI) TO PROVIDE HELICOPTER
MAINTENANCE SERVICES TO THE OAKLAND POLICE
DEPARTMENT (OPD), FOR THE PERIOD OF JULY 1, 2026, TO JUNE 30, 2028, IN AN AMOUNT NOT TO EXCEED ONE MILLION SEVEN
HUNDRED THOUSAND DOLLARS ($1,700,000), WITH AN OPTION TO
EXTEND THE AGREEMENT FOR TWO ADDITIONAL YEARS TO JUNE
30, 2030, FOR A TOTAL CONTRACT NOT TO EXCEED THREE
MILLION, FOUR HUNDRED THOUSAND DOLLARS ($3,400,000); AND (2) WAIVING THE LOCAL AND SMALL BUSINESS (LBE/SLBE)
ENTERPRISE PROGRAM REQUIREMENTS
WHEREAS, the Oakland Police Department (OPD) uses helicopters to support vehicle- based police patrols during pursuits and arrests, and to direct the deployment of officers at crime scenes; and
WHEREAS, OPD has two patrol helicopters and one training helicopter which requires regular mechanical support to maintain safe operational functionality; and
WHEREAS, in recent years, OPD has relied on three contracts with Rotorcraft Support, Inc. (RSI) as follows: (1) July 1, 2020, through June 30, 2023; (2) July 1, 2023, through June 30, 2024; and (3) July 1, 2024, through June 30, 2026, awarded through published RFQs; and WHEREAS, the proposed OPD-RSI contract for the period of July 1, 2026 to June 30, 2028 specifies an hourly rate for helicopter maintenance between $160 and $240 dollars per hour, depending on the type of mechanical support, plus a cost structure for helicopter parts; and
WHEREAS, OPD had spent approximately $850,000 per year on maintenance (labor and parts) over the last six years, but must budget for a higher level of annual maintenance costs as the OPD helicopter fleet continues to age and experiences increased usage; and
WHEREAS, OPD continues to rely on its two helicopters for operations support and the training helicopter for training purposes; and
2 WHEREAS, OPD issued a Request for Quote (RFQ) for helicopter maintenance services, on March 6, 2026, which closed on April 6, 2026; and
WHEREAS, RSI was the sole respondent to the RFQ for comprehensive helicopter maintenance; and
WHEREAS, RSI can provide all the labor, personnel, material, tools, and supplies necessary to maintain OPD’s helicopter fleet on an on-call, as-needed basis; and
WHEREAS, RSI has a valid Federal Aviation Administration (FAA) repair station certificate, and employs a full staff of FAA -certified airframe and powerplant (A&P) mechanics with factory and recurrent training on OPD’s equipment; and
WHEREAS, the City Council may waive the City’s Local/Small Local Business Enterprise Program (L/SLBE) requirements pursuant to Part I of Oakland’s L/SLBE Program guidelines (Ordinance No. 13647 C.M.S.); and
WHEREAS, it is in the best interests of the City to waive the L/SLBE requirements because RSI was the only company which responded to the RFQ; and WHEREAS, OPD is requesting spending authority for a contract with RSI in an amount not to exceed $850,000 per year for an initial two-year term, with an option to extend the contract for an additional two years through June 30, 2030, at the same annual rate of $850,000 per year; and
WHEREAS, funding for fiscal years 2026-2028 will be paid from the following funding codes: 1) Fund: 1010 - General Fund: General Purpose, Organization: 107710 - Special Operations, Project: Project to be determined, and Program: PS13 – Special Operations, 2) Department of Justice Fund 2112, Organization 107710-Special Operations, Account, Project, and Program TBD, and 3) 5
th year State COPS grant, AB 1913, Statutes of 2000 Fund 2158, Organization 107710-Special Operations, Account, Project, and Program TBD; and
WHEREAS, funding for fiscal years 2028-2030 will be determined in the next midcycle budget; and
WHEREAS, the City Administrator has determined, through information provided by staff, that any services agreement authorized by this Resolution is of a professional, technical, or scientific and temporary nature, and shall not result in the loss of employment or salary by any person having permanent status in the competitive service; now, therefore, be it
RESOLVED: That the City Administrator is hereby authorized to enter into a professional services agreement with Rotorcraft Support, Inc. (RSI) to provide helicopter maintenance services to the OPD for the period of July 1, 2026, to June 30, 2028 for a contract total of one million seven hundred thousand dollars ($1,700,000), with an option to extend the contract for an additional two-year term through June 30, 2030, for a total contract not to exceed three million, four hundred thousand dollars ($3,400,000); and be it 3 FURTHER RESOLVED: That the City Council hereby adjusts the Baseline GPF budget for OPD by $850,000 annually to cover the amount needed for the contract term; and be it
FURTHER RESOLVED: That the City Administrator is authorized to complete all required negotiations, certifications, assurances, and documentation necessary to execute, accept, modify, extend, and/or amend this agreement for services, without further approval of the City Council, provided there is no increase in the contract amount; and be it
FURTHER RESOLVED: That for the reasons stated therein and in the report that accompanies this Resolution, the City Council hereby finds and determines that it is in the best interests of the City to waive the L/SLBE requirements pursuant to Part I of Oakland’s Local and Small Local Business Enterprise Program guidelines adopted by Ordinance No. 13647 C.M.S.; and be it
FURTHER RESOLVED: That the City Attorney shall review and approve said contract with RSI as to form and legality, and a copy of the fully executed agreement shall be placed on file with the Office of the City Clerk.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - BROWN, FIFE, GALLO, HOUSTON, RAMACHANDRAN, UNGER, WANG, AND
PRESIDENT JENKINS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California
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