APPROVED AS TO FORM AND LEGALITY
___________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
RESOLUTION EXTENDING THE AGREEMENT WITH MYTHICS, LLC
D/B/A MYTHICS, VIII, LLC TO NOVEMBER 30, 2028 AND INCREASING
THE AGREEMENT FROM TWO HUNDRED FORTY-NINE THOUSAND
EIGHT HUNDRED AND FIFTY DOLLARS ($249,850) TO AN AMOUNT NOT
TO EXCEED ONE MILLION TWO HUNDRED FIFTY THOUSAND
DOLLARS ($1,250,000)
WHEREAS, the City of Oakland has used products and services from Oracle America Inc. to perform critical business operations, including procurement, account receivable / payable, budgeting, personnel and payroll since 2002; and
WHEREAS, the City has maintained a contractual support agreement with Oracle for those products and services, paid annually, since 2002; and WHEREAS, the Finance Department & Information Technology Department jointly determined consulting services are needed to support mission critical City business operations related to the Oracle Enterprise Resource Planning (ERP) system and Mythics, LLC is the best service provider to meet these needs; and
WHEREAS, on March 7, 2023, the City Council adopted Resolution No. 89611 C.M.S that authorized the City Administrator to negotiate and execute an agreement with Fusion BI, Inc. for one hundred five thousand dollars ($105,000) for Oracle Business Intelligence and Analytics consulting services for a one (1) year term with the option to extend for an additional one (1) year for a total amount not to exceed two hundred ten thousand dollars ($210,000); and WHEREAS, on October 3, 2017, the City Council adopted Resolution No. 86922 C.M.S. authorizing the City Administrator or designee to appropriate $2.2 Million from the City's Development Services Fund (2415) Balance to fund the Oracle R12 Reimplementation Project; and
WHEREAS, on October 6, 2015, the City Council adopted Resolution No. 85825 C.M.S. that authorized the City Administrator or designee to execute master lease agreement(s) with IBM Credit LLC for financing not to exceed an amount of $17,000,000, a term of 7 years and an interest rate of 3.5% tax-exempt and/or 5.5% taxable; and waived competitive selection requirements for the financing agreement(s).Resolution No. 85825 also stipulated that the proceeds of the financing were to fund: (A) current information technology systems operations and maintenance; (B) a 2 project to upgrade/implement the Oracle Systems, including hardware, software, professional services, support and maintenance; (C) a project to implement a new municipal budgeting system including hardware, software, professional services, support and maintenance; and (C) a project to replace and improve 9-1-1 public safety systems including hardware, software, professional services, support and maintenance. In addition, the resolution approved the recommendations of the City Administrator for the award of contracts to provide professional services to upgrade/implement the Oracle Systems and to implement a new municipal budgeting system based on the results of the competitive selection process; and authorized the City Administrator or designee to negotiate and enter into professional services contracts with the approved firms; and WHEREAS, to supplement Oracle's standard support services, the City utilizes a Cooperative Purchasing Agreement with Mythics, LLC to obtain specialized Oracle technical and functional expertise for the City's highly customized and aging Oracle ERP and Human Capital Management (HCM) environment; and
WHEREAS, pursuant to Oakland Municipal Code Section 2.04.080, the City may leverage competitively procured cooperative agreements when advantageous to the City, allowing the City to obtain specialized services through an existing governmental cooperative contract without conducting a separate procurement process; and
WHEREAS, utilizing the Mythics, LLC cooperative agreement provides the City with timely access to highly specialized Oracle resources, promotes procurement efficiency, reduces administrative costs, and ensures continuity of critical support services; and WHEREAS, the current agreement with Mythics, LLC remains valid through October 30, 2026; however, the remaining contract authority is insufficient to meet the City's ongoing operational, compliance, and legislative requirements and Council approval is required for the contract increase. The requested increase in spending authority will allow the City to continue utilizing specialized Oracle support services necessary to implement federally mandated changes associated with the One Big Beautiful Bill Act (OBBBA), support negotiated bargaining-unit modifications affecting payroll, retirement, and benefit calculations, and address ongoing Oracle system issues that cannot be supported with existing City resources; and WHEREAS, in June 2025, the City Council received the 2026-30 Oakland Roadmap to Fiscal Health. The adoption of this Resolution directly supports the roadmap’s initiative to develop long-term investment plan for the City’s infrastructure, fleet, and systems. The contract extension and increase will support 1) the enhancement and stabilization of the financial enterprise resource planning (ERP) system, Oracle HRMS/Payroll that serves as the primary personnel, payroll, and financial database; and 2) the City's ongoing payroll and personnel operations and mitigate operational risks associated with the complexity of the City's Oracle environment; and WHEREAS, approval of the proposed Resolution authorizes the City Administrator to extend the agreement with Mythics, LLC D/B/A Mythics, VIII, LLC to November 30, 2028, and increase the agreement by one million one hundred fifty dollars ($1,000,150) for a total amount not to exceed one million two hundred fifty thousand dollars ($1,250,000) to provide Oracle payroll consulting services for a two-year term, subject to funding availability and the need for services to continue; and
3 WHEREAS, $250,000 for the contract is available and included in the Fiscal Year (FY) 2026-27 Midcycle Budget in Personnel Management Fund (4510), Finance Management: Payroll Organization (08121), Departmental Administrative Project (1000007), and the remaining amount will be requested during the carryforward process and/or the FY 2027-29 biennial budget process, contingent upon availability and Council adoption; and
WHEREAS, the City Council finds and determines that the services provided pursuant to the contract authorized hereunder are of a professional, scientific or technical nature and are temporary; and
WHEREAS, the awarding of this agreement will not result in the loss of salary or employment by any person having permanent status in the competitive service; now, therefore, be it
RESOLVED: That the City Administrator is authorized to extend the agreement with Mythics, LLC D/B/A Mythics, VIII, LLC to November 30, 2028, and increase the agreement by one million one hundred fifty dollars ($1,000,150) for a total amount not to exceed one million two hundred fifty thousand dollars ($1,250,000) to provide Oracle payroll consulting services as needed, contingent upon availability and subject to further appropriation as set forth above during the carryforward process and/or the FY 2027-29 biennial budget process; and be it FURTHER RESOLVED: That the City Administrator is hereby authorized to complete all required negotiations and enter into any amendments or modifications except for any increase contract amount beyond what is authorized herein and to take any other action consistent with this Resolution and its basic intent and purpose.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - BROWN, FIFE, GALLO, HOUSTON, RAMACHANDRAN, UNGER, WANG, AND
PRESIDENT JENKINS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California
3485991 / SW